1. The BOD voted last night to split the Secretary/Membership position into two positions: Secretary, and Membership. The club rules haven't been updated to reflect this yet, but they will be soon.
2. Information to share with prospective candidates:
Please ensure that your MORE membership is current.
In addition, please review the Club Rules prior to submitting your nominations or accepting a nomination made by another member. In reviewing the Club Rules, please take special note of Article V, which describes each position’s duties and responsibilities, and Article X, which describes MORE’s policy on conflicts of interest. (These sections of the Club Rules are excerpted below for your convenience.)
3. Information to share with people nominating someone else:
If you are nominating a candidate for a position on that person’s behalf, please notify the nominee. MORE is registered in Virginia, where the law stipulates that “no individual shall be named or elected as a director without his prior consent.”
4. Information for you to answer the inevitable questions about the time commitment:
As with any volunteer engagement, you get out of it what you’re willing to put into it. The minimum time commitment is the 2-3 hours a month that is required to attend the monthly board meetings—either in person or by phone (see Article V, item 5.6 for the minimum requirement for meeting attendance). As to the maximum time commitment, that will be up to each individual board member to decide for himself/herself based on his or her unique work and family commitments. There is no average time commitment, as each board member’s duties and priorities may vary widely and may change over time.
For your convenience, the above cited excerpts of the Club Rules are included here:
ARTICLE V. Board of Directors
5.1 Duties. The Board of Directors shall have and exercise the corporate powers prescribed by law. Its primary functions shall be to make policy and manage the resources of MORE in a sound manner. The Board of Directors will further determine the general, program, and financial policies and shall have the power to carry out any other functions permitted by law, our Bylaws, or Club Rules.
5.2 Election. Prior to each annual meeting, the names of all nominees to the Board of Directors shall be sent electronically to the address of each member, as recorded in MORE’s records. The notice will include a ballot for members to vote by electronic means for the nominees. The Board of Directors shall be elected by a plurality vote. A plurality shall be defined as the greatest percentage of the ballots cast for each office.
5.3 Offices. The Board shall be comprised of the following Directors and a representative from each authorized chapter. Their titles, authority, and minimum duties are as follows:
President: Presides at all meetings of the members and the Board of Directors, has general and active management of the business of MORE, and sees that orders and resolutions of the Board are carried into effect.
Vice President: Performs the duties of President in the President’s absence. The Vice President shall have all of the responsibilities and powers of other members of the Board.
Advocacy Directors (3) – MD (1); DC (1); VA (1): Oversees advocacy activities of MORE. Serve as the primary contacts for negotiations with land management agencies. The Advocacy Directors will be responsible for the coordination and execution of official trail access initiatives and advocacy efforts of MORE. Coordinates with the Trail Boss to ensure all planned trail maintenance activities are conducted. The Advocacy Directors may also perform or assign trail planning activities, perform or assign grant application and/or grant administration functions, and coordinate with the Trail Boss to schedule and contract vendors, as authorized by the Board, to perform trail related work.
Secretary: Maintains the official record of MORE, including all membership records. The Secretary shall attend all Board meetings and record all votes and the minutes of all proceedings. The Secretary shall maintain copies of the Articles of Incorporation and all amendments in effect, the Bylaws and all amendments in effect, the Club Rules, and all correspondence of MORE. Secretary also serves as membership director. In that capacity the Secretary maintains membership information, among other duties.
Treasurer: Serves as the chief financial officer of MORE. Has custody of MORE’s funds and financial records and shall keep full and accurate accounts of receipts and disbursements in books belonging to MORE. The Treasurer shall deposit all moneys and other valuables in the name of MORE in such depositories as the Board may designate.
The Treasurer shall collect all moneys due MORE and shall be responsible for the dispersal of all club funds as the Board may authorize. The Treasurer shall render to the Board at its regular meetings, or whenever the Board may require it, an account of all transactions and the financial condition of MORE.
The Treasurer shall prepare or cause to be prepared annually a full and correct statement of MORE’s financial condition, including a balance sheet and a statement of operations for the preceding fiscal year, which shall be submitted at the annual meeting of the membership.
At-Large Members (4): There shall be two At-Large Members who represent the Commonwealth of Virginia and two At-Large Members who represent the State of Maryland and the District of Columbia. The At-Large members shall have special policy-related responsibilities as determined by the Board as a whole. Each At-Large member shall have all of the responsibilities and powers of other members of the Board.
Trail Boss: The Trail Boss manages the trail liaison program and coordinates trail maintenance activities of MORE, in conjunction with the Advocacy Directors. The Trail Boss coordinates and publishes the trail work schedule.
5.4 Terms of Office.
5.4.1 The Advocacy Directors, Secretary, and Treasurer each shall serve a one-year term and until their successors are elected and qualified. If re-elected, these persons may succeed themselves in office for an indefinite time period.
5.4.2 The Vice President shall serve a one-year term and until his or her successor is elected and qualified. If re-elected, this person may succeed himself or herself in office for an indefinite time period.
5.4.3 Each At-Large Member and the Trail Boss shall serve a two-year term and until a successor is elected and qualified. At-Large Members will have staggered terms, with one At-Large Member representing the Commonwealth of Virginia and one At-Large Member representing the State of Maryland elected each year for a two-year term. If re-elected, At-Large Members and the Trail Boss may succeed themselves in office for an indefinite time period.
5.4.4 The President shall serve a one-year term and until his or her successor is elected and qualified. If re-elected, this person may succeed himself or herself in office for an indefinite time limit.
5.5 Vacancies. Vacancies on the Board occurring prior to the annual ballot (Section 5.2) shall be filled by an affirmative vote of a majority of the remaining Directors.
5.6 Resignations and Removal. All resignations of Directors must be in writing and sent to the Secretary. The Board will take action on all resignations. An affirmative vote of two-thirds of the Directors then in office will result in the removal, with or without cause, of any Director. Any Director missing two consecutive Board of Directors meetings without delivering a satisfactory explanation may be removed by the remaining Directors on the Board.
ARTICLE X. Conflicts of Interest
Any person or entity with a financial interest in a contract with MORE is prohibited from serving as an Officer or Director of MORE. In addition, MORE is prohibited from entering into a contract with any entity with which any Officer or Director has a financial interest, unless 2/3 of all Board members (excluding any Board member with a financial interest in the entity) vote in favor of an exemption. This exemption must be for a specific contract and may not be of a duration greater than one year.