October BoD Meeting Minutes + September Activity Reports

Mid-Atlantic-Off Road Enthusiasts (MORE) Board Meeting

REI Tyson’s Corner

October 9, 2017

7:00PM-9:00PM

 

Board Members Present

  1. Ernie Rodriguez, President
  2. Rob Lowe, Vice-President
  3. Greg Dwyer, Operations Director
  4. Tom Howe, Membership Director
  5. Carlos Alfaro, Activities Director
  6. Aaron Richter, Treasurer
  7. Dave Magill, MD Advocacy Director

MORE Staff, MORE Members, and Guests

  1. Jonathan Kidwell, MORE Trail Boss
  2. Jim Bole: Loch Raven Trail Liaison

Item #1: Current Financials (Aaron)

We are doing well overall. Overall expenses are approximately $10K less than at the same time last year (due in large part to not paying outside support for MoCo Epic this year). BoD held a general discussion of MoCo expenditures. We have booked costs of approximately $25K for MoCo 2017 so far but that will go up, as it does not include purchases made the week of the event. One note was that MORE has made $1500 in interest this year compared to earning zero interest last year and in previous years, due to opening a savings account for a portion of MORE’s cash reserves.

Item #2: VA Trails update (Ernie sitting in for Jeff Niner)

Ernie received a $1,000 check for Bull Run to Occoquan Trail (BROT) that the donor agreed could go to MORE’s general trail fund or remain with BROT. Board will decide where the funds should go.

Lake Fairfax had a work-day today. Take-a-kid mountain biking was Saturday.

Fountainhead had a work-day last week.

Wakefield had a recent work-day.

Mt. Vernon activity is still on hold. MORE is still working w/the liaisons and Bureau of Land Management (BLM).

Conway Robinson will approach MORE for grant funding for building a boardwalk.

Elizabeth Furnace: MORE has a new liaison and there will be a work-day on the 21st of October.

Item #3 MD Trails Update (Dave)

Brunswick/Rivers Edge: MD SHA has a new grant administration team. MORE submitted a revised grant application, with responses to SHA’s comments. Carlo is meeting w/NICA regarding a future race on these trails.

Greenbrier: Nothing to report

Frederick Watershed: Unauthorized trail building has taking place and this is a problem w/the State/City. There is a now four-person liaison team working in Frederick Watershed and they are working w/SHA, the City, DNR. We have an RTP grant w/SHA, but SHA has additional questions regarding the exact locations of the trails on which grant funds will be used.

Gambril: No report.

Emmitsburg: Nothing to report.

Patuxent: Final field measurements were submitted to DNR and DNR is preparing a detailed map of the trail corridors for the MDE grant application. MORE has provided final comments on the trail corridor map.

Hashawha: Approximately forty people rode the recent discovery ride.

Patapsco: Trail Fest was successful. Rides were difficult. Just over 1100 people participated over two days. MORE is looking at ways to continue to support Patapsco and Patapsco Trails Fest.

*Kudos to Dan Hudson for conceiving and organizing the Discovery Ride series. This has been extremely successful in getting MORE members to ride trails they may not be familiar with

Loch Raven (Jim Boles, liaison in attendance): No progress. No response after amended MOU has been transmitted to the city. No formal work-days, no formal rides, etc. “Old Watershed Style” approach.

Seneca Creek State Park (SCSP):

Rosaryville: Nothing to report.

Bacon Ridge (Anne Arundel Co.): Phase III meeting was recently held.

Damascus: four miles of trail and a skills park being built in a new park just west of Damascus

Fairland: Montgomery County has approved a skills park. Austin Steo’s organization will build it; planned completion is by the end of 2017.

NW Branch Trail: continued progress on extending this trail to a full 7 miles.

Schaeffer and Muddy Branch: County has enhanced the rock features at the S. Germantown Skills park.

Cosca: no report

Cedarville: no report

Chesapeake: no report

Gunpowder Falls: Another discovery Ride in late September. Was well attended, approximately 50 riders. GUMBO (Gunpowder United Mountain Bikers Organization) a MORE partner led the rides. Just beyond MORE territory and approximately 20 miles east of Gunpowder Falls a new state park is being built.

Cabin John: another half of machine built re-route has been completed south of River Road.

IMBA Ride Center Application: MORE and MoCo have re-submitted the Ride Center application.

Item #4: Track it Forward Discussion (Ernie)

Unself continues to make progress in providing FREE volunteer tracking tool for IMBA, however the system is not ready for prime time yet. We’re not dropping Track-it-Forward until the new system is in place and provides a better user experience. We’ve worked too hard to introduce a new system to our liaisons; we need to make sure we keep reporting hours, rides and other volunteer activities.

Item # 5: Dig In Campaign (Ernie)

“Dig-in” is part of the new chapter-funding strategy by IMBA. Any chapter can participate. Patuxent’s liaison, Tom Newton was the only project area to express interest in the program in response from messages from Dave Magill, Jeff Niner and Ernie. MORE submitted for Patuxent. Chapters get 80% of the overall project funding and IMBA gets 20%. IMBA has $50K to share w/all chapters. Ernie voiced his opinion to IMBA that smaller chapters should receive 100% of funding for IMBA-sponsored projects. We should hear on the results of the Patuxent application in the next four weeks.

Item #6: IMBA Update (Ernie)

IMBA approached Ernie regarding feedback to key IMBA leaders; IMBA’s intent is to reach out and meet with every chapter by phone or in person. IMBA is listening to chapters and working on supporting all mountain bike organizations, not just chapters. Ernie noted that IMBA is reaching out and interacting chapters; they are the stakeholders. New chapter program should go live in January 2018. Approximately 70% of revenue will stay w/chapters in the new model. Ernie noted that IMBA is becoming more transparent with their staff so chapters understand who is part of the organization and who is coming and going. A full local “chapter” (see below three different levels that IMBA will now recognize) will give approximately $15/member IMBA—this goes to back-office support, phone support, etc. What this means is that chapters must “help their neighbors.” MORE has been doing this all along and we have been effective at this. No regional directors in the new model. Three HQ back office staff remain – Ernie suggested augmenting back office staff with volunteers to make sure we capitalize on free labor volunteers offer.

Building Community: IMBA will begin focusing on supporting and partnering with ANY mountain biking organization, not just IMBA chapters. This will help in all Mountain biking grassroots efforts.

New levels to be recognized by IMBA: “Supporter” (dig-in funds and very limited support), “Affiliate” (dig-in funding, some professional help, no phone support), “Chapter” (full back-office phone support, dig in campaign and limited professional help).

The weekly membership report from IMBA has been very valuable and will be improving in future iterations.

Strategy is to reduce overhead by not spending as much funds on fulfillments, i.e. mailings, etc.

IMBA will retain the online store and IMBA-branded merchandise. Also looking at co-branding (i.e. a MORE-IMBA t-shirt, MORE-IMBA jersey, etc.). IMBA is narrowing its focus regarding what will be funded and supported in the future.

IMBA outreach: Ernie will recuse himself from MORE topics when issues regarding IMBA arise. Specifically, when the decision arrives regarding MORE’s status as a “Chapter” under the new IMBA model. General discussion ensued about MORE’s Chapter status.

No more Chapter-Charter agreements in the future. MOUs will take place of the C-C agreement. The IMBA-MORE agreement has no expiration; it ends when it is cancelled.

Item #7: November Strategy Retreat: 11-12 (Saturday to Sunday) (Rob)

Tee-up items for November and what we want to discuss. Topics will include: 1) MoCo, 2) fundraising, 3) FY2018 Events, 4) Sponsorship (reaching out to teams and less to bike shops); 5) job descriptions & organization review, 6) liaison program, 7) website future (web & email), 8) elections, 9) membership growth, 10) future board members, 11) Cranky Monkey race series, and other items.

Item #8: Elections (Ernie & Rob)

Open Board seats starting January 2018: President, Vice-President, Operations, and Treasurer.

We need to know who, what, when and get prepared for the upcoming elections. Table this item for the November Strategy Retreat. All prospective Board members are welcome to attend this two-day retreat in WV (90 minute drive from Silver Spring, MD).

Item #9: January 2018 Board Transition Meeting (Rob)

Dave Magill will host the January 2018 MORE Board Transition meeting in Silver Spring, MD. A back-up location is Alexandria, followed by Reston. The meeting is tentatively planned for January 7th 2018, from 10AM-4PM.

Item #10: Branding (Ernie)

MORE must promote and protect its brand. Everything MORE does should have its brand promoted and it must be protected. Please use tag-line “Riding Bikes and Building Trails since 1992” in correspondence.

Item #11: Winter Party (Carlos)

Gwendolyn Coffield Recreation Facility in Silver Spring MD is rented for the February 3rd, 2018 Winter Party. Should we consider holding a spring 2018 (April/May) time event? Could we do a small NoVa Epic, like a combined BROT and Fountainhead ride? Board will discuss in November. For Winter Party, need to consider and plan for key volunteer recognition for 2017, specifically volunteer teams, individuals, liaisons, ride leaders, etc. What types of items will MORE give as recognition? Need to finalize this during the November Strategy Retreat.

Item #12: 25th Anniversary Store Club Ride Store (Rob)

Discussion took place regarding having one more run on 25th Year Clothing. Q: Can we combine awards, general store purchases for members, and the “25 for 25 Campaign”? A: we should discuss and finalize at the November Strategy Retreat. Action Item: Ernie will contact “Club Ride” to re-open the store for MORE apparel.

Item #13: REI Dirt Prom (all)

Dirt Prom will be held at the REI DC store on October 21st from 4PM-7PM. MORE will be a major participant and will be supporting REI. Do we have sufficient advertising and announcements? MORE being asked to provide volunteers for pouring beverages. Board agreed we need major participation for this event. Also, we should be using the #optoutside hashtag to support REI and their “#optoutside” campaign. We should be reminding members to tag: #ridewithmore, #optoutside, #MORE, #MoCoEpic, etc. on all social media platforms.

 

VOTE: A motion was voted on and passed to provide $1,000 to the 2018 Patapsco Restricted Fund as a gift of support from MORE, esp. recognizing the community building that TrailFest creates.

Item #14: MoCo Epic 2107 Update

Steve DonTigny will provide details on behalf of the MoCo Committee. Board requests that the MoCo committee give a de-brief to the board in either November or December.

*The next MORE Board meeting will be held November 11-12th during the November Strategy Retreat in West Virginia.  

September 2017 Activities for the October Report

President – Ernest Rodriguez

  • Ride and Volunteer for Patapsco Trail Festival
  • Meeting with NOVA Parks for BROT redesign construction – build has begun
  • Continue membership communication turnover with Tom
  • Process Patapsco Trails Festival, Fall Camping Trip and MoCo Epic Memberships from BikeReg with IMBA
  • Renew Virginia Tax Exemption filing
  • Teleconference with “Unself” volunteer tracking application for free replacement for Track-it-Forward, maybe next year
  • Apply for IMBA’s “Dig In” campaign for Patuxent River State Park with help from Tom Newton
  • Successfully appealed CFC rejection decision, we are now back in CFC for the National Capital Area!
  • Help with MoCo Epic

Executive Director – Steve DonTigny

  • Loudoun County Trails Summit-PROS
  • Capital Trails Coalition Monthly meeting
  • PHTA BOD meeting
  • MoCo Epic

Vice President – Rob Lowe

  • Ride at Patapsco Trail Festival
  • Trail work at Wakefield – 2 Days
  • Agenda development for October BoD meeting
  • Discussions about sponsorship with various shops/teams, more to follow
  • Unself Meeting to Review Progress
  • 4 Days of Volunteering at MoCo Epic 2017

 

Treasurer – Aaron Richter

  • Filed md sales tax exemption
  • Mailed checks and prepared financials

Operations – Greg Dwyer

  • Posted BoD meeting minutes
  • Social media postings throughout the period
  • Recruiting for upcoming BOD position(s)

MD Trail Advocacy – Dave Magill

  • Lots of MoCo planning; volunteering Sat-Mon
  • Worked with Carlo Alfano to revise Rivers Edge grant application in response to SHA comments
  • Interviewed by MoCo Cable TV along with Todd Bauer regarding MORE and our work on trails
  • Solicited and obtained $250 bronze sponsorship from PBHTA
  • Finalized Patuxent 50 foot trail corridor with Tom Newton for DNR/MDE permit
  • Discussed Loch Raven access situation with liaison Jim Boles and possible next steps
  • Resubmitted MoCo IMBA ride center application with support of MoCo Parks

VA Advocacy – Jeff Niner

  • Corporate fundraising letters written/mailed
  • GWNF trail work logistics preps with new Trail Liaison
  • Email/Call to Barbara Nugent re Mt Vernon Park
  • Email to VA Trail Liaisons re Trail building Best Practices/Safety/Commonsense
  • Trail work social media management

Member Representative – Tom Howe

  • Membership Emails and Outreach
  • Wakefield Trail Maintenance
  • Patapsco Trail Fest 42 Miler (cut short) and volunteered in the beer tent 

Activities Director – Carlos Alfaro

*Did not receive report

Trail Boss – Jonathan Kidwell

*Did not receive report

August BoD Minutes + July BoD, Staff, and Member Activity Reports

Mid-Atlantic-Off Road Enthusiasts (MORE) Board Meeting

REI Tyson’s Corner

June 12, 2017

7:00PM-9:00PM

MOREBoardMeetingAug2017Agenda-Draft

Board Members Present

  1. Ernie Rodriguez, President
  2. Rob Lowe, Vice-President
  3. Greg Dwyer, Operations Director
  4. Jeff Niner, VA Advocacy Director
  5. Tom Howe, Membership Director
  6. Carlos Alfaro, Activities Director
  7. Aaron Richter, Treasurer
  8. Dave Magill, MD Advocacy Director

 

MORE Staff, MORE Members, and Guests

  1. Steve Dontigny, MORE Executive Director
  2. Jonah Meyers, MORE Vice-Treasurer
  3. Jonathan Kidwell, MORE Trail Boss
  4. Brad Hawk, MORE Ride Coordinator

Item #1:  2017 Budget/Financial Review + Gala Financials (Aaron)

Budget is looking good.  Thus far in the calendar year we’ve earned ~$20K in membership donations and $1K in interest made on our investments.

Gala raised $14,484 ($7,200 in tickets). We’re still waiting to see if/when we get our deposit back.  Many lessons learned.  Happy to report that we’ve made money from this event.  Next event may be five years from now, for a 30th anniversary.

 

Item #2:  Membership Update (Ernie)

As of this month, we’re at 1,452 members.

 

Item #3  MD Trails Update (Dave)

Rivers Edge:  Call tomorrow w/MD State Highway Administration.  They have not signed any of the MOUs that were awarded over 12 months ago.  We want to use the grant from the city of Brunswick to match the existing grant.  A slow process.  It’s a $15K grant and there must be a $7,500 matching grant to see this to completion.  We’re trying to use volunteer hours for the match.  No volunteer work completed before the grant was signed will be applicable to list as “costs” towards the $7,500 matching grant. SHA requiring a much more specific plan for how we provide the match (hours vs. $’s) and what it is used for (work plan) than in past years.

Gambril and Frederick Watershed:  good turnout during recent volunteer workdays.  Still awaiting land survey for the FY2017 grant. SHA wont execute the grant until the specific trail(s) we plan to work on are identified.

Emmitsburg:  Nothing to report.

Patuxent:  Dan Hudson is responsible for the MD Department of Natural Resources permits.  New co-trail liaison for Patuxent, Steven Cover.  *Dave reached out to a local equestrian organization to collaborate at Patuxent for volunteer trial work and funding.  The organization is PBHTA (Potomac Bridle and Hiking Trails Association, http://pbhta.org).

Hashawha (Carrol Co.):  Ride this coming weekend (August 19/20) on Sunday the 20th. It will be MORE’s Trial Series Ride #3.

Patapsco:  Patapsco Trail fest organizers have extended an invitation to MORE BoD, liaisons and staff to ride and participate for free. 

Seneca Creek State Park (SCSP):  The park-funded design for hiker/biker bridges (lighter and easier to build vs. equestrian bridges) is done; this was paid out of SCSP’s budget.

Rosaryville:  The large bridge is out (land around it washed out).  This is the third “temporary” bridge fix before a longer-term bridge can be installed.

Bacon Ridge (Anne Arundel Co.):  Nothing to report

Damascus:   Four miles of trails built and nearly ready to open.

NW Branch Trail: Three miles of trails being built to extend current four miles of trails will soon be open.

Schaeffer and Muddy Branch:  Pepco is looking good to approve and permit the connector between these parks and hopes to get work started (to be done by MoCo Parks and MORE) later this year.

Cedarville:  the recent ride event was cancelled due to rain.

Chesapeake: *MD trails committee approved the allocation of $1K from the general trails fund to the Chesapeake Trails Fund for Chris Garrett to buy tools.

MoCo Ride Center Application Update (Dave):  Application will soon go to IMBA for consideration. MoCo has the lead for the application, w/assistance by MORE BoD and staff.  Feedback was received on the application that focused on details and information regarding trial types in the area.    MoCo will fund the “professional services” to evaluate the application (i.e. someone from IMBA will ride the trails over a week-long period). This is supported by Casey Anderson of MoCo Park and Planning.

There is also a discussion about a new “urban/metro ride center” concept that IMBA may create that IMBA thinks would be well suited for the DC metro area.

 

Item #4 VA Trail and Advocacy Update (Jeff)

Bull Run to Occoquan Trail (BROT):  Applied Trails Research (ATR) (https://appliedtrailsresearch.com ) has been selected to complete the trail assessment for BROT.  We expect to have the assessment completed and work started by end of 2017 or early spring 2018.

NoVA Parks HQ:  Met w/Barbara Nugent.  Discussed Lake Fairfax pump track and an award for building community and maintaining the pump track.   Discussed Mt. Vernon Park status; working w/the Park manager on education and other opportunities.  Working to set up a future meeting with Fairfax County Park Board member Lynwood Gorham after the August recess period for access to Mount Vernon. Goal is to eventually be granted approval for MORE to take over the trail maintenance for the park.

Conway Robinson: looking to work a re-route at bottom of a hill. 

Meadowood:  MORE’s liaison is looking to work w/Bureau of Land Management (BLM) on a re-route at bottom of creek. Possibly a boardwalk.

Laurel Hill:  Looking to restore current trails but plan must be approved by local users, i.e. equestrians.  Mike Applegate and Chris Morin have been very, very active at Laurel Hill doing great work.  Kyle Bondo is working with FCPA and trail liaisons to host a race at Laurel Hill.

Accotink:  Volunteer workday is needed–Trails could use some brushwork, downed tree removal and cutting.  Looking to hold a trail workday in the near future.

Wakefield:  A trail-work day should be organized in the future—need is there.

Loudoun County:  MORE is looking to get more involved in Loudoun Co.

Loudoun Co. has reached out to MORE for trail master planning support.   IMBA will be involved in a future telecom w/County staff—the idea is that IMBA would design the trail and MORE would build it.

Trails Summit in Stokesville:  IMBA coordinated a mountain biking summit at the Stokesville Loge through a grant from a MORE member to create the VA MTB Alliance.  The VA MTB Alliance is an advocacy and networking organization designed to share ideas and best practices among all VA mountain biking organizations while creating a stronger advocacy voice with land managers and elected officials.

Purceville Watershed:  Jay Pelletier is looking to participate as the trail liaison and get MORE members riding on the trails.

Prince William County:  Trail Building Workshop in Prince William Co. and partnership w/Ryan Delaney: (Sept. 9/10):  looking to support at next month’s workshop. A two-day class put on by Applied Trails Research.  Ryan D. has extended an invitation to MORE members who are considering becoming trail liaisons.

Motion put forward by Jeff Niner:  to re-allocate $16K from the General Trails Fund and $15K from the Fort DuPont fund to support BROT upgrades.  The original source of these funds were REI grants, and REI supports the reallocation of the grants to the BROT.  Applied Trail Research (ATR) is making the assessment to re-do the trail from fountainhead to the marina.  Motion passed unanimously by BoD.

Motion put forward by Dave Magill:  to move $13K from the 25th Gala Event proceeds into the Grants Working Capital Fund.  Motion passed unanimously by BoD.

Item #5:  VA Mountain Bike Alliance (Ernie/Steve)

IMBA organized chapters and unaffiliated mountain biking organizations including MORE is working as a forum to coordinate, share best practices, and creating a unified voice regarding MTB trials in VA.  VA MTB Alliance its own entity which Steve and Ernie will participate with along with other volunteers interested in advocacy.  It looks to be the beginning of a great information-sharing group with joint advocacy benefits.  No cost to MORE. Richmond, Roanoke, MORE, CAMBO, Lynchburg, Shenandoah and a couple of other clubs initially attended and the group is looking to involve other groups like Quantico and Prince William Co. trails.

 

Item # 6: MoCo Epic Update (Steve)

MORE is close to similar registered numbers at this time last year; we are 12 fewer than last year.  Email marketing is helping and MORE is currently delivering hard-mail marketing into the field.  Two potential beer sponsors:  Denizen and Smoketown brewery.  Denizen offered to donate two kegs and sell MORE additional kegs at wholesale price.  Denizen will provide a tap system for the day.  Steve will continue to reach-out to other breweries.  Action: BoD recommends reaching out to DC Brau, and in any case ensure there is enough can beer at the event given how high the demand is when all the riders return in the afternoon. (Greg and Steve to coordinate).  Working w/Whole Foods to supply some of the aid stations w/drinks and fresh fruits.  Action: Steve to ensure vendors know they have to supply their own refrigeration.

Bike route issue:  a routing issue in Kentlands—re-routing around an October Fest celebration already in place at Kentlands.

Committee update:  Steve needs to meet w/the groups and get the volunteers up and running:  Trails, marking/clearings, parking, course marshals, beer servers, etc.

Permitting is underway; scheduled to meet w/the parks at the end of this month.

 

Item #7: National Public Lands Day (Ernie)

National Public Lands Day is October 1st.  MORE does not yet have a coordination/outreach plan.  REI wants to be included and involved.  Jeff and Dave will coordinate and develop a plan.

 

Item #8: 25 for 25 Funding (Ernie)

The BoD needs to start advertising it.  Ernie will work with Martin to develop webpage and social media blitz in support of the $25 for 25 years fundraising campaign.

 

Item #9: Fundraising Effort Update (Ernie)

Action:  Board Members are asked to provide updates to the Fundraising Plan Steve drafted six months ago.  Action Item: all board members will report fundraising contacts at our next board meeting.

 

Item #10:  Winter Membership Meeting (Carlos)

Q:  Shall we reserve the Caulfield Center or look for another venue?  A:  YES—lock it in, but let’s also be on the lookout for another venue for next year, where riding is close-by, such as the facility at Fairland Regional Park near the Icehouse Pavilion.  Action: Carlos will look at options at Fairland regional Park. The Winter Membership Meeting will be held the day before Super Bowl in early February 2018 as in years past to maximize attendance.  Need to focus on the details for swag: Cannondale, Shimano, Trek, etc.  MORE is looking to recognize trail volunteers, members.  We will begin the silver spokes award process for nominations, voting and coordination of awards.

Q:  What about the summer member’s meeting location?  Action:  Carlos should also reserve the summer venue at the same location and do this within the next two weeks.

 

Item #11:  Communication Schedule & Fall Trailhead News (Rob)

Rob is reviewing all of MORE’s communication activities—Trailhead news will go out in the future (i.e. by the end of September, Quarter Three).  Need to Solicit articles & topics from BoD, staff, and MORE members.  Q:  When are MORE’s major events happening?  A:  They seem to be bunched up in late spring, summer, and fall.  What about getting a trail work calendar out at regular intervals?  Ernie:  three months ago we talked about assignments for all the BoD.  Action:  Ernie will follow-up on trial descriptions and reminders for BoD’s responsibilities for communications.

 

Item #12:  General Topics
Q:  When will elections be held for the vacant Board positions (President, Vice-President, Treasurer, and Operations)?  Late November/early December.  Strategy session will be held in early November (11/12).  Next month will most likely be Aaron’s last BoD meeting but will work remotely to support the BoD.  Fall Camping Trip in September is also on the calendar.

 

*The next MORE Board meeting with be September 11th at REI in MD, 7PM-9PM. 

 

July 2017 MORE BoD, Staff, and Member Activities for the August Report

 

 

President – Ernest Rodriguez

  • Membership
    • Work with Tom to send out reminder emails to lapsed and expiring members for renewal
    • Send out daily “Thank you” emails to renewing members
    • Attended DirtFest at Big Bear in WV as MORE
    • Attended MORE’s 25th anniversary gala
  • Advocacy
    • Attend and join newly formed “VA MTB Alliance” with Steve
    • Focus is on networking for sharing ideas, best practices and creating a strong state voice for advocacy
    • Attended meeting with Steve DonTigny and Ryan DeLaney with Congressman Don Beyer for MTB advocacy
    • Attended meeting with National Park Service with Steve DonTigny and volunteers for trails, reroutes and possible pump track
    • Working with NOVA Parks on selection and path forward with BROT sustainability work
  • Support
    • Participated on Gala committee planning
    • Sent out personal emails to members encouraging them to attend our fundraising gala
    • Processed and tracked gala ticket sales and donations
    • Processed Women’s Intermediate MTB Class registrations for Simona and Anne
    • Participated in IMBA’s Ride Center discussions and application for MoCo
    • Applied for grant from Keen shoes, “Keen Effect”
    • Created website and Facebook post
    • Trails committee, tool grant for Chris Garret to support building new trails in Carrol County

Executive Director – Steve DonTigny

  • Public Open House – Benjamin Banneker Park Project
  • Ft Dupont NPS meeting
  • Gala Committee calls
  • 25th Gala Event
  • Staff Calls
  • Capital Trails Coalition meeting
  • VA MTB Alliance weekend
  • Google drive and contacts database
  • OA planning calls
  • OA Meeting with Rep. Beyer
  • MoCo Epic:
  • marketing materials to VA shops, MD volunteers
  • Whole Foods meeting, contract
  • Beer sponsors
  • Final permitting
  • Aid Station letters and confirmations
  • BikeReg account and emails

 

  • MoCo 2017 Signups – 141 Riders / 191 with Volunteers – 2016 – 203 at same point.
    • The 25 Miler: 21
    • The Whole Foods 40M 66
    • The Shimano 55M 15
    • The Sandy Spring 75M 23
    • Sweeper/Course Demark 16

Vice President – Rob Lowe

  • Lead Wakefield Rides
  • Ad-hoc Wakefield and Accotink Trailwork/Trimming
  • Aug BOD Meeting Agenda and July Activities Report
  • Attended 25th Anniversary Gala
  • Communication Schedule Research

 

Treasurer – Aaron Richter

  • Prepared books and paid checks
  • Meet with CPA and finalized 2016 tax return and financial review
  • Attended 25 Gala
  • Attended MORE EF ride

 

Operations – Greg Dwyer

  • Gala Event participation and beer delivery
  • Secured small business donation for the Gala–Shine Massage of Riverdale, MD
  • Recruiting for upcoming BOD position(s)
  • Social media postings throughout the period

 

MD Trail Advocacy – Dave Magill

  • Developed and submitted IMBA Ride Center application for MoCo, obtained IMBA feedback, working on revised application
  • Drafted and submitted MORE maintenance agreement for the Pepco trail to MoCo Parks
  • Worked with Carlo Alfano on Rivers Edge RTP grant, trying to get SHA to accept our plan and execute the grant MOU, redrafted the application
  • Collected GPS data at Patuxent River for submission to DNR for permitting
  • Processed grant request from Chris Garrett for Chesapeake Church Trail with Trails Committee
  • Arranged delivery of more pervious pavers to SCSP
  • Led Schaeffer Farm trail workday
  • Helped organize Hashawha ride and communication between our liaison and parks dept

VA Advocacy – Jeff Niner

  • Met with NoVA Parks rep at their HQ to discuss status/way ahead for Mt Vernon Park
  • Pushed ticket sales/Attended 25th Anniversary Gala
  • Scheduled meeting w/ Mt Vernon Park Supervisor
  • Drafted Email to VA Trail Liaisons re Trail building workshop (9/9-10)
  • Distributed MORE promotional materials (stickers and hang tags) at FH parking lot on 8/5

 

Member Representative – Tom Howe

  • Working with Ernie to take over reminder emails to lapsed and expiring members for renewal
  • Working with Ernie to take over sending of the daily “Thank you” emails to renewing members
  • Working with Ernie to streamline / understand process of automatic email notifications for membership sign-ups
  • Attended MORE’s 25th anniversary gala

 

Activities Director – Carlos Alfaro

  • Assist with 25th Anniversary Gala
  • Attend 25th Anniversary Gala

 

 

Trail Boss – Jonathan Kidwell

  • Updated website and Track it Forward
  • Began distribution of tools to liaisons
  • Attended 25th anniversary gala

 

Ride Coordinator – Brad Hawk

  • Attended 25th Gala
  • Various social media (FB, Instagram, Twitter) postings

 

Fundraising Development – Jonah Myers

  • OA DMV planning call
  • OA DMV meeting with Rep. Beyer
  • Donations tracking
  • BOD recruiting

 

Historian and Website – Martin Fernandez

  • Web maintenance
  • Member communication; mostly forwarding answering queries from site/Facebook
  • Participated in Gala committee; gathered solicited imagery and put together anniversary video; reached out to old members for messages

 

Club Countdown

Since we are celebrating our 25th anniversary we thought it would be fun to dig through our archives and share some of the articles and news we published on MORE’s first printed newsletter, “Trailhead.” Over the next few weeks we’ll “Throw back Thursday” and share some of these with you. The “Club Countdown” below appeared in the January 1996 Issue. Love the list – although we do have some issues with the “Post-Ride Taco Bell Rush…”Back then there weren’t that many quality local breweries…

If you are not a member, or are in need of renewing, perhaps the list below will nudge you in the right direction – although a lot has changed since 1996, much remains the same, and the camraderie, characters, and local knowledge MORE offers, remains constant…


by Kieran Shea

Though it may not merit a press conference, this Spring will be my first anniversary as a member of MORE—a decision I do not regret in the slightest. For those who are new to the MORE experience, I want to share what I see as the top ten benefits (above and beyond the sweet shop discounts.) Go on enough rides and, in a short span of time, your list will probably look a lot like mine.

Urban Assault

Andy’s Urban Assault rides were legendary. Here’s a pic of Andy and Martin riding the Crystal City skywalks on the way to the Pentagon. This photo, along with several others, appeared in the June 1998 Issue of Mountain Bike Magazine.

10) Urban Assaults: If you haven’t taken the plunge on one of Andy C’s nocturnal urban assaults (more aptly titled ‘social reality rides’ or ‘rat patrols’) do yourself a favor. Buy a light system and go.

9) Free apprentice counsel from the type of people who say “Been there…let me show you:” Encouragement begets motivation begets learning begets mountain bike skill.

8) Exploratory (“Discovery”) Rides: Those gaps in the trees sighted on a MORE ride where someone says, “Hey…wonder where this leads to?” Sometimes a grand hike-a-bike detour. Sometimes an unruly slice of single-track that leaves you breathless.

7) Caravanning: There is immense joy in watching a river of bike racks flow down the open highway. Revel in the envy of passing motorists and hapless pedestrians.

6) Technical Advice/Help: This was the first reason why I checked out MORE—a member helped me change a flat after my tire levers snapped in the cold at Wakefield Park.

5) Running with the Pack (see Caravanning): At heart, aren’t we all dogs? And by God, when are dogs the happiest? When they’re running with the pack, of course.

4) Trail Maintenance: There is profound dignity in advancing the sport, serving as a public relations soldier, and in a job well done. Pass the waterbar, please.

3) Being Part of a Famished, Post-Ride Taco Bell Rush: Enough said.

2) Congeniality: You may not remember everyone’s name, but ironically there’s an odd kinship with strangers on MORE rides. Young or not so young, advanced or novice, the great equalizer is a keen interest in the sport.
And finally,

1) Stories and Characters: Oh the tales of the trail we tell—and those who tell them.


Sounds like a compelling argument to renew! –Ed.

May 2017 Board Meeting Minutes + April Activities Reports

Mid-Atlantic-Off Road Enthusiasts (MORE) Board Meeting

REI North Bethesda

April 8, 2017

7:00PM-9:00PM

Board Members Present

  1. Ernie Rodriguez, President
  2. Rob Lowe, Vice-President
  3. Greg Dwyer, Operations Director
  4. Jeff Niner, VA Advocacy Director
  5. Tom Howe, Membership Director
  6. Carlos Alfaro, Activities Director (via telephone)

MORE Staff, MORE Members, and Guests

  1. Steve Dontigny, MORE Executive Director
  2. Jonah Meyers, MORE Vice-Treasurer
  3. Jonathan Kidwell, Trail Boss
  4. Nate Fischer, prospective member
  5. Jon Posner, Maryland Interscholastic Mountain Biking (MTB)/National Interscholastic Cycling Association (NICA) & M.O.R.E. member
  6. Fred Powell, Maryland Interscholastic MTB/NICA
  7. Eric Crawford (via telephone)

Item #1: Informational Presentation by Maryland Interscholastic Mountain Biking (MTB) (Jon Posner and Fred Powell)

Maryland Interscholastic MTB is affiliated with the National Interscholastic Cycling Association (NICA) and has just initiated an effort to become a 501(c)(3) organization in Maryland. Goal is to set up youth/high school clubs, mountain bike races, and develop youth mountain biking in Maryland. There are established NICA “Project Leagues” in Pennsylvania and Virginia. Spring and fall racing seasons are being established. NICA is focused on mountain biking only. What is the MD affiliate organization looking at accomplishing? 1) developing core staff (leadership team); 2) submitting a winning bid with NICA; and 3) building a local/regional network. MTB teams can be regional or composite; don’t need to necessarily affiliate w/a school. How could Maryland MTB/NICA collaborate w/MORE going forward? MORE BoD invited Jon and Fred to come back with an “ask” of MORE. The ask may include request for social media and website advertisements for MD NICA, financial contribution, volunteer recruitment.

For more information see: https://www.facebook.com/HighSchoolMTBMaryland/

or http://www.nationalmtb.org

Item #2: Patapsco TrailFest (Eric Crawford via telephone)

Eric presented two proposals regarding discounting MORE memberships at Patapsco Trails Festival. (one proposal that discounted memberships asking MORE pay for the discount, the other concerned discounted MORE memberships with an outside organization or donor(s) funding the discount. The Board agreed to make a decision regarding Eric’s request NLT May 15th. The Board continued discussion and decided not to discount membership as it would set a precedent for discounting memberships at events and further assumes members paying full price are actually subsidizing discounted memberships for a select group. Also considered is IMBA requires full membership payment regardless.

Item #3: Membership Updates (Ernie)

Current membership level is at 1,416.

Item #4: VA Trails Update (Jeff Niner)

Annual Women’s Day at Accotinck was yesterday (May 7th). Approximately 95 women participated—a great turnout taking into account the cold, wet weather. A beginners and advanced skills clinic was held as well as a basic repair clinic. Spokes purchased food. Tom Howe promoted M.O.R.E. w/a short presentation. A technical/computer issue (MORE’s credit card reader) was the reason we had difficulty signing up new members (we’ll get that fixed before a future event happens). Perhaps hold a spring and fall Women’s Day event?

Trails/Workdays Update: Successful trail workdays at Fountainhead, Wakefield, and James Long Park (Martin F. led this work day)

495 Jumps and job-site toolboxes were discussed.

A further discussion regarding next steps for Mount Vernon Park is warranted among Ernie, Steve, Carlos, other interested individuals.

MD Trails Update (not inclusive as Dave Magill was absent)

Bacon Ridge: Greg Dwyer attended the recent “Introduction to Bacon Ridge Day” held on April 30th. In summary—it was awesome. The Bacon Ridge folks have done an outstanding job building trails, interfacing with the community, and keeping MORE members and the MORE Board informed and a part of the process.

Frederick Watershed: has held several workdays rerouting and doing trail maintenance.

Fairland: Austin Steo and his volunteers have held several trail workdays over the past six weeks. A new bridge was built and installed by M-NCPPC (Maryland National Capital parks and planning Commission) in February and volunteers have been busy re-routing and improving existing trail to incorporate the new bridge.

Patapsco: continues with the trail work series with amazing volunteer partners and bike shop sponsors for breakfast and lunch.

Item #5: MoCo Epic 2017 Update (Steve D)

Steve recently met w/the Epic planning team. Bids for rental services are going out soon, confirmed aid station sponsors, met w/Whole Foods (WF) reps to discuss WF as Vendor/Title sponsor, permitting is in process as is working on marketing pieces/image production for the event. Date is October 7/8 (Saturday/Sunday). Set-up will begin Friday (Oct 6th), teardown Monday (Oct. 9th). Registration is now live for riders, volunteer positions, etc. Marketing piece is important to get the word out. Meeting w/a potential volunteer coordinator. Also working with a potential trails coordinator to coordinate marking the various courses.

Item #6: Summer Festival Update (Carlos A. via phone)

Festival is coming up soon! A plan and specific milestones have been created to post on social media to build momentum for the event. Q: Could we use BikeReg to support the event so we have a better head-count and a possibility to obtain donations from members? Ernie: The summer festival has always been a free member benefit, a payback to members, so I recommend we not use BikeReg to raise funds or charge for the event. We need to keep it free and can easily build interest through our FB, MORE web page and Trailhead News. When using social media, make sure we’re noting that the Summer Festival is for MORE members and their guests and that it is not a public event. Our liability insurance covers member and guest, however public events would require additional insurance riders. Ernie: let’s make sure we engage w/Stephen Miller to cover safety issues.

Item #7: Summer Gala Update (Ernie/Carlos)

The organizing committee is meeting currently and will provide an update to the Board in the next week. We need to get started building excitement, opening ticket sales and encouraging sharing of picture and video files at: http://www.more-mtb.org/25-more-years

Item #8: Communication Plan with Read Ahead (Ernie)

Ernie: Shared the communication plan written by Martin Fernandez in 2014 ahead of the meeting for all to review. It is very detailed with suggested assignments for Board to share information with membership via Blog, social media and Trailhead news. Ernie Q: Could we create a time-line w/names regarding who posts what and when? A: (Greg): Yes. We will follow-up; there will be more to come on this item.

Item #9: Chapter Charter Changes from IMBA (Ernie)

Dave Magill and Kevin Adams have reviewed the new chapter charter. Propose Aaron Richter review as well. Need to understand how IMBA scores on their chapter “report card.” This is important as the new chapter charter requires MORE to complete a health of the organization survey, so it’s only fair to see the results for IMBA. Ernie will work with one of two board volunteers to develop and communicate a membership outreach and feedback plan to decide MORE’s position with or without IMBA.

Item #10: New IMBA Website and Update (Ernie)

What has IMBA ben up to lately? 1. Developing a new membership program that will replace CiviCRM; it’s easier to use, communications built into it. IMBA has listened to Chapters and reduced the proposed membership dues increase to $39 effective June 1, 2017. IMBA is working with chapters on the Spring Membership Drive sharing all membership revenue and will continue to do so. Effective June 1, membership revenue will be shared 50/50 between IMBA and MORE. Ernie, Steve, Ryan and Dave Kalt met with David Wiens to share MORE’s input and gain additional insight into IMBA’s chapter program. Luther Prost from IMBA’s Board of Directors was also present at the meeting and interacted with Ernie, Steve, Ryan and Dave.

On a related “member outreach” note, we have two, brand-new “easy ups” to promote MORE at future events (races, community events, REI-hosted events, etc.).

Item #11: General Updates

Tool surveys: (Jon Kidwell)

Ernie: Constant Contact subscription paid for one additional year

FB and Instagram Feeds have been renewed—thank you Martin F.!

*The next MORE Board meeting with be June 12th at REI in DC.

 

May 2107 Activity Reports

Ernest (Ernie) Rodriguez

  1. Worked with Steve DonTigny on final edits for Hang-Tags, ordered and delivered to Bikenetic, Spokes, QMTB, Martin Fernandez, Larry Cautilli, Phil VW, Mike Klasmeier, Eric Crawford, Todd Bauer, Jonah Meyers, Mark Zaragosa, Alex Bernard for Germantown Cycles, Carlos Alfaro for all Spokes stores, Performance at Tysons & Baileys, Bakers Dozen (Bikenetic), Big Wheel Bikes, Bike Lane
  2. Attended informational happy hour with Outdoor Alliance, David Wiens and Luther Prost
  3. Working with Martin on MORE’s “Where to Ride” design for our webpage
  4. Outdoor Alliance planning meetings with Jonah and Steve
  5. MoCo Epic planning meeting
  6. 25th Anniversary Gala planning meetings
  7. Trail work at Wakefield
  8. Applied for grants with Microsoft, REI and
  9. Secured 4 admission tickets for Henry Ford Museum for Gala
  10. Follow-up with United Way DoMORE24 and registration
  11. Send out communication plan to current Board Members
  12. Created multiple social media and MORE events on calendar
  13. Created Membership files for Lapsed and expiring membership and daily thank you emails for new or renewing members.
  14. meeting with Loudoun County volunteer and planning commissioner stakeholder for trail access in LoCo

Steve DonTigny:

  1. IMBA All Staff calls
  2. GoToWebinar – Exploring the Outdoors: Partners in Outdoor Spaces
  3. Lake Fairfax Pumptrack event discussion
  4. PHTA Board Meeting
  5. Quantico Epic materials
  6. OA DMV planning call
  7. Phoenix Bikes Makers’ Ball & 10th Birthday Bash
  8. Outdoor Alliance Happy Hour
  9. Capital Trails Coalition meeting
  10. Hang Tag distribution
  11. REI Grand Opening-Rockville -Friday and Saturday
  12. Board Ride w/Kevin A.
  13. Loudoun County Planning Commissioner meeting
  14. MORE Women’s Ride and Clinic support activities
  15. MoCo Epic Team meeting
  16. MoCo Epic event:
    1. -budgeting
    2. permitting
    3. Aid Station and Sponsors contact
    4. Rental confirmations
    5. flyer production

Carlos Alfaro:

MORE Women’s MTB Ride for May 7, 2107:

  1. Changed the Park Permit maximum capacity (also gained a new Mt Vernon Volunteer, Britta S, who is the FCPA Park Permit Manager)
  2. Got Simona a new Sponsor to the basic skills clinic (contacted and got approval from wicked wash racing, 3 ladies to perform clinic)
  3. Got Simona a new sponsor for the Lunch (contacted and got approval from Spokes etc. to pay for the Lunch)
  4. Got Simona 6 secret backup bikes for lady riders (from Spokes Etc. , 6 Specialized Demo Bikes)
  5. Got Spokes Etc. to send Women’s Day Email invite to 40k customers in local area)
  6. Planned to pick up and deliver skills park set and any additional gear from Germantown storage locker
  7. Planned to set up MORE Tent and HQ for event to support Simona.

 

MORE Summer Festival:

  1. Got Specialized to bring a Tent, 6 S-works bikes, 6 Spokes Etc. Spec Demo bikes
  2. Need to get new beer sponsor
  3. Created action plan to distribute social media for invitations
  4. Created Map for placement of activities
  5. Created schedule of events for the day
  6. Will request from board, “should we do a BikeReg like MORE’s Women’s MTB ride?” maybe 10$ donation
  7. Will request from board, how do we ask for potluck.

MORE 25th Anniversary Gala:

  1. Volunteered with Ernie and Greg to get booze sponsors and provide back before next meeting.
  2. Greg Dwyer scored a great with win with DC Brau.
  3. Supported Steve DonTigny with REI new store opening and community day
  4. Attended with Steve and talked to people on Friday 4/30 8am-12pm about who is MORE.
  5. REI was happy we were there! New store looks great for future meetings.

Mt Vernon Park Trails:

  1. Met with Dan Stork April 18th to ask about status, and his recommendation.
  2. Met with Liz Cranuaer April 24th at the Lake Accotink public meeting about Mt Vernon Status
  3. Helped edit FCPA Map April 26th
  4. Continued to Perform Trail Maintenance
  5. Worked with Jeff Niner to get info about history of park permits for construction

Dave Magill:

  1. Worked with Tom Newton to finalize bridge designs and to accelerate the wetlands and erosion control permit applications for Patuxent
  2. Surveyed/flagged several miles of trail along the Pepco right of way in Montgomery county with Pepco and DNR personnel
  3. Several conference calls with large stakeholder groups to advance the Pepco trail
  4. Participated in Facebook discussions regarding IMBA, the chapter program, and MORE
  5. Discussed various local issues on Carroll county trails with county stakeholders
  6. Encouraged liaisons to develop signage programs that could be funded through the General Trails Fund or RTP grants
  7. Attended MoCo Epic planning meeting

Jonah Meyers:

  1. OA DMV planning call and initial planning of a town hall event with Maryland legislators
  2. Patapsco trail work
  3. Donations tracking
  4. SHA RTP grants planning process conversations with stakeholders and development of RTP grants introduction materials
  5. Calls for RTP grants already awarded to MORE

Aaron Richter:

  1. Worked on books,
  2. Worked on taxes and financial reports
  3. Paid bills & VA state registration
  4. Rode with Todd from Sandy spring Bank

Greg Dwyer:

  1. Initiated web and communications plan review w/select BoD, staff, and members
  2. Participated as BoD rep at “Intro to Bacon Ridge Day”, April 30th.
  3. Updated FB page w/Bacon Ridge, Cosca, and Fairland trail work days
  4.  contacted DC Brau & finalized beer donation for July 25th Anniversary Gala

Jonathon Kidwell:

  1. Updated MORE website with upcoming trail work days
  2. Followed up with liaisons to collect waivers from trail workdays

Tom Howe:

  1. Compiled the copy for the Trailhead Newsletter
  2. Wakefield Trail Workday with 20+ volunteers yielded 100+ man hours of trail love
  3. BoD Ride with Kevin Adams
  4. Dropped off MORE Hang Tags at Spokes Etc Quaker Lane location (my LBS)
  5. Helping to support the MORE Women’s MTB Day at Lake Accotink Park

Rob Lowe:

  1. Working on April BOD Minutes. Eta mid-May.
  2. Trailwork at Wakefield April 29th, Assistant Crew Leader and May 7th, Storm Remediation Work
  3. Lead Wakefield Casual Rides 3 of 4 weeks in April and 1st week of May 

Jeff Niner:

  1. MORE Womens’ Day preps
  2. MORE Womens’ Day on-the-day work (set up/tear down, MORE desk, etc.)
  3. VA Trail Liaison general correspondence
  4. 495 Jumps requirements engagement/planning
  5. Mt Vernon Park local civic association engagement preps
  6. Drafted short fundraising article for Trailhead News

Brad Hawk (MORE Ride Coordinator):

  1. No Update for April 2017 – On Travel in Europe for Work.

 

 

March 2017 Board Meeting Minutes + February Activity Reports

Mid-Atlantic-Off Road Enthusiasts (MORE) Board Meeting

Held Via teleconference

March 13, 2017

7:00PM-9:00PM

Board Members Present

  1. Ernie Rodriguez, President
  2. Aaron Richter, Treasurer
  3. Greg Dwyer, Operations Director
  4. Dave Magill, MD Advocacy Director
  5. Jeff Niner, VA Advocacy Director
  6. Carlos Alfaro, Activities Director
  7. Tom Howe, Membership Director

MORE Staff, MORE Members, and Guests

  1. Steve Dontigny, MORE Executive Director
  2. Jonah Meyers, Vice-Treasurer
  3. Jonathan Kidwell, Trail Boss
  4. Martin Fernandez, MORE member and former Board member
  5. Mike Pellerin
  6. Karen Garnet

Item #1: MORE Insurance Overview

Meeting began with Mike Pellerin providing an update of MORE’s liability insurance coverage renewed on March 1, 2017.  MORE renewed at the same rate and same coverage for $14,200 plus and additional rider for the MoCo Epic, costing an additional $2,500.  MORE events are covered under MORE’s liability insurance as long as they are not open to the general public like the MoCo Epic which requires an additional insurance rider.  MORE is not covered for moving features and we need to be diligent in removing or alerting land managers to moving features.  Additional insured may be named on our liability insurance policy at no cost to MORE.  Additional insured are landowners who require indemnification from Memorandum of Understanding agreements.  Mike will research use of electronic waivers in DC, MD and VA.

Item #2: MD Advocacy Update (Dave Magill)

General Discussion: MORE will continue working with MD-Department of Natural Resources (DNR).  MD-DNR protects natural surface trails and establishes policies and procedures allowing access when no damage will result to trails.

  1. Brunswick Rivers Edge and Frederick Watershed: MOU’s have been signed for both RTP recipients; Brunswick Rivers Edge and Frederick Watershed.  Both Rivers Edge and Watershed are working through the NEPA process.  There is another project to sign the Frederick Watershed in the planning phase.
  2. Emmitsburg: Tim O’Donnell in his role of land manager is applying for a trail award to recognize Emmitsburg trails.
  3. Northwest Branch: future increase of trails based on recent land purchase by M-NCPPC/ Additional 500 acres purchased on northwest corner of 10-mile creek. Black Hills would be connected (partially) to Little Bennet. Connectivity will take time as negotiations with developers will take time.
  4. Patapsco: Nothing to report at this time.
  5. Rosaryville: Dave provided an update on Rosaryville meeting with MD- DNR. Previously, trail work and permission issues have been worked through the Rosaryville Conservation Trust.  Issues discussed included rebuilding the inter loop, future stream restoration projects, and possibility of winter closings.
  6. Bacon Ridge: Nothing to report at this time.
  7. Northwest Branch: Open with Shaun Punga and Tom Newton as co-liaisons.

Vote: Motion to transfer $10K of unrestricted general funds into MORE’s Working Capita Grant Fund (Patuxent, Frederick Watershed, and Brunswick). Motion was seconded (Dwyer), vote taken, and motion passed unanimously.

Vote: Motion to move half of the net proceeds ($10K) from 2016 MoCo event in MORE’s unrestricted funds section to MORE’s MoCo Reinvestment Fund. Motion was seconded (Dwyer), vote taken, and motion passed unanimously.

2017 MoCo Epic Event funds transfer (Dave):

Board and Steve Dontigny should be considering how funds would be reinvested in 2017. Steve: Going forward, it’s good to understand the split between spent funds and remaining funds. One idea is to spread the funds around to trail networks in the region.

Winter Liaison meeting (Dave):

All Board members invited. There will be a pre-ride before the meeting. Meeting will take place from 1-4 in Silver Spring. Martin suggested folks from Quantico and Richmond bike clubs attend (they are confirmed).

Item #3: VA Advocacy Update (Jeff Niner)

General Update: Taking time to understand the current issues of all VA trail liaisons. Have met with many of the VA liaisons, but still many more to interact with. A survey email and welcome email has been sent to all VA trail liaisons. All liaisons want MORE’s support with trail workdays and assistance with tools.

  1. Lake Fairfax: A meeting for the VA Trail Liaisons (TL) is in the works sometime after the March TL meeting on March 26th. The VA TL Meeting date and time is TBD.
  2. BROT: On 16 August, there will be a trail survey of the BROT.
  3. GW Forest: Current liaisons are looking to pass the torch. Tom is looking for a replacement, as current team is ready to pass the work on.   Approximately 350 miles of trails. Current liaisons are looking for someone to take over 11 miles of trails that are managed by the Forest Service.

Item #4: Financials (Aaron) *Covered at end of meeting

Looking to push for spring fundraising activities—push liaisons to get additional restricted donations to their specific parks.

Item #5: DC Advocacy Update (Steve Dontigny)

Ft. DuPont Park (FDP): MORE has been asked to lead a ride in the spring (April) for the Riverfest event. Current trail is largely a cinder-based trail. Rode different parts of the trail this past weekend to understand its current situation, to look at alternate routes, and to prepare FDP for the April Riverfest event.   Request to meet w/new park superintendent has been made this week; Steve will deliver MORE’s proposal to care for the trail system in FDP. There is no true single track in FDP. There is an individual who has offered to serve as FDP trail liaison. A big job ahead for MORE to clean, build, manage, and promote the trails in FDP. We have funds in the form of the REI grant ($15K) that need to be put to this project.

Item #5: Donor Development (Steve Dontigny)

Sent out donor contact sheet to each board member this morning; intent is to have each Board member contact individuals on their list. Dave Magill: Do we have a stock presentation about MORE to distribute via email to each potential donor? Steve: Yes, we can update what we created in 2016. Specifically, the “Who is MORE” presentation and the case for support document, though this needs updating. Dave: Need to also update the 10,000 hours of volunteers in our social media so that potential donors can see this. Also, interacting w/our local Chambers of Commerce is an excellent way to reach local businesses and others who support us.   Steve: a powerful argument to donors for funding MORE is that trails assist in keeping users healthy and active; this is a major issue in our current political conversation regarding the Affordable Care Act.

Action for Martin F.: MORE should have a “25 for 25” page on the website to show our metrics, our plan for 2017, and our supporters.  

Item #6: 25th Anniversary Gala (Karen)

Ernie: Updated the Board on current status and past actions. Board authorized an initial $5K to fund the event.

Karen: Committee has explored many options and approaches to the July event. The committee is still reviewing all of its options for venues, prices, numbers of attendees, etc. Venues are expensive. Looking to accommodate approximately 100 people. Committee is looking at an event in downtown Washington, DC. Date is an issue. Target date is July 29th (Saturday evening). $5K would not cover the event at venues we’re looking at. The Loft is where we’re currently looking (downtown, near metro center); we would not have to look at outside caterer at The Loft. Committee is looking at heavy appetizers instead of a sit-down dinner. Looking at a six-hour rental. Karen and the committee will keep the Board informed and updated.

Item #7: Grant Discussion and DMV Outdoor Alliance (Jonah Meyers)

Grant Discussion: Jonah proposed to take the discussion off-line and catch up w/Dave Magill directly.

DMV Outdoor Alliance: Ernie, Steve, Dave, and Jonah rode w/Outdoor Alliance staff in December. Goal was to discuss possibility of uniting outdoor enthusiasts (hikers, climbers, kayakers, horse-back riders, trail runners, etc.) in the DC metro area to see if collaborating on common goals made sense, specifically, focusing on parklands, interfacing w/elected officials, multi-type sport epic events in the region, etc. Ernie: I did not envision MORE contributing funds, but instead, I thought MORE could be a member of the alliance. We don’t want MORE involved in PAC activities. Jonah: The Alliance gets involved in advocacy and lobbying. We could be affiliated, but not financially support. Greg: the concept is appealing and I would ask that additional details be provided to the Board so we can reach a conclusion regarding partnering with the Outdoor Alliance.

Item #8: Summer Festival (Carlos)

Date is June 10th. It will be a family friendly event. We have the venue reserved thanks to Russ Adams. It’s located on the west side of Clopper Lake, in Nuthatch Pavilion. Elaine Hess will be assisting. Action: Need to get this advertised on the website and FB page. Confirmed that we have an alcohol permit. Could we get a demo bike vendor for the summer festival?: Carlos is working this. Looking at Trek and Specialized to demo bikes. Propose we gather swag from vendors now. Dave Magill: there are two activities at Clopper Lake for the family: boat/kayak rides and a frisbee golf course. There is an entry fee to get into the park—we need to let MORE members know this. Do we still pay if we ride in? No. A potluck is a good way to go as the pavilions have electricity and grills. We could have a BBQ competition. Carlos: does our insurance need an additional rider? Ernie: We do not need an additional insurance rider for members and guests of members. Countdown is 89 days away!

Item #9: Women’s Clinic (Steve Dontigny)

Sunday May 7th is next women’s clinic at Lake Accotink. Looking at 100+ women to participate. Steve needs assistance w/rider check-in, registration, and other planning/implementation activities.

Item #10: Website update (Greg)

Greg is behind on his action from the January 2107 Board meeting. Intent is to work w/Martin Fernandez and Jason Ashmore to consider alternatives to the current website. Martin and Jason built the MORE website, Jason is the system administrator and Martin is the content manager. Some initial questions for consideration are: 1) Can we host it somewhere less expensive? 2) Can we edit what is on the website? Editing the website CONTENT is the key goal now. We have 10-15 people with admin rights and each person has their own vision on how/why/when the MORE website should be updated. Jason is excellent at controlling website cost and will continue serve as system administrator. Martin will work to help train administrative users to add content to our site. Action: Rob, Tom, and Carlos, et. al will work together to review the website and provide suggestions for improvements to Greg D. who will present the suggestions, options, and proposed priorities for improving the MORE website during a future Board meeting.

How could we use GIS tracks to map MORE territory via a MORE member? Martin has agreed to update the MORE “Where to Ride” section with heat and actual trail maps.

Item #11: Trailhead News (Tom)

Request has been sent out for Trailhead News content: 25th Gala, MORE Summer Festival, etc. Seeking help to pull content together for the spring Trailhead News.

Item #12: Track it Forward (Jonathon)

Plan is to continue using this system for liaisons and tracking volunteer hours. Until we have something better, we’ll continue w/Track-it-Forward.

Item #13: Membership (Ernie)

MORE is currently at 1,489 members. “Chapter 2.0” from IMBA is still a work in process. Ernie has had several discussions w/IMBA management and believes IMBA is listening.

Item #14: “Club Ride” (Ernie)

MORE 25th Anniversary T-shirts will be available on the “Club Ride’s” website w/some of the proceeds of the $30 T-shirt price going to MORE. “Tees for Trails” promotion on the website.

*The next MORE Board meeting with be April 10th at REI in Tysons Corner.

February Activity Reports

Ernest (Ernie) Rodriguez

  1. Participate in Trails Committee meeting
  2. Survey of trail liaison needs for 2017 planning
  3. Monthly membership reminders to members and individual emails to renewing or joining members.
  4. Various teleconferences with IMBA; David Wiens, Bruce Alt, Antony Duncan
  5. Teleconference with trails committee and local leaders – update on IMBA chapter 2.0
  6. Grant invitation meeting with REI
  7. Grant applications with North Face and Patagonia
  8. Teleconference with UNSELF tracking program – IMBA’s FREE replacement for Track-it-Forward
  9. Teleconference with Outdoor Alliance, Access Fund, Outdoor Climbers to join advocacy forces
  10. Meeting with Boaters Association for participation in kids fishing contest with Steve Dontigny
  11. Work on locations for 2017 monthly board meetings

Steve Dontigny:

  1. Anacostia River Festival Kick-Off Meeting
  2. Dupont Call with M. Drajem
  3. PHTA Board Meeting-LoCo Trails discussion
  4. IMBA All Staff calls
  5. REI Co-op Grant Invitee Reception
  6. Capital Trails Coalition Monthly Meeting
  7. Trails Committee Call
  8. WABA Greg Mullings Call-DC Parks and Rec Bike Park proposals
  9. 4 Mile Run Working Group meeting
  10. MoCo Epic Budgeting and Permitting
  11. Development Master list building
  12. Grant writing and submission
  13. Beth Porter, NPS Outdoor Recreation Planner, discussions and strategy
  14. Dupont/ARF trail recon and repairs
  15. Women’s Clinic planning and permitting

Jeff Niner:

  1. Participated in Trails Committee meeting
  2. Sent Survey email out to Virginia MORE Trail Liaisons to determine trail liaison needs/priorities for 2017 planning
  3. Meeting with Wicked Wash Racing Team to encourage MORE membership/ volunteerism
  4. Teleconference with Trails Committee and local leaders – update on IMBA chapter 2.0 process.
  5. Ride/Meeting with GWNF Trail Liaisons to determine Lee District trail requirements
  6. Planning telecon with GWNF Trail Liaison
  7. Telecon with potential candidate for GNWF Trail Liaison replacement
  8. Discussion with Wakefield Trail Liaison (Tom Howe) re future skills park at Wakefield

Dave Magill:

  1. Reviewed 2017 RTP grant MOU’s, discussed with C. Alfano and D. Kalt, executed same on behalf of MORE
  2. Supported C. Alfano re NEPA review for the Brunswick Grant
  3. Organized meeting site and agenda for the Liaison’s meeting March 26
  4. Reviewed early draft 2017 MoCoEpic budget and plan with Steve D.
  5. Organized a Northwest Branch advocacy effort with five MORE members to support the newly opened trail
  6. Reviewed and supported MoCo Parks plans for an alternate trail connection from Black Hills to within two miles of Little Bennett
  7. Held informational call with expanded trails committee on changes at IMBA
  8. Held formal trails committee meeting – TC approved transferring $10k of the Grants Working Capital Fund to Patuxent for three permitting contracts
  9. Signed $10k of permitting contracts for the Patuxent project
  10. Helped resolve/document transfer of all remaining funds in the Patapsco Special Purpose Funds to Friends of PVSP.

Jonah Meyers:

  1. Attended/volunteered at Winter Party
  2. Fairland corridor clearing trail work day
  3. Teleconference with Outdoor Alliance, Access Fund, Outdoor Climbers to join advocacy forces
  4. Donations deposits and PayPal tracking
  5. Maryland RTP procedures call for Brunswick and Frederick 2017 grants
  6. Maryland RTP procurement for Patuxent 2015-6 grants

Aaron Richter:

  1. Winter party
  2. MOCO epic books
  3. Closed old credit cards
  4. Opened money market account
  5. Worked on closing 2016 books
  6. 2017 bookkeeping
  7. Filed MD and VA documents

Rob Lowe:

  1. Transition Meeting Attended Jan 2017
  2. Lead Rides (6) Regular, 1 weekend Ride
  3. Ad-hoc Puddle trail work at Wakefield
  4. Winter Party – Setup, Tear down, Clean-up
  5. Anniversary Party – Attended Calls, Reviews Materials, Searched for Locations
  6. 2x Executive Sessions with Ernie and Steve
  7. Outreach at Shops
  8. Team BikenetiCX Donation – $1500 Check (2017), + 2 Events in 2016 Raised near $800 Profits.

Greg Dwyer:

  1. Supported and attended the MORE Winter Meeting, posted meeting reminder on the MORE FB page.
  2.  Circulated to the Board for review, updated, and posted to the website (thanks Martin!) MORE’s Club Rules document, incorporating the new MD and VA/DC Trails Advocacy positions.
  3.  Met with owner of Shine Massage and Wellness of Riverdale, MD and received in-kind donation for future MORE event (Summer meeting recognition?).
  4.  Attended/participated in Fairland trail work day and posted two updates (before and after) to the MORE FB page regarding the workday.

Brad Hawk:

  1. Working on new system to track rides, ride leaders and sweeps in conjunction with posted rides on MORE calendar.
  2. Communication and support with Jo, Simona, Kathy and Anne for the MORE ladies Spring/Summer Event.
  3. Two trail workdays at Accotink clearing deadfall and closing rogue trails.
  4. Accotink stream clean up day. Removed garbage and debris.
  5. Posted Trail workdays, rides and events on Facebook page and MORE calendar.
  6. Winter Party / set-up

Jonathon Kidwell:

  1. Winter party
  2. Track it Forward data entry and close out for 2016
  3. Data entry and follow-ups for 2017 workdays
  4. Trails Committee call
  5. GWNF Ride with Ernie and Jeff

Tom Howe:

  1. Request for Trailhead Newsletter content
  2. Work with Ernie and Steve to understand CiviCRM
  3. Work with Ernie to help with monthly email reminders for renewals and thank you emails that are currently sent
  4. Complete any remaining transitioning from Jason Miller

 

Request for Expression of Interest – MoCo

Our friends at Montgomery National Capital Park and Planning Commission are seeking bids to provide Bike Rentals within Montgomery County Parks.

Please see attached document for details.

Submission deadline is February 13, 2017 at 11:00 AM.

 

Trails for Youth

TrailsforYouth.Org and Saris want to thank MORE members for their support. Every MORE member who signs up for the TYO newsletter in November will be automatically entered into a contest to win a Saris bike rack. Drawing will be November 30th and the winner will be announced on the TYO facebook page.  It’s a little something to say “Thanks for all you do for the trails and mountain bike advocacy!” Click here to enter http://eepurl.com/cmD4rf email julie@trailsforyouth.org with any questions.

EX2 Rendezvous

Thanks to Jim Harmon at EX2 Adventures, MoCo Epic was able to fence-off the beer garden, supply aid stations with water coolers and provide other amenities at no cost.

If you didn’t get to ride Schaffer during the MoCo Epic, join Jim at EX2 Rendezvous Saturday November 5th.

If you can’t race, then volunteer and help make it all happen!  Volunteers help with check-in, aid stations, course marshaling, timing, food, course sweeping and course demarking.  Shifts are usually 2-4 hrs and are available all day.  Volunteers receive free food, a cool race t-shirt, $15 off a future EX2 race or $5 off EX2 merchandise, and our sincere appreciation. Plus, volunteering at EX2 races is fun!

The flowy, fast, and fun trails at Schaeffer Farms offer twisty single-track, stream crossings, log ramps, several steep hills, and open farm field running/riding.  We will start with a half marathon and 10K in the morning (9am and 10:15am, respectively) followed by a cross country mountain bike race at 2pm in the afternoon.  Run, ride, or both – you choose!

Click here to view the course maps, elevation profiles, and GPS tracks.

Click here to view the current start list.

Register by 11:59pm on Wed, 11/2 to save money and guarantee your spot on the starting line.

MOCO Epic 2016 Recap

moco-1500x630

 

2016 MoCo Epic

The 7th edition of the MORE MoCo Epic continued to highlight new trails built with support from the event proceeds. “Going big in your backyard” has new meaning as we bumped up the mileage, again, in 2016.

Ten Mile Creek added over 6 new miles of MoCo Flow to the already impressive inventory of trail within Montgomery County. Riders on the 25, 55 & 75 mile courses were treated to this new trail that hugs the western shores around Little Seneca Lake. Riders on the 40 Mile course saw improvements to their route as well with several re-routes along the Muddy Branch trail to improve sustainability, and flow. These improvements, combined with reversing the course for the first time, gave riders a new look at this classic MORE event.

Hurricane Mathew brought enough rain to bump the Family Fun Day activities until Sunday, creating some logistical challenges. However, our team of incredible volunteers and sponsors rallied and seamlessly adapted to the combined format. Sunny skies and consistent wind made for incredible trail conditions that surprised many of the participants. The MoCo Team, however, knew we would be in for another amazing day.

What a day it was! The early morning clouds gave way to bluebird skies. Upon their return, riders settled in with friends and family to share their combined experiences. The Mothership had plenty of room as the majority of participants opted to soak in the rays while getting refreshments, playing at the bike park, having their picture taken, or simply enjoying the camaraderie of our cycling community.  

We hope to see you on October 7th & 8th, 2017, for the 8th edition of the MoCo Epic. We have some nice things cooking already.  As usual, we’ll be riding bikes ALL DAY LONG!

moco2016-2-xl

 


Photos:

We would like to sincerely thank all our event sponsors. Without your support, the MoCo Epic would not exist: Shimano, GU Energy Labs, Whole Foods Market MoCo, REI Co-Op, New Belgium Brewing, Fairfax Screen Printing, Sandy Spring Bank, Germantown Cycles,  Darius Mark State Farm Insurance, The Bike Lane, City Bikes, Bikenetic, Muddy Branch Alliance, Friends of Seneca Creek, Bike Doctor Frederick, PowHer Chiropractic, Village Settlements, EVO Cycle Works, Trails for Youth, Best Bike Rides DC, Duo Signage + Graphics, Knobby Tire Mapping,  EX2 Adventures, Trailwerks Cyclery, Bryce Bike Park, Dart Homes, Erik Scudder- IFP, Agrodolce, DJ Ramzy, 304 Biking, MC Services, ABC Imaging, Texas BBQ Factory, Fine Earth Landscaping, Gravity Soul,  The Bicycle Escape