November MORE Board Meeting

MORE Board meeting

November 11, 2018


In attendance via phone:

Tom Howe – Membership Director
Dave Magill – MD Advocacy Director
Carlos Alfaro – Activities Director
Bob Caverly – Vice President
Jeff Niner – VA Advocacy Director
Ernie Rodriguez – President
Steve Harper – Communications Director
Steve DonTigny – Executive Director

MoCo Final report – Steve Dontigny: 895 attendees and volunteers – 60 K income – Riders 780.
Expenditures – 36K bike raffle $5-600 – About 20 k in revenue. Dave Magill – numbers look like
they need to be updated.

Winter membership meeting – Carlos Alfaro: – Party – Mike Klasmeier, suggested the
Metropolitan – holds 95 people. Membership meeting – maybe make that one of the board
meetings. More study.

Elections – Ernie Rodriguez: Thanks Tom Howe – willingness to serve on the board for VA
Advocacy. Talks with some people but nothing firm yet. Nobody for MD advocacy – will expand
scope of search. 18 days left to get some nominees.  Jonathan Kidwell will be stepping down as Trail Boss at the end of the year. We need to recruit a Trail Boss and possibly break up the position into MD and VA.

Year end giving campaign – Ernie Rodriguez: Tom will send out something with membership e-
mails. Ernie will send something out right after Thanksgiving. Year end donation. Include in all
five areas. Segment year end giving?

2019 CFC – Ernie Rodriguez: New price structure. $700 – $1400. Who wants to learn? – Steve
H. volunteered.

Trailhead news – discussion about how to send it out. We’ll have another one this month – first
draft at the end of the week.

VA Advocacy – Jeff Niner: Was asked how we advertise trail work days. Brad hawk for
facebook and Jonathan Kidwell. Discussion about how to activate volunteers. Email lists. Bob
will update the liaisons.

2019 Budget – Ernie Rodriguez: Dave will have one for approval at the December meeting.
Maryland Advocacy – Dave Magill: Trail funding – Grants. Frederick team – downhill trails/return
trail. Over four miles. 3 miles by machine – need $80-100,000 for it. SHA Sheryl Ladota –
impressed with rivers edge – kudos to Carlo Alfano for the good work and building confidence.
Encouraged MORE to bid for all three miles at Frederick, and whe will try to get our $30k grant
upsized. If we can only do one mile we’ll limit to that. We should do progress payments. 30
days. Can we loan money from restricted funds to support RTP grants?

Virtual Board Meetings – Bob Caverly: Various tools – we should see what we have. Strong
support for keeping in-person meetings, but willingness to consider some virtual meetings to
make it easier to serve on the board.

Spring Fling – Tom Howe: Cathy Ridel – offered to host a planning meeting at her house. A
couple of options. Lake Fairfax and what we did last year. Tom will find someone to support it.
Dates? TBD.

Financials – Ernie Rodriguez: Working on the books. In the accountant’s hands. Missed VA
deadline, should meet MD and may get close to Federal. Started late. Lucky that he’s willing to
work as hard as he is to get it done. We have a treasurer, Neil Blake.

IMBA meeting– November 29 hill meeting, November 30 board meeting, December 1 ride.
Bentonville was an excellent venue for IMBA’s Dirty 30 celebration.

Steve – mountain bike classes. Would we be interested in supporting? Ernie – yes, fits our
mission, but can we get volunteers? Donations? Is this a business opportunity? Steve will
present an option.

Read-ahead items – Bob Caverly: Are intended to shorten the board meeting so we’ll get those
out ahead of the meeting.

Microsoft 365 – Bob Caverly: If you need help Bob is now admin on Office 365.
Distribution Lists – Bob Caverly: Bob will share those with the board so we know who gets

October MORE Board Meeting

October MORE Board Meeting

October 15, 2018

By Phone – on the call:
Ernest Rodriguez
Bob Caverly
Tom Howe
Dave Magill
Jeff Niner
Steve Dontigny

MoCo Readout – Steve DonTigny

734 registered for our MoCo Epic this year down 84 from 2017
Kids represented our larges increase in category with 16 additional riders in 2018
82 day-of registration this year as the weather cooperated for a beautiful weekend
We did comps some of our key trail liaison leaders this year who would not have otherwise
895 total registration for MoCo Epic734 riders (30 no shows)
We did spent more on trucks, water, beer, dumpster this year
We will work to off-loading some of the logistics for aid stations and mobilizing by cricket fields
by Schaeffer next year
Porta-johns were delivered outside of park hours and at the entrance to the park, luckily
volunteers were able to move the port-a-johns to a useful spot.Course was in good shape except
for the usual wet spots
Aid stations were well stocked and equipped; we did get calls for a few resupplies, SAG some
riders and a few minor medical issuesAll in all, a success
Competition against several eventsThe general mood at the event was happy participants
Preliminary P&L will take a few weeks to compile and should be ready by the end of the month.
Financials will be presented at our next board meeting
Maybe be able to capture more of the MICL crowd with a Saturday event to try to draw that
segment of riders of the event

Trailhead News
9/11 Trailhead News was well received
Time to send the next one

Treasurer Report – Ernie Rodriguez

Neil Blake has signed on to help us temporarily with the books; is considering treasurer position.
Working on this w/ Aaron and Neil to meet 11/15 tax filing deadline
Ernie will provide an update to the board by 10/23/2018 on status of tax filing

Motion: Bob C: moves that board approves Ernie to commit funds if necessary to pay for a
professional accountant to review our books and tax filing by the 11/15 filing deadline
Opposed: NoneIn Favor: AllMotion passed: unanimously ; 6-0


Jennifer Everhard may be a candidate for Membership DirectorSharon Maloid may be a
candidate for Activities Director
Board members should continue recruiting for candidate for vacant positions; MD Advocacy
Director, VA Advocacy Director, Activities Director, Membership Director, Treasurer.
Need to firm up election timelines with candidates by mid-November: Membership, Activities,
NoVA Advocacy, MD Advocacy, Treasurer
Need to recruit someone to run our 2019 electionsSuggested timeline for elections:
Nominations November 1 – December 7; Elections December 8 – 14; Results December 15;
Transition meeting January 12
Dave: do we need pay / hire a professional accountant moving forward?Discussion included the
option to have the treasurer decide strategy in moving forward with our books.
Ernie: I usually work with the treasurer to make the call. We’ve paid for the past three years.
Discussion about circulating the treasurer job description for amendment to outsource some
Bob: Do we pay for an audit / review on annual basis?
Ernie: Yes, we do a review
Dave: Gold standard is what ever CFC requires
MD Advocacy still recruiting, doesn't have someone in-line to take over
Good lead for Virginia Advocacy Director

MICL Update – Bob Caverly

MORE is a sponsor and well worth the price, our next generation of riders will have participated
in MICL.
2 races in resounding success lots of smiles168 at Fair Hill185 at Rosaryville
Schaeffer this Sunday – Race course is white loop
River’s Edge (Brunswick) 11/4
Director of the SoCal NICA league representative was there at RV and commented on how well
run MICL events are in its opening year comparing to other leagues across the country
Steve D: At RV on Sunday – Lots of kids; lots of teams; met with parents; opportunities for trail
work and maintenance volunteers

IBMA Update – Ernest Rodriguez

IMBA’s Dirty Thirty, 30 year anniversary will be in Bentonville AR October 26 – 28. MORE is
considering offering a small stipend to Steve DonTigny to attend if it fits within his travel and
work schedule. Steve was not able to attend due to time commitments.
MORE will be the host club for the IMBA November board meeting in the DC area. We are
working closely with MoCo’s Casey Anderson to showcase MoCo Trails. Casey Anderson is
working with Ernie to provide meeting space in Montgomery County. MORE and Montgomery
County will be invited guest at the board meeting.
MORE will bear no financial obligations to host and will attempt to involve MORE members and
leaders to come out ride and meet the IMBA board of directors.MORE will plan to organize
riding local trails with visiting board members and guest with emphasis on meeting local
members and riders.

Fundraising is possible with all proceeds benefiting local trailsNo expectations other than to
meet, greet, ride and showcase a high functioning MTBing community.
End of Year Donation Drive
Speak from the same sheet of music: Never too late to get your donations in support of trails for
General funds vs restricted funds (mechanisms is already set up on the website to support the
restricted funds)
Support new trail builds to direct restricted funds (Patuxent, Fair Hill, Bacon Ridge) <– Include in
next Trailhead news

Membership Drop-off

Need to reach out to our friends / teammates / liaisons / ride leaders / ride participants
Lack of membership events due to weather has impacted our membership renewals. We need
to ask members to renew and reach out to the riding community to join MORE.

Fund Raising

Jeff with Dominion Energy
Steve D and Ernie applied for funding with Outdoor Foundation for 2019 in support of BROT

VA Advocacy – Jeff:

Fairfax County Park Authority (FCPA) has officially approved Mountain Bike Trails at Mt. Vernon
Next step for Mt. Vernon Park is to apply for a Mastenbook Grant from FCPA
*** Activities (on behalf of Carlos)

Need to get on Winter Membership Meeting planning – follow-up with Carlos
Discuss with Carlos about maybe making something more adult friendly
Key volunteers have suggested a MD and a VA meeting

*** NoVA Spring Fling Tom Howe
Planning is underway for 2019 Spring Fling

*** Planning for January Retreat / Transition Meeting
Tentative dates for MORE’s transition meeting are January 1/11 – 1/13
Bob will take an action item to confirm with Jonathan

MD Advocacy Report – Dave Magill

Phase 3 at Bacon Ridge is underway
– 100 volunteers at 1st workday- Land Trust Organization in Anne Arundel County –
Archaeological Review approval was required- Steve Harper is working with Mike
Prince George County is the area we are missing

Request to have the board examine our relationship
MORE board of directors will strategize to seek key leader and member input. Discussion
centered around Town Hall meetings by region.

Dave: Two elements; Advocacy and Membership
Advocacy – pros and cons of affiliation with IMBADoes MORE have resources to go it
alone or does affiliation with IMBA benefit MOREMembership – Services we get are
membership fulfillment, management, back-office support, tracking and payroll services
for Steve D. (MORE’s executive director)- $12 to 15 for back-office operations and
membership fulfillment (membership services)
– Steve D is an employee of IMBA and MORE pays his salary and administrative fee for payroll
MORE benefits from fundraising drives for membership and matching funds for IMBA’s Dig-In
Board is responsible for and will need to do significant analysis of what staying with IMBA as a
Chapter vs separating from IMBA
Dave is willing to chair a committee and thinks Ernie should be involved. The board agreed we
should complete an analysis of alternatives including cost and benefits of remaining a chapter of

Ernie: We should have a regional meetings to listen and hear concerns: Need to listen to Eric,
Mike, Todd, Joe, etc. who represent mountain bike community strongholds.
Dave: Recommend exploring providers and obtaining quotes for membership and payroll
We agree, the primary question may be, “who is going to step up to do the work” if we step
away from IMBA back-office support?
Dave will chair an AOA Committee with Bob, Tom and Ernie
Set an interim date for us to report back to the board

September Board of Director’s Meeting –

September MORE Board meeting


Board Members Present:


Ernest Rodriguez – President

Carlos Alfaro –  Activities Director

Jeff Niner – VA Advocacy Director

Tom Howe – Membership Director

Bob Caverly – Vice President on phone

Mike Stoll – Treasurer

Steve Harper – Communications Director



Steve DonTigny – Executive Director

Jonathan Kidwell – Trail Boss

Jason Miller – Former Board Member

Tim  O’Donnell  – Emmitsburg Trail Liaison

Rob Lowe – Former Board Member

Carlo Alfano – River’s Edge Trail Liaison



Ernie – financials abbreviated.  Mike Stoll will take over the books.  Aaron will help us get through the audit.  Looking forward to a monthly financial report so we can make informed investment decisions.


BOARD DECISION  – Mike Stoll was unanimously approved as the new treasurer for the remaining three year term.


MoCo Epic – Steve Dontigny:  Last couple of weeks putting out flyers, organizing food, beer and logistics.  Suggested we get our own dumpster.  Working on a few things non-MoCo for MORE but most of the time is dedicated MoCo workload.  Approved permits coming back.  Working on marking issues.  Need orders for shirts.  Registration is a bit behind.  Numbers should go back up to 2017 levels.  So far 430.  Last year at this time 460.  Sponsorships – Bryce, gravity soul, won’t get whole foods for water.  Food ordered.  Someone suggested we order extra Gatorade.  Letters need to go out to the aid station supporters.  Looking for volunteers for aid station – on the website.  Waiting to hear back from State Highway and Seneca Creek.


Ernie- we need to limit how much we ask Steve Dontigny to do until MoCo is over.


Steve – Trailhead news – who is more – Steve, Bob and Ernie will get it out.


Ernie – Patapsco Trail Fest.  Just need volunteers.  Sounds like it may be doubtful if the hurricane comes through.


Ernie – Fall Camping trip.  Phil and Sharon do a great job.  No rain date, Big Bear trails are built to withstand any rain event.


Future event planning – Winter Party – Carlos.  Guinness – possible.  The Grange – open.  Carlos will look into options and report back.


Next meeting – October 14 – Jeff’s boat Serenity – if we don’t move the MoCo.  More discussion on needed on how that will work.


Tom – Spring Fling planning committee – in progress.


Ernie – sponsorship for Gravity Soul  –  $500 last year.  Would like to repeat that.  Will use ½ MoCo reinvestment funds for sponsorship.  Dave was ok with it.  Motion carried to provide $500 for Gravity Soul.


Carlo – Dave and Tim have been very helpful.  In 2016 1.3 miles were hand built.  Received an SHA Grant in 2017.  Going through the process to contract out the work.  Will be the fourth venue for NICA.  Have enough trail and open field for spectators to do it this year.  NICA expects 450 people in town that weekend.  MORE will provide funds to backstop for RTP Grant until State Highway Administration (SHA) provides reimbursement.  Dave has been speaking to SHA and the reimbursement process is much better with a better expectation of reimbursement.  MORE will front the $30,000 up front cost for the Rivers Edge grant.  The City of Brunswick is contributing an additional $15,000 toward the project which may be used as a match for the 20% grant obligation.


BOARD DECISION – to front the $30,000 for the RTP grant – Tom seconded.  Carried unanimously.  Brunswick will provide matching money as required by MORE rules.


Ernie – Dirty 30 is an IMBA event in Bentonville October 26 – 28.  They’ll be presenting a National Volunteer Award and a Local Volunteer Award.  Ernie is attending and has been asked to present the National Volunteer Award.


Jonathan – planning/retreat.  Family has property for retreat.  Available with two houses 11 bedrooms.  Need dates on the calendar.  One or two nights of the weekend.  Flexibility in November or do it in January for transition.   Group decided January.  11-13 – will be the transition meeting for the new board members.


Elections – MD Advocacy, VA Advocacy,  Activities Director and Membership Director are up for election this year.  We’ll start messaging now.


The MORE board is actively encouraging females to run for open board positions.  Women’s rides, skills clinics and events have been very successful.


Tim suggested we have a board meeting at a NICA event.  Inclusive to the next generation.


Action for board members – we need to reach out to women to advertise open positions on the board.


Maryland update – Ernest Rodriguez – MORE will sponsor Gravity Soul again in 2018.  Many of our members participate and it’s a great community building event.  The MoCo team is hard at work and can always utilize MORE volunteers.  The Patapsco team has been extreemly busy with all the rain this Spring and Summer.  Patapsco is doing a great job of messaging closed or damaged trails.  Bacon Ridge secured approval for an additional 10 miles of trail.  The City of Annapolis is looking at adding trails at their Waterpark facility.  Schaefer, Seneca Ridge and Rosaryville all have new trail liaisons. Look for opportunities to meet and help with trail work on the MORE calendar.


Maryland Outdoor Recreation Committee – Dec. 2019  a report is due.  MD State funds may be available support MoCo epic infrastructure, organization and communications.


Tim O’Donnell reporting on Emmitsburg Trails – have 100 dollars for Emmitsburg restricted fund – will deposit soon.  Emmitsburg will offer Camping at $10 a head if we plan a mountain biking event with the City of Emmitsburg.  Emmitsburg also has a local brewery that will welcome MORE members before, during and after rides.  Emmitsburg sponsored the NICA coaches’ instruction workshop and will probably do so again this year.  They have a grant from RTP for parking and improvement of trail signage.  Emmitsburg has developed a youth summer jobs program with SHA money.  Suggested we create an Inventory of power tools so liaisons may share tools instead of buying new.  It would be nice to share weed whackers and other tools.  We should quantify economic and lifestyle impact of mountain biking/outdoor recreational assets.  Young people with STEM jobs – looking for lifestyle, before job.


Action Item – Identify Maryland Outdoor Recreation Committee participants with DNR’s Dept. Of Commerce.  We need to assure outdoor recreation and specifically mountain biking interest are represented,

Steve DonTigny – We had a request from a private land owner near Sidling Hill in Southern Maryland to assist in creating an inventory of trails and possible Bed-n-Barn overnight stays.  Deep Creek.


VA update – Jeff Niner.   Carlos attended a meeting with BLM.  BLM is interested in re-engaging the Friends of Meadowood group which includes MORE, radio planes group, dog walkers and park users for community support.

MORE’s longer term goal is to connect Meadowood to the other parks like Fountainhead, Laurel Hill, and Bull Run to create a Western Fairfax loop.


Jeff’s working on getting a trail at Lake Fairfax named for Marc Genberg.


BROT – Ernie applied for a $40,000 corporate grant from Dominion Energy which we did not get, however they will participate in a corporate work day on the BROT October 25th.  They will provide 25-30 volunteers.  MORE will need four or five crew leaders to assure work is completed safely and effectively to maintain sustainability of BROT trails.  They will start at the parking lot at Fountain Head and possibly Bull Run Occoquan trailhead at Wolf Shoals.  Ernie and Jeff met with NOVA parks to discuss work day planning to support the BROT with corporate volunteer labor.  MORE would like to have access to more of the Bull Run Trail as we continue to prove value in planning, organizing, funding and mobilizing volunteers to maintain Bull Run Trails.

MORE is actively recruiting a trail liaison for the BROT.


CFC –  MORE is participating in Combined Federal Campaign for government employees again in 2018 and 2019.  New cards with our charity number (89276) have been ordered and will be stuffed in MoCo Epic registration packets.  We will also advertise our charity number on our webpage and social media pages.




Board Meeting – August 13, 2018

MORE Board Meeting

August 13, 2018



Ernest Rodriguez

Steve Harper

Jeff Niner

Jonathan Kidwell

Bob Caverly

Tom Howe (on the phone)

Dave Magill

Rob Lowe

Carlos Alfaro

Steve Dontigny

Mike Hillstrom- not present


Ernest Rodriguez – Financials:  None prepared so far this month.  Spoke with Mike and Kirk Zimmerman –  need to do our taxes.  We will get them done.  Grants are tied to taxes.  Must be accurate and on-time.


Steve Dontigny – MoCo Epic update:

  • Food – a number of trucks are lined up. Jeff – java cruiser organizing/contacting.  Trucks will be asked to have fewer items so that it’s easier to serve quickly.
  • Park permits in process
  • Alcohol permits also in process
  • State and County Highway in process
  • Aid station letters in progress
  • Reconfirming with “friends of groups” for staffing and volunteers.
  • Will start ordering supplies
  • Fencing and water on order – more will be ordered closer to the date. Discussion about buying/borrowing fencing.  Will be discussed at the Thursday MoCo Epic meeting.
  • Flyers and posters this week
  • Route – possible reduction of the 75 mile route. Will be discussed at the Thursday meeting.
  • Current numbers are about 20 down from last year. Probably weather related as people hold off until they feel more comfortable that the current rainy pattern will break by October!
  • Shed duro – Bikenetics – Festival – events that we can advertise at


Carlos Alfaro – Summer picnic (i.e. no 2018 summer picnic) lessons learned

  • Committees needed for events
  • June / July – lots of weather. Cancelation policy on reserved venues – call early.
  • Meadowood – would have been good turnout if not canceled due to rain. Try to time picnic with a bike demo day.  Combining with another activity would have been great for numbers.


Tom Howe

  • Spring fling in VA again in 2019.  For 2019 picnic we should consider Emmitsburg next year – they will take care of us.
  • Plan Demo days with manufacturers well in advance.


Carlos Alfaro – Action Item – Will plan winter party.  Day before super bowl.


Tom Howe – Spring Fling – VA activity – maybe consider Fountain head/BROT

Discussion centered on providing riding opportunities for all.  Fountainhead and BROT are advanced trails.


Board Vote:   Ernie proposed a $1000 scholarship grant for Phyllis Weeks – a s’MORE’s graduate to pursue her recreational degree.  The board voted in favor.


Bob Caverly – For future scholarship grants we should consider having a slightly more formal application standard/process.  Bob to create draft.


Action Item – Steve Harper – Trailhead news should include the following:

  • Fall night riding – Here’s where we know of – what did we miss?
  • MoCo Epic details
  • Camping trip 21 September
  • Patapsco trail fest 14-16 of September
  • Fairfax environmental award. October 23


Steve Harper – new trail in the works in P.G. County.  Run by a group called brainy camps is creating a camp in PG county near Rosaryville.  They have big open fields, a cookhouse, cabins and a ring of woods that should be enough to create between 3 and 5 miles of trail.  Steve will connect with them again to do a more in-depth survey of the property after their season is over – at the end of August.


Action Item for Steve – get Patapsco trail fest info – 100 words and picture – Eric


Ernest Rodriguez

  • Fall Camping trip – Phil is back on board managing the details.
  • IMBA – rolling out a new National insurance program that looks good. We may want to change, but it will take some study, we have good coverage now.


Action Item – Dave will create a trail list broken out by beginner/intermediate/advanced

Action Item – Bob will write a short blurb for the Trailhead news on how important it is that we respect the rules if we want to keep access to the trails.


Trail reports – Dave

Liaison recruiting – Chris Stenersen to join Mark Burkett on SRT.  There’s a also new Co-Liaison for Schaeffer – Maurizio Cavalho.  We used e-mail to try and find a liaison for Rosaryville, unsuccessfully.  Dave talked to Mike Klasmeier about it too.  Might try email for BROT.

Kudos to bob for two intense work days on the bridge.

Maryland advocacy – might want to move to a regional advocacy structure after Dave leaves the board – there’s a lot in the MD portfolio.

Grants – bids are due Wednesday for River’s Edge.


Jonathan Kidwell – Fairland had a major washout with an official detour.


Bob Caverly – the new bridge specification are very substantial.  Center beam six 2X12s Weighs 900 pounds.  Will require more tools, time and volunteers.


Jeff Niner

  • Dominion Energy – Volunteer day between mid-September and mid-October. Will provide $2500 logistics support.  Needs 4 or 5 work party leaders.    Need liaison – various strategies.
  • Meadowood – re-establishing Friends of Meadowood. Thursday at 5 pm – Carlos said he would attend.
  • Wilderness First Aid subject – we can’t expect EMTs to teach it. REI has options and we should publicize them.
  • October 23 7 pm – environmental award.  Fairfax


New Business:

Ernest Rodriguez – Kudos to Tom for managing membership communications.  We have been the recipient of several large donations during membership renewals ranging from $10 to $1,000.


Kudos to bob for his FB fund raiser – almost $800.


Bob Caverly – Met a guy who owns his own nutrition bar company riding at Schaefer – will contact him about possible sponsorships.


Steve Dontigny – New Belgian donated $2500 for DC pump track.  THANK YOU NEW BELGIAN!!


$3500 Return received of engineered bridge design money from SHA/Patuxent RTP grant, initially funded by MORE . Money  will be returned to the trails working capital special purpose fund.













June MORE Board Meeting

Board Members in Attendance:


Dave Magill

Tom howe

Jeff Niner

Carlos Alfaro

Ernest Rodriguez

Steve Dontigny

Bob Caverly


Action for Steve Harper – Trail head news

It should be used to unite our community from the board level.  What’s hot,  fundraising, events, what’s coming up?  Brief highlights.  Timely – Quarterly.  Sponsors.  Monthly cadence – events, what’s coming up.  Event, ride.  Tom – include the new split into the next trailhead news.


Carlos Alfaro – Summer picnic.  Moved due to storms.  Will be on June 23 at Meadowood.  Old Coldchester rd.  Parking for up to 200 cars.  Spokes will have a demo day – Shimano, SRAM, Specialized, Seven (Gravel grinders), Spokes providing the meats.  Members bring side dishes.  Beer will be provided by SPOKES.  Members are encouraged to bring side dishes and additional beverages of choice.

Going up Sunday the 17th to pick up stuff from the shed.  Tables – Camp chairs.  Members and guests are invited – in addition to the Demo day participants. Dave Magill – morning will have trail liaison training.  Tour and talk – no actual work.   Add this to the messaging. 9:30 AM EZ-up set-up.  As many as possible.  Any desire for more extensive riding?  Will be up to riders to have self guided tours to area trails.     Need help with volunteers.  Ladies only rides.  Ride with the MORE board.    Board members should arrive at 9-9:30.

Occoquan re-opening is same day so some people will have to leave after lunch to participate in both events.


Steve Dontigny

  • MoCo Epic.  70 people so far.  Whole foods will not be main sponsor this year, we need a new anchor sponsor.  Steve will be contacting and considering Food truck vendors to provide food.  Aid station support.  Mobile operations – 50/50 shops mobile and bricks/mortar.  User groups.  Sponsors.  Columbus day weekend.   6, 7 October.
  • Action item (Steve D) – need to hold a MoCo committee meeting.
  • Thinking of creating a MoCo jersey with map may as an option this year.
  • Party sales are good.
  • New 15 mile loop.  SRT-Schaefer PepCo trail.  Consider whether to include in any of the rides
  • Action Item (Steve H)  to contact Eric about Patapsco storm damage- More website can be activated
  • $3500 spent on bridge designs under RTP grants will not be reimbursed, due to changes in Federal interpretations.  $100,000 at Patapsco Resubmit grants – start the clock over – 30,000 at River’s Edge – NEPA almost done-.
  • Website – Facebook  updates.  Bob – admin to FB.  plug ins renewed.  Need to reimburse Martin.  Web page – should be able to push things to FB and Meetup.
  • Action Item (Steve H)  Get all the communications people together.  Decide who has access and how.  IT policy review.  Agree on ground rules.  Agree on who does what.

Tom Howe

  • Trailcare works – a donation app.  It can be set to track every time you upload to strava.  Can pay with a credit card.  Not automatic – you decide which rides and parks you contribute to.
  • More mountain bike meet-up group has 165 while DC/VA/MD meetup has over 4,000.  Two or three messages.  Get them to use trail care, join.  FB – DC are mountain bike trail status.  Cross posting ?

 Ernest Rodriguez 

  • Trail forks  –  we are their contact to identify legal vs. social trails in our areas.  There was a discussion about us getting tasked by others to build their brands such as Cycle lifeHQ.
  • Blue ridge trail council – PR firm will donate.  Invite the board to ride the blue ridge.  Reimbursement for expenses.  Roanoake to NC border area.
  • Action Item (Steve H)– who is MORE 2018 flyer
  • June 30 Angelica theater – Merrifield.  MORE is sponsoring the movie North of Nightfall.


Carlos Alfaro

  • Mt. Vernon park Come on Monday the 25th to Mt. Vernon rec center.  Tom, Jeff, Steve D. and Carlo will there and will e-mail to all the locals.
  • DC parks and rec – bike facility in one of their parks in Anacostia.  Plan to open and construct an outdoor rec facility.  Exercise equipment and pump track.  DCMTB and local co-op to teach them bike repair.  Flat area near the river, very active, courts.  Near Oxen Cove.

Jeff Niner

  • Damage to trails resulting from riding wet trails – organizing trailwork days.



  • Jungle time.  Trails are overgrown.  We should only buy commercial hedge trimmers.  MORE offering to support liaisons in coming up with funds for these.











April Board of Director’s Meeting

MORE Board of Directors Meeting – April 16






MORE Board Members:


Ernie Rodriguez

Bob Caverly

Tom Howe

Carlos Alfaro

Steve Harper

Steve Dontigny – Executive Director


Tom Newton

Rick Meyer

Tim O’Donnell

Board members not present –

Dave Magill

Mike Hillstron

Jeff Niner


Ernie Rodriguez opened the meeting with a discussion about his discussions with Mike Hillstrom and Dave Magill regarding  financials for the year and restricted funds balances.  Board members should have received the spreadsheets related to financials and restricted fund balances.  IMBA – will bill us for Steve DonTigny.

  • Financials – will be done on a monthly basis
  • Confirmed that Mike is ok with being Treasurer for three years

Bob Caverly – MoCo funds – no Schaefer funds deducted in the spreadsheets we received.  Will be in the next financials.

There was a motion to fund the request made by the new Maryland NICA league (AKA Maryland Interscholastic Cycling League – MICL) and a discussion.  The discussion focused on how to fund this, whether it will be a regular contribution and the need to fundraise to replace any funds expended on this.  Board members committed to fundraising to replace the funds if unrestricted funds were used.  Board members were also in agreement that this was important for the continued growth of the sport and for MORE membership.  The vote in favor of funding MICL for one year in the amount of $8,000 carried unanimously.

Ernie Rodriguez  – Family ride program manager is planning to recruit additional ride leaders and volunteers for Wakefield sMORE’s so she can focus on organizational development and growth.

Tom Newton – need MORE discovery rides, literally.

Ernie Rodriguez Fountainhead planning meeting – with NOVA parks for continuation of trail work on Bull Run Occoquan Trail.  Planning continues and we applied for grants to fund the needed work.  Ernie working with FCPA to name a trail for deceased member Marc Genberg.

Ernie Rodriguez – DC contingent – working to build bike facilities and possible pump track on Kingman Island.

Steve Dontigny

  • MoCo – marketing piece to the printer by the end of the month. Permit application process is underway.  Tent rentals are in process, food provider, volunteer coordinator and volunteer assignments.  May have EMT for a day.  Action item, contact Jason Hade to recruit first aid volunteers.
  • Working on Who is MORE? Steve Harper offered to assist.
  • Loudoun County – homeowners are interested in building a skills area for teens and tweens.
  • Leesburg – meeting to re-opening evergreen mills.
  • Meeting this week – city park – Natural and wooden features South Riding – near Dulles.

Carlos Alfaro

  • Spring Fling April 28th – Karl Liebert asked to make sure we updated the schedule on the Facebook and MORE webpage page with rides and events, he’s in charge of the grill! Rob Lowe has a good list of volunteers for the ride leaders, but maybe could use a few more.  Thanks to Tom Howe and his team of volunteers, the trail connection is open south of Accotink. Thanks to Cathy everything seems set with the location. Brad did a great job with the invites and facebook advertisements.  Ribbon cutting at 12:00 at the pumptrack.  Ernie will send a blast about it.

Brad Hawk – encouraged board members to sign up to lead rides on weekends.  Board members and volunteers are encouraged to sign-up to lead weekend rides with Brad.  Brad will coordinate post to Facebook and MORE calendar.

Steve Harper – Will take the action to get people on the schedule for board rides on the weekend.

Steve DonTigny  – Has the action to make sure board members have a list of people to call for fund raising.

Tom  Howe – Membership is at 1300 this month.  Tom continues to send email reminders to new and expiring members to drive membership renewals.

Bob Caverly – Sharepoint – who uses it?  Trying to figure out how much we’re using it.  Sharepoint in Office 365 account is the primary repository for MORE historical documents.  Discussion around social media used for groups and rides while MORE webpage is used for ride/event calendar, stakeholder and liaison documents.  These documents are outward facing for grant applications, stakeholder information and education.  MORE’s Office 365 Sharepoint account is the repository of MORE’s history and documents.

Ernie Rodriguez and Tom Howe – Will communicate the new IMBA Local changes and updates.

Bob Caverly and Tom Newton  —- took the action to organize a Schaefer Ride – first board ride/ Ribbon cutting.  With park people.  Plus Dan Hudson.

Tim O’Donnell (trail liaison for Emmitsburg trails)

–           Organizing a  Community Day

–           There is a possible RTP Grant Modification

–           Developing trail Community.

Tom Newton (Trail Liaison Patuxent River State Park Trails)

  • City of Gaithersburg may have funds available to help fund mountain biking infrastructure and may be interested in build trails. Members should unite to advocate the City of Gaithersburg build mountain bike infrastructure and possibly a BMX park.
  • Connecting Seneca – greenway – upper rock creek.

Bob Caverly

  • Schaeffer Farm White Loop has been significantly updated by Elevated Trail Design using MoCo Re-investment funds. Rider feedback is overwhelmingly positive. Two additional re-routes are in the works for Schaeffer Farm – one on Yellow (abandon field section before sign post 9) and one on White to move trail across the stream and onto side slope before signpost 2.

Pepco Trail – Groundbreaking was a success and excitement is building for a trail from Montgomery mall to the South Germantown soccerplex.

There was a general discussion about safety at trail heads and on trails.

  • Call 911 if there’s an emergency or something sketchy.
  • MORE can’t be responsible for security, but we should all report anything either by calling 911 or if it’s not an emergency the appropriate park/local authority.








March 2018 Board meeting minutes


Ernest Rodriguez – President
Bob Caverly – Vice President
Dave Magill – MD Advocacy Director
Tom Howe – Membership Director
Jeff Niner – VA Advocacy Director
Steve DonTigny – Executive Director
Steve Harper – Communications Director

Not Present

Carlos Alfaro – Activities Director
Michael Hillstrom – Treasurer


Jonathan Kidwell – Trail Boss – Non-Voting
Rob Lowe – Assistant Ride Coordinator
Jon Posner – Maryland Interscholastic Cycling Association
Fred Powell – Maryland Interscholastic Cycling Association

Jon Pozner  – Fred Powell – NICA

  • New sponsors:  Kelly Benefits – Silver Level sponsor, Squirt Lube, Joe’s Bike Shop
  • Grant application – M&T Bank
  • Working with UMD – Public Health school
  • Leader’s summit this weekend from across Maryland
  • Request – $8000 for the first year.
    • For trailer, finish arch – MORE branding on both.  
    • On race days they would like to co-brand the Saturday rides as sMORE’s ride.  This would give MORE good visibility among new riders.
    • They would also push our messages on  Social media, e-mail and press releases.
    • They would encourage us to do member recruitment at our races/events.  

Ernie Rodriguez

  • Action – get monthly reports, cash flow and operating
  • Action – get restricted fund monthly balance
  • Fundraising – We should all be actively fundraising at every opportunity.  

Jeff Niner

  • got no response to letters that he sent out.

Dave Magill – $3,000 from Pepco – for liability insurance premium increase.  

  • Frederick team – going after large Maryland historical association grant.  
  • RTP for river’s edge grant was signed.  Must spend before getting reimbursed – can do partial.
  • Action – Steve – ask NICA fund raiser if she might be able to help us be more strategic.

Rob Lowe

  • has a line on a potential donor.

MD Trail reports

Dave Magill

  1. Brunswick – River’s Edge -Procurement should go in this month for 1 and half miles of trail
  2. Carlo used a portion of his special purpose funds to have Elevated Trail Designs to adjust the trail design
  3. MHA – Grant request – Watershed team submitted the request in late Feb
  4. Looking into to options to help Tim with Emmitsburg grants
  5. MoCo- close to opening a new park – Oak Ridge, conservation park – Damascus.  1-3 mile trail with technical features – Mountain bike focused.
  6. PePCO trail – remaining piece on DNR property.  DNR supported a proposal to eliminate a road section by building multi use trail along Seneca Creek west wide.  Ribbon Cutting is May 17th.
  7. Schaefer – MORE entered a contract with Elevated to reroute trail.  Should be done by the end of March. Four other reroutes in approval process – in Schaefer and SRT.  Total of 2.5 miles of additional trail. Getting rid of bad trail and adding really good trail. Using MoCo reinvestment funds
  8. Patapsco – kicked off fun series.  Good project to extend the ridge trail all the way to the parking lot.  
  9. Patuxent – south end.  We have been encouraged to hand build as many trails as possible and reasonable.  Could be up to 10 miles.
  10. Davel Powell – tremendous supporter of MORE and multi-use trails.  Actively supporting Patuxent, Schaeffer and opening Seneca Creek greenway to bikes.  
  11. Bacon Ridge – First Liaison training – very good experience.  Everyone including seasoned trail building experts learned something new.  
  12. Steve Harper reports that he will lead a ride in Severn Run on the five miles of recently  signed trails by July.
  13. Rosaryville – big bridge is gone.  Another one is gone. Bridges are a problem.  

VA Trail Reports

Jeff Niner

  1. New Liaison – Rob Molinas volunteered aas co-liaison for Fountainhead Regional Park.  
  2. Another person – Benji Jones.  Jeff has not yet met him is volunteering to help as trail liaison.
  3. Fairfax County Sports Tourism Committee – Ernie put together a white paper.  4 phase improvement – county seeking approval for $690K for beginner trail, pump track, retail and pavilion at Fountainhead.   
    1. Paul Gilbert – on Fairfax county sport tourism commission.
    2. Ernie explained comparables, Riverfest, MoCo, etc.  Was asked what can you do to get 2,000 people in a single event?  In the past a NOVA epic wasn’t possible – seems like conditions are changing for the better.
  4. June 23 Specialized, Trek demo day at Meadowood.  Spokes etc. sponsor. Trek trucks will be there.
  5. Discussion about chainsaws – land managers to decide policy and approval process for use if at all.
  6. Steve DonTigny –  Loudoun Co. Met with Parks/Recs/Open Spaces board.  Will present to them this month. Purcelville wants to develop some space.  
  7. Announcement – DC Government will spend 4 million developing Kingman Island at Anacostia waterfront – RFK stadium.  Sports field. Natural surface trails on Kingman Island. DCMTB crew leading the charge along with Gearing-Up, REI, MORE, Student Conservation Corp.  
    1. Potomac conservancy – land trust, own property.  Have volunteers who want to help with trails. Have land in Hancock MD.  Have millions of dollars worth of land.
    2. Youth bike coop – Sterling Stone director.  Underserved community. Teaching them to build trails.  Would like to send a couple of people to liaison training.
  8. Tom – Working with Julie Childers to open CCT trail from Brookfield pump track to CCT.   
  9. Rob – Bike doctor shed race 11/12 August to benefit Frederick Watershed trails.

Bob Caverly

  • Track it forward.  Costs a lot of money.  Pay for each e-mail user.  All registered users are costs.  Most people aren’t entering their own hours.  Phil VanWerkoven will clean up the database. They will figure out who is doing the logging. Pare down to the ones who do manage users.  Would like to have a system for e-mailing about workdays that doesn’t cost so much.

Tom Howe

  1. Spring Fling (attempt to reinvent the NOVA epic)  will be Saturday – April 28. Trails for Youth, Julie Childers – will do a ribbon cutting at Brookfield park.  Kathy Ridel is coordinating with the pool. Want to do a number of rides, including with members of the MORE board and others.  Pool is a mile and a half from the Brookfield pump track. Plan is to bring your own sides and shareable eats. MORE lead rides will go to Accotink and Wakefield.  Riders may choose self-guided rides to Laurel Hill or Lake Fairfax Park on their own.
  2. MoCo Epic – Registration live.  Same fee structure, same general routes.  Trail work discounts. Use bike reg. And constant comment to advertise the discount.
  3. Steve DonTigny. Making payments for permits and various vendors, park fees, etc.  
    1. Needs to meet with the team – more one on ones.  
    2. Working on list of aid station sponsors.  

Bob Caverly

  • Communication infrastructure.  Trying to get connected to Jason Ashmore and Martin Fernandez.  Need connection to the systems. Wants an IT inventory. Then wants to put together a comprehensive plan back-up plan for operational support.  

Steve Harper

  • Need to agree on a message.  Ernie/Dave – let’s start by updating “Who is More?”
  • Responses from his first foray into asking a small Facebook group in the Annapolis area – “what would you like from MORE?”
  • Teen Rides
  • Advanced Trails
  • MTB only uni-directional trail
  • Semi organized Epic rides – Saturday Rides
  • Kid/Family rides – east of MoCo
  • Bike Helmet Donations
  • Beginner Skills Clinics
  • All Weather Trails – Gravel
  • Friendly local rides (other than epics)
  • Organized overnight rides – Beginner bike packing.

Dave Magill

  • Who is MORE – one page.  Distribution. Tom should send it to members.  Bike shops should have copies.

Steve DonTigny

  • Where is MORE.  Map. Working on it.  

January 2018 Board meeting minutes

MORE January 2018 BoD’s Transition Meeting Minutes

January 7, 2018, 10:00AM-3:00PM

Offices of Competitive Power Ventures (Dave Magill) in Silver Spring, MD

In attendance

Tom Howe – Current Membership Director

Jeff Niner – Current VA Advocacy Director

Bob Caverly – Incoming Vice President

Dave Magill – Current MD Advocacy Director

Ernest Rodriguez – Outgoing/Incoming President

Steve DonTigny – Executive Director

Greg Dwyer – Outgoing Operations Director

Rob Lowe – Outgoing Vice President

Steve Harper – Incoming Communications Director


Jonathan Kidwell – Current Trail Boss – Non-Voting

Brad Hawk – Ride Program Coordinator – Non-Voting

BoD’s not present:

Carlos Alfaro – Current Activities Director

Aaron Richter – Outgoing Treasurer

Mike Hillstrom – Incoming Treasurer


Introductions: introductions and brief biography by each person in attendance

Positions and org chart  shared with the board.  Certain updates and corrections to the chart were discussed and a revised chart will be circulated by Ernie.  The Board will also work to define and finalize activities for the VP and Communications director.

Feedback from outgoing board members:

Rob – Get feedback at events, trail work days, the discovery series was a very positive addition

Greg – Board members are ambassadors for MORE – Hear, listen and represent MORE at all times.  The November 2107 strategic planning process was beneficial – continue that on an annual basis along with member input—Board should be working w/member input to move the organization forward.  While MORE is 100% a mountain bike club, we need to stay connected with other trail user groups—runners, equestrians, etc.  Organization will only thrive and grow if we work with others in the trail user community.  More legitimate if we speak with a bigger voice.

Ernie – need to make sure board members schedule meetings second Monday of the month from 7 to 9 PM and are present in person.  Continue to build inclusive community by reach out to members, riders and other trail users.  Listening to our community is vital, however does not mean we’re going to take action on every comment, we need to make sure we consider member needs and overall effect on mountain biking community.

Current Business

Dave Magill – Website – who will be responsible for operations of our website and functionality of the website including outages, performance, content and email distribution list?  How will this work going forward?

The discussion identified that there are two factors – systems and their functionality and content.  Steve Harper will work with a group to address content and how to communicate.  Bob Caverly will look into our technical challenges and report back to the board on what we need to do to ensure reliability.  Membership management is a huge workload and consideration should we separate from IMBA.  Action item: Bob to review MORE website functionality.

Treasurer Term – table the discussion about timeframe until we are able to further discuss with Michael Hillstrom.  Discussed possibly including other treasurer candidates as assistant treasurer as this arrangement has worked well in the past.  Board agreed.  Action item: Ernie to reach out to Mike prior to March BoD’s meeting.

Bike Shop Liaison Program:

General discussion Steve D, Brad, Tom and Steve H will work on defining and organizing this.

Some ideas:  Get bike shops in a room to discuss what they need from MORE.  Have board members talk to bike shop owners in their area.  Engage both Steve DonTigny and a volunteer to energize this effort.  Mike Klasmeier offered to host a ride and meeting with MORE board members to get conversations started regionally.  Action item: Steve DonTigny to work with Matt Lavine on Bike Shop Liaison Program.

Financial – Dave Magill

Dave worked on the budget with Aaron and Ernie.  Dave presented the 2018 budget in absence of Aaron.  Presentation included revenue, expenses, individual (Most Accountable Person) line items, restricted funds and overall bottom line for 2018.  Roughly half of our funds in the bank are in restricted funds for individual trail projects.  We also discussed recurring revenue and one-time expenses such as the 25th anniversary gala.  Restricted fund balances are roughly off by about $18,000 which came in at the end of the year which will be included in subsequent statements.  We remain financially stable with about $250k bank balance split between operations and restricted funds.  A major discussion point is salary for MORE’s executive director.  We recognize the positive impact having an executive director is having on our success over the past four plus years.  We currently have a SFF grant in place to cover any shortfall in salary due to membership revenue share and monthly expense.  The IMBA partial funding ended January 1, 2018 and there are some remaining funds left on the SFF grant, but not enough to cover all of 2018.  Since our executive director is also the MoCo Epic event director, the 2018 budget contemplates that executive director compensation in 2018 will be split roughly equally between the SFF grant, MoCo Epic proceeds, and general MORE revenues.  MORE modified our Chapter Charter agreement with IMBA two years ago in which MORE is completely responsible for funding the executive director starting in 2018.  A major concern is that MORE may become an employer and all the administrative requirements this brings about.  Who will do the work?  We have currently have sufficient funding for the position, however we do want to make sure we retain remaining grant funds.  Action item: Ernie will work on an accounting of grant determine what remains to cover executive director funding, as well as confirming IMBA will continue to be the employer of record for our executive director.

Budget line item discussion included:

Tools and other trail costs should go through the appropriate funding mechanisms – this will be covered during upcoming regional trail liaison training sessions.  Action item: Dave, Jeff and Johnathan will incorporate tool purchase process in liaison training sessions. Trail boss can authorize some things, but others should be funded in the appropriate channel.  Trail liaisons may apply for grants from the General Trail Fund though their MAP by completing a “General Trail Fund Application” located on the MORE website under About and Documents.

The Frederick watershed team is currently working a fundraising campaign and doing well.

We should make sure that people understand how much member money goes into trails or to compensate MORE’s executive director to push things forward.  No beer money – that’s donated.

Liaisons should know money is available and one of MORE’s major functions is to make it easier to get money into the hands of those building and maintaining bike trails.

There is a “most accountable person” program that ensures there are two person authorizations for all expenses.  Internal controls are important.

MORE’s 2018 Budget was approved in December to ease transition for incoming board members.

Budget can be amended if a need arises during the year.

Trail Boss – Jonathan Kidwell

Continues to coordinate and post trail work days on the MORE calendar.  Liaisons are encouraged to cross post trail work days to individual Facebook and other social media.

The 2018 trail tread waiver has been updated and sent to trail liaisons for ad hoc work with permission of the land manager.  Trail tread is designed for those who are likely to work on their own – Liaisons and senior trail workers.

Workday waiver – every volunteer is required to sign a waiver for each workday per our liability insurance requirements.  The Land Manager waivers in MD and VA are not the same as a MORE waiver and may not be substituted for a MORE waiver.  Waiver must be sent to for centralized filing by either scanning or taking a picture.  Also, remember the trail work is not complete until hours are reported in Track-it-Forward.  Track-it-Forward is our tracking mechanism for reporting hours worked and rides lead internally and to our stakeholders including land managers, grantors and general communications.

Board members, please log the time you spend with the board and volunteering by Jan. 15th as we have asked our liaisons to do.

We will be conducting a tools survey with our liaisons again this year.  Depending on how long it takes to complete, we’d like to integrate the survey results with our Winter Membership Meeting awards.

We had some discussion about the value of our calendar on our website.  Liaisons are encouraged to use as many mediums as possible to advertise trail work days, rides, events and social gathering.  The MORE website and calendar are great repositories for documents, marketing and informational information for members, visitors, stakeholders, land managers, grantors and partners.

Discussion – All

Ernie commented to all board members, please ask for help if you need it in supporting each other and our great volunteer base.  No one should feel like they have to do everything by themselves, ask for help finding volunteers or with completion of assignments.

Communications—Steve Harper & Greg Dwyer

Website and External/Internal Communications Discussion- how do we manage the website and our social media platforms?  What’s it’s value?  What do members want?  How do they use it?  Archive, Legal, Donations?  Yes, website is important as a repository of information, ride calendar, member and stakeholder views.  Most if not all information required for grant applications is available on MORE’s website.

Steve Harper, Steve DonTigny, Bob, Brad, Ernie and Martin will be the committee to address technology and content management/messaging.  Martin has already created a communication plan we all need to review and engage with.  Keep in mind we need to be customer centric.

We need to coordinate communications assignments for and from the board.

The MORE calendar, Meetup and Facebook are used to advertise rides.  Discussion about tools to automate or integrate various media.  Action item: Steve Harper and Bob Caverly will look into available tools.

Martin Fernandez’s contributions with Throwback Thursdays acknowledged as popular communication technique—it has assisted in educating newer, younger members about the early days of MORE.

Trails Committee – Dave Magill

MORE has a trails committee designed to provide guidance and support to trail liaisons.  The committee is composed of both Advocacy directors, Dave, Jeff along with Steve DonTigny, Ernie, Todd Bauer, Eric Crawford, Jonathan and Larry Cautilli.  Trail liaisons may apply for General Trail Fund grants of any size. There is currently $18k in this fund that is unallocated.  The form is on the MORE website under “about” and “documents”.  The Trail Building Funds Policy is also available on the MORE website.  Please note MORE BoD approval is required for contracts in excess of $10,000 or more.  Liaisons can use their restricted funds however they chose in support of their trail system; however  MORE does use a checks and balances approach by requiring approval by the Most Accountable Person before making payment from a restricted fund.  Liaisons know to route payment request through their MAP.

Membership – Tom Howe

Workload consist of monthly emails to lapsed/expired and expiring members.  The listing is obtained from IMBA’s CiVi CRM.

New and renewing members receive welcome emails from both IMBA and MORE based on joining or renewal.  IMBA’s email connects new or renewing members with MORE, advertises value of mountain biking community and discount programs.  The MORE email welcomes joining or renewing members to our community, points them to rides/activities on our webpage, thanks them for enabling “Riding Bikes and Building Trails” in a social environment.

Discussion about how to renew or join included links to and optionally

We are currently trying to send anyone who donates $250 or more a pair of MORE socks and while they last anyone who donates more than $1,500 a MORE branded t-shirt in addition to the pair of socks.

MD Advocacy – Dave Magill

Frederick Watershed – downhill trail near Hamburg road being surveyed/flagged by the liaison team.  The Frederick team is hoping to raise between $30-40,000 for cross country and downhill trails in addition to the $30,000 RTP grant.  The final trail plan has yet to be approved by all parties.  City of Frederick owns the land and MD DNR manages the property.

Patapsco  – 3 or 4 miles of trails this year.  The Patapsco crew continues to set an example for the rest of MORE to follow in building community and garnering support for trail building and events.

Bacon Ridge – Phase 3 will complete 11 miles of trail.  Mike Klasmeier is doing a great job with volunteer recruitment, community building and trail building.

Severn Run – 5-6 miles existing, but not yet marked or ridden.  2,000 acres with lots of promise.  These are exciting opportunities for newly appointed liaison Steve Harper, who expects to open the existing trails this spring.

River’s edge – planned to become a race venue for NICA.  RTP MOU should be signed next week.  We will have to meet Federal Acquisition Regulations to be reimbursed for expenses.

Fairland – a large new skills park in process.  Planking machine to make wooden features.  Bermed trails, skinnys, Trails Conservancy (Austin Steo), PG and MoCo County, MORE working together.

Schaeffer Farms, Seneca Creek – Bob and Dave met with the land manager  – $10+k in planned improvements and fixes.  Positive news – Seneca greenway trail is currently hiker only.  MORE and land manager are discussing possibly changing certain sections to include maintenance and access by MORE.

Pepco trail (to connect Shaffer/MoCo Epic start location and Muddy Branch.  Five miles of new trails along the Pepco power lines)- as soon as it’s warm.  County building it – MORE will maintain.  Wetlands permits next year probably.

VA advocacy – Jeff Niner

Mt. Vernon park – permission to ride there.  Safety maintenance permitted, but local neighbors have done work already.  Everybody is positive about the trails in Mount Vernon Park.  We are currently waiting for a modification to the master plan to allow mountain bikes on Mount Vernon trails.

Paul Springs  – possible trails, but lots of local (Not In My Backyard) opposition

Bull-Run-to-Occoquan Trail (BROT) – positive response, however lots of work to be done.  Comprehensive trail appraisal due January 15, 2018 to identify additional trail needs.  MORE is in need a liaison for BROT.

All other parks report normal activity.

DC Advocacy – Steve DonTigny

Fort Dupont – No new trail work on the horizon- just clean it up and build community.  They do have scheduled rides and are working with NPS on additional MTB facilities/opportunities.

Rock Creek Park – We need to reach out to Joe Frisch and Joel Gwadz to an update of current advocacy.

Loudon County – Steve D.  engaged leaders of the ride community.  Will meet with Parks and Recs this coming week.  Restoration of the evergreen mills area under discussion.

Purceville – Jay Peletier is the new trail liaison and working to engage community, MORE and IMBA in establishing trails in the Purceville Watershed.  This could be the new Frederick.

Ride leader – Brad Hawk

Discovery rides back on for 2018.

Q:  Schedule a year ahead?  Or do it ad-hoc?

A: plan a year internally but put it out on a quarterly basis.  Monthly schedule tabled for next BoD’s meeting.  Action item: each board member will sign-up to lead a weekend ride.

Committee:  Steve DonTigny, Bob Caverly, Brad Hawk, Steve Harper  to plan rides and expand the MORE ride program especially on weekends.  It is a very important part of our mission so we should do it better.

Events – Ernie reporting for Carlos

Winter membership meeting – Coming up February 3rd at Gwendolyn Coffield Recreation Center, same location as last year.  Voting complete on awards and Carlos will work on awards.

“NOVA Mini Epic” – Place holder April 28 or 29 at public swimming pool between Wakefield and Accotink.  Plans are to lead rides through Wakefield and/or Accotink or optionally let riders  make their own epic.  Need to finalize the name for this event.  Discussion centered on removing “epic” from the name.

Summer picnic – will be at Seneca Creek State Park like last year, June 2, more to follow.

Fall camping trip – looking forward to another fantastic event this year

MOCO Epic 2018– looking for another fantastic year

Strategic Planning – All

Question, did we decide to invite other trail users to join MORE?  No, we want to stay mountain bike focused.  We would love to have other groups donate time, energy and funds to our trails and we’ll definitely work closely with other user groups to advocate for and expand trails.

IMBA Local – All

Ernie sent out the new IMBA Local presentation with meeting read-a-heads.

High level bullets are:

Organizations select level of support and affiliation; Region, Chapter, Affiliate, Supported Organization

All revenue comes to local organization

All services become al-a-cart, paying only what you need

Discount for Regional affiliation, cost goes to $12 per member processing instead of $15

MORE would need to associate with 5 additional organizations like Richmond MORE to become a region.  A key incentive to regionalize is member fulfillment price drop from $15 per person to $12.  We are already doing most of the other requirements to become a region like networking and trail building.  New requirements would be to officially unite as a region, meet quarterly, report activity to IMBA including feedback.  Discussion included questions about current contract and clauses.  Specifically, what are the abandonment clauses from either MORE or IMBA.  Due to time constraints, we decided to table discussion to allow time to examine contract and the new MOU.

MORE working to execute the new IMBA Local MOU covering member services and employment of executive director.  The MOU can be terminated by MORE on short notice.  The Board will consider longer term options and relationship with IMBA during the course of 2018 and with member survey data and consultation.

Thank you for voting

MORE Board of Directors – Election Results

Thank you for voting for the MORE Board of Director Elections for the 2018 – 2020 terms. Successful candidates are:

  • President: Ernest (Ernie) Rodriguez
  • Vice President: Bob Caverly
  • Treasurer: Michael Hillstrom
  • Director of Communications: Steve Harper

Terms will become effective during MORE’s open transition meeting January 7 from 10:00 am – 3:00 pm.

Please take a moment to congratulate these awesome volunteers for taking time to serve on MORE’s Board of Directors.

MORE would also like to extend considerable gratitude to all those who stepped up to run for a position on the board and to all the members who voted.


December 2017 Board Meeting Minutes + November Activity Reports

Mid-Atlantic Off-Road Enthusiasts (MORE) Board Meeting

Wunder Garden, Washington DC

December 11, 2017


Board Members Present

  1. Ernie Rodriguez, President
  2. Rob Lowe, Vice-President
  3. Greg Dwyer, Operations Director
  4. Carlos Alfaro, Activities Director
  5. Dave Magill, MD Advocacy Director

MORE Staff, MORE Members, and Guests

  1. Steve DonTigny, MORE Executive Director
  2. Jonah Meyers, Assistant Treasurer
  3. Ryan Delaney, member
  4. Steve Harper, Trail Liaison
  5. Austin Steo, Trail Liaison


Item #1: VA Trails Update (all)

Loudon County Trails (Steve):  Evergreen Mills Park.  Surrounds the county landfill.  Adjacent to additional parkland the county wants to see developed.  An opportunity for MORE to build trails and show the type of work we can do.

Mount Vernon (Carlos):  The County is sponsoring a “walk the park” project this upcoming Friday, December 8th (Carlos will attend).  There is an opportunity for MORE to advocate and promote our work there since the trails were built and maintained by MORE.

Fountainhead (Ernie):  Some internal confusion within MORE regarding changes to Fountainhead trails.  This reroute was conducted as an official trail work day with input from the trail liaison.  MORE supports trail liaisons, work days and sustainable trails.  Additional training is needed for liaisons and staff so we can provide quality, sustainable products.  MORE can do a better job educating and communicating trail reroutes and this should help to avoid the confusion we recently faced with Fountainhead.

ActionJeff and Dave to produce input for trails liaison meeting.  Eric, Mike and Joe Whitehair ready to conduct work-days training session. 

Item #2: MD Trails Update (Dave)

Bacon Ridge:  Mike K. working on Phase III, which could be an additional eight miles beyond the current six miles of trail.

Severn Run–a MD Department of Natural Resources (DNR) Park: Worked w/Steve Harper, new liaison.  Approximately 5-7 miles of existing trails that could be connected w/no road.  Steve is working on developing a signage program, organized rides, workdays, and requests to DNR for re-routes and trail additions.  Focus on a beginner-friendly trails system.

RTP Grants Status:  MD State Highway Administration (SHA) is being audited by the Federal Government/US Dept. of Transportation. MORE is having difficulty and slowdowns in getting our RTP grants approved and finalized by MD SHA.

Ryan Delaney.: Same issues w/grants on the VA side.  VA is retroactively applying constraints to the grants process.  There may not be a CY18 grants process in VA.

Austin Steo: The Recreational Trail Program (RTP) is a federally funded program administered by individual states. Maryland’s current slowdown in administering the program results from an internal review of how to more accurately follow the federal guidelines, which seem more tailored to much larger projects than the rather small awards typically awarded to Maryland recipients.

Brunswick:  selected by NICA as a future race venue. MD SHA has yet to sign the 2016 $30K grant MOU to allow procurement to begin for the Brunswick trail expansion.

MoCo: Dave met w/Dan Hudson to discuss improvements to Seneca Greenway trail to potentially allow mountain bikes on the section next to Game Preserve Road.  Also looking at improvements to Schaeffer Farms trails.

Item #3 Elections Update (Rob, reading message from Brad Hawk)

Voting will open Wednesday, Dec 13th and close on December 24th.  Finalizing the candidates this evening.

New Board members will be the announced Friday 29 December.

Item #4:  Board Transition Meeting (Ernie)

Meeting will take place in Silver Spring, MD on Sunday, January 7th from 10AM-4PM.  Dave Magill will host at his office.  New and current board members will attend and staff is encouraged to attend.  All MORE Board meetings, including transition meetings, are always open to members.

Item # 5: Winter Membership Meeting (Carlos)

Meeting is February 3rd, 6PM-9PM in Silver Spring at the Gwendolyn Coffield Recreation Facility (same location as last year).  Awards—will we give a Scott Scudamore award this year? For the Scudamore award, we need to have serious justification.  The Board votes on the awards for the Winter Membership meeting. Action: Carlos will work on actual awards, categories, and will work w/the Board to finalize by December 25th. Also, Carlos will inform the Board at the Transition Meeting the categories and whom the awards will go to.  The challenge and ultimate vision is to move award voting from the Board to the membership.  Board votes b/c so few members actually vote for award categories and individuals. Potluck format.  Volunteers for set-up and clean-up.  Two hours for set-up (4PM), need to be out by 11PM.  Action:  Board to vote before December 25th.

Item #6: Action Items From November 2017 Strategic Retreat (All)

Board reviewed the action items from the November retreat.



  1. Jeff Niner and Dave Magill will work w/their respective trail liaisons to discuss improved signage for our trails.Ryan Delaney will work w/MTB Project to get more synced-up on improving signage.  IN PROCESS
  2. Tom will continue reaching out to new members w/specific events and will work w/in current MORE membership to identify individuals willing to assist him to organize happy hours, rides, meet-ups, work days, clinics, etc. for new members.  IN PROCESS
  3. Ernie, Rob, and Jonah will work on a survey for membership. Membership survey: could we do a focus group or have trail liaisons interview/connect w/individual members?  COMPLETE:  Survey will be sent out to membership in 2nd/3rd week of January.
  4. Ryan and Carlos will reach out to the gravity community to organize an event sponsored by MORE in 2018.IN PROCESS
  5. Can we get someone to assist Martin w/the Archivist/Historian function?  IN PROCESS

MORE’S Organization Structure

  1. Greg will work w/the Board to develop specific duties for the new Board “Director of Communications” position to replace the current “Operations Director.”  GREG WILL UPDATE THE OPERATIONS DIRECTOR POSITION DESCRIPTION ON MORE’S WEB PAGE.

Web, Email, and Other IT services used by MORE (Constant Contact, Track it Forward, Website, etc.)

  1. Should we put out a position description for an intern?  Specifically, to get more of our trails into MTB project and also develop a business model.  Jonah will lead with support from Ernie and Dave. IN PROCESS

MoCo 2017 Debrief and Plans for 2018 MoCo

  1. Steve will meet w/the MoCo Committee week of 18 December to discuss 2017 epic and plan for 2018 epic. IN PROCESS.

MORE Communication

  1. Rob, Greg, and Tom have action to push out next Trail Head news by Thanksgiving.  Rob will assign tasks to Board and staff via email for next Trail News.  BEHIND SCHEDULE.  BOARD AGREED TO PUSH NEXT TRAIL NEWS TO Q1 OF 2018. 

Community Building

  1. Trails Liaison Guide. Motion passed to re-circulate it to liaisons, Board members, staff, and members. Dave, Jeff, and Jonathan to email Trails Liaison Guide before 7 January 2018 Board meeting.

MORE’S Ride Program(s)

  1. Carlos and other Board members should be directing emails to Family Ride Program Coordinator and specific trail liaisons to lead rides. Focus is now on 2018 rides.  Looking to have one MORE Discovery Ride per month starting in spring until late fall 2018.  IN PROCESS

Fundraising and Sponsorship (Jonah)

  1. Jonathan to explore ways to reach-back to corporations for donations and sponsorships when they reach out to MORE for volunteer work days and projects. IN PROCESS

Miscellaneous Actions

  1. MORE’S Spring Ride event—last week of April 28/29, 2018.   Wakefield, Accotink, and possibly Lake Fairfax ride: Adults, kids, groups, etc.  It will be a four to five-hour event modeled on MORE’s Summer Meeting ride.  Carlos to work on organizing this event. IN PROCESS
  2. New Communications Director will also be responsible for following up/tracking action items and will report to the Board during the monthly Board meeting. IN PROCESS
  3. Social Media: Greg, with input from the Board and MORE staff, will draft a social media policy for review by the board for the December Board meeting.  IN PROCESS
  4. Government Relations:Continue the OA model that Jonah and Ryan have established.  Continue working w/the VA mountain bike alliance. Dave Magill will reach-out to MD clubs to gauge interest in forming regional group to reduce membership processing fees and enable regional support model proposed with IMBA’s new chapter program.  Dave Magill, Jeff, Jonah, and Ryan D. will work together on leading MORE’s government relations work.  IN PROCESS   
  5. Strategic Partnerships: Action:  Dave Magill, Jeff Niner, and Steve Harper to organize a survey to liaisons before the spring 2018 trail liaisons meeting.

Item #7: (Budget)

Board will finalize MoCo reinvestment figures by end of December.  Action:  Dave will circulate final numbers by December 15 and request vote from Board by Monday 18 December.

Item #8: IMBA Wilderness Position–Sustainable Trails Coalition (Ernie)

A lot of discussion on this topic among members and Board.  MORE’s geographic footprint does not cover “Wilderness” areas in our jurisdiction; they are in PA and Shenandoah, VA.  It was the sense of the Board that IMBA’s message was not at all effectively communicated to members and member organizations.  Ernie has been contacted by several IMBA chapters and is listening to MORE member comments.  The Board agreed to further discuss if a formal response is warranted to IMBA and what form that response will take in addition to some type of outreach to MORE members who have shown concern w/IMBA’s position.

Item #9:  Miscellaneous Business/Issues

Austin Steo asked how to make the MORE website the hub for mountain bike information in the MD/VA/DC area? Role of the MORE site and social media to be addressed in our communication strategy and actions.

*The next MORE Board meeting will be held January 7, 2018 from 10AM-4PM in Silver Spring, MD.    

November 2017 Activities for the December Report

President – Ernest Rodriguez

  1. Attended Land Manager recognition event for Frederick Watershed Trail Liaisons and Team
  2. Purchased MORE flags and EZ-up frame and cover
  3. Completed REI grant status report – Due December 2017
  4. Worked with Dave Magill on IMBA Ride Center application and visit
  5. Provided funding reports to Bacon Ridge and Patuxent Dig-In teams
  6. Social media communications; elections, Running on trails, Fountainhead, Wilderness
  7. Worked on membership survey – ready to send out upon approval by BoD’s
  8. Submitted application and fees for 2018 Combined Federal Campaign (CFC) funding for MORE
  9. Completed and distributed Silver Spoke award category survey to BoD, ED, Ride Coordinator, Trail Boss and Assistant Treasurer
  10. Created Emmitsburg donation page
  11. Worked with Martin on new trails mapping interface for trail information/descriptions/downloadable maps
  12. Collaborative work with Fairfax County Park Foundation –
  13. Collaborative work with Cub Run Stream Valley volunteer group – advertise for FCPA volunteer position
  14. Set-up trail walk through with FCPA at Mount Vernon Park from 10 – 12 December 15

Executive Director – Steve DonTigny

  1. Transform I 66 Public Meeting
  2. Loudoun County PROS meeting with Mark Novak
  3. CTC Trails Symposium
  4. IMBA All Staff calls
  5. Evergreen Mills Park Trails assessment walk thru
  6. MTB LoCo meeting, Erik S and Phil Rohrer
  7. PWC Meeting with Supervisor Lawson-Rollins Ford Park public meeting
  8. Webinars
  9. -MTB eBike Land Manager’s Handbook
  10. -Build a Sustainable trail that lasts 100yrs
  11. Bikenetic CX event
  12. PHTA calls
  13. Web/FB communications, updates, Events/Calendar postings
  14. Gtown shed re-stocking

Vice President – Rob Lowe

No input provided

Treasurer – Aaron Richter

  1. November bookkeeping

Operations – Greg Dwyer

  1. Various Social media postings throughout the month
  2. Attended November MORE Board Retreat
  3. Drafted and posted November Board meeting minutes and Strategic Planning minutes to webpage and FB page.
  4. Drafted Communications Director duties and cleared w/Board
  5. New Board recruitment emails

MD Trail Advocacy – Dave Magill

  1. Met with Steve Harper to review the trails at Severn Run, help develop action plan to upgrade and promote them
  2. Working to roll out trail building training sessions in 2018 led by liaisons
  3. Fundraising emails for IMBA Dig In campaign for Patuxent
  4. Helped organize Cabin John Discovery ride (cancelled due to snow and wet trails)
  5. Negotiating/marking up trail maintenance agreement for the Pepco trail with MoCo Parks
  6. Field review with Dan Hudson of Schaeffer and Seneca Greenway Clopper to 355 for possible professional upgrades
  7. Frederick watershed trail work, and attended City of Frederick lunch to recognize and award the MORE watershed liaison team

VA Advocacy – Jeff Niner

No input provided

Activities Director – Carlos Alfaro

No input provided

Member Representative – Tom Howe

  1. Membership emails and outreach
    1. December email reminder to renew for lapsed and expired members
    2. Thank you emails to each renewing and new member
    3. Working with Ernie to clean-up the membership rolls
    4. NOTE: I’ve discovered that I can email from our Office 365 Outlook Online account up to 500 recipients per email
      1. This makes it much easier to send out the reminder to renew for lapsed and expired memberships
      2. More details on the limits may be found here:
  • This should not replace our other methods of communication (e.g. Constant Contact or Sending from CiviCRM)
  1. New Member Outreach
    1. Working on a plan to solicit help from our different regions
    2. Ideas include
      1. Happy Hour and New Member Rides rotated across our different regions
      2. Piggy back on existing rides and events
    3. November BoD Retreat

Jonah Meyers:  Assistant Treasurer

  1. OA DMV emails to legislators
  2. OA DMV ride/meeting
  3. Woodstock Takeover ride leading
  4. Fairland trail work
  5. Donations tracking
  6. BoD recruiting emails

Brad Hawk:  MORE Ride Coordinator

  1. -Trail work at Accotink
  2. -Set up MORE Board Nominations via Facebook / MORE Website (nominations close today)
  3. Voting will be open on the MORE Website on Wednesday and run till December 24.
  4. -Emailed each of the 7 candidates who submitted a nomination and short personal bio for the open board positions…. candidates as of noon today –
  5. President- Ernie
  6. VP – Rob Lowe 
  7. Treasurer – Mike Hillstrom, Adam Wegner, Mike Stoll
  8. DOC – Steve Harper, Jonah Myers

Trail Boss – Jonathan Kidwell

No input provided