March 2018 Board meeting minutes

Attendees

Ernest Rodriguez – President
Bob Caverly – Vice President
Dave Magill – MD Advocacy Director
Tom Howe – Membership Director
Jeff Niner – VA Advocacy Director
Steve DonTigny – Executive Director
Steve Harper – Communications Director

Not Present

Carlos Alfaro – Activities Director
Michael Hillstrom – Treasurer

Guests

Jonathan Kidwell – Trail Boss – Non-Voting
Rob Lowe – Assistant Ride Coordinator
Jon Posner – Maryland Interscholastic Cycling Association
Fred Powell – Maryland Interscholastic Cycling Association

Jon Pozner  – Fred Powell – NICA

  • New sponsors:  Kelly Benefits – Silver Level sponsor, Squirt Lube, Joe’s Bike Shop
  • Grant application – M&T Bank
  • Working with UMD – Public Health school
  • Leader’s summit this weekend from across Maryland
  • Request – $8000 for the first year.
    • For trailer, finish arch – MORE branding on both.  
    • On race days they would like to co-brand the Saturday rides as sMORE’s ride.  This would give MORE good visibility among new riders.
    • They would also push our messages on  Social media, e-mail and press releases.
    • They would encourage us to do member recruitment at our races/events.  

Ernie Rodriguez

  • Action – get monthly reports, cash flow and operating
  • Action – get restricted fund monthly balance
  • Fundraising – We should all be actively fundraising at every opportunity.  

Jeff Niner

  • got no response to letters that he sent out.

Dave Magill – $3,000 from Pepco – for liability insurance premium increase.  

  • Frederick team – going after large Maryland historical association grant.  
  • RTP for river’s edge grant was signed.  Must spend before getting reimbursed – can do partial.
  • Action – Steve – ask NICA fund raiser if she might be able to help us be more strategic.

Rob Lowe

  • has a line on a potential donor.

MD Trail reports

Dave Magill

  1. Brunswick – River’s Edge -Procurement should go in this month for 1 and half miles of trail
  2. Carlo used a portion of his special purpose funds to have Elevated Trail Designs to adjust the trail design
  3. MHA – Grant request – Watershed team submitted the request in late Feb
  4. Looking into to options to help Tim with Emmitsburg grants
  5. MoCo- close to opening a new park – Oak Ridge, conservation park – Damascus.  1-3 mile trail with technical features – Mountain bike focused.
  6. PePCO trail – remaining piece on DNR property.  DNR supported a proposal to eliminate a road section by building multi use trail along Seneca Creek west wide.  Ribbon Cutting is May 17th.
  7. Schaefer – MORE entered a contract with Elevated to reroute trail.  Should be done by the end of March. Four other reroutes in approval process – in Schaefer and SRT.  Total of 2.5 miles of additional trail. Getting rid of bad trail and adding really good trail. Using MoCo reinvestment funds
  8. Patapsco – kicked off fun series.  Good project to extend the ridge trail all the way to the parking lot.  
  9. Patuxent – south end.  We have been encouraged to hand build as many trails as possible and reasonable.  Could be up to 10 miles.
  10. Davel Powell – tremendous supporter of MORE and multi-use trails.  Actively supporting Patuxent, Schaeffer and opening Seneca Creek greenway to bikes.  
  11. Bacon Ridge – First Liaison training – very good experience.  Everyone including seasoned trail building experts learned something new.  
  12. Steve Harper reports that he will lead a ride in Severn Run on the five miles of recently  signed trails by July.
  13. Rosaryville – big bridge is gone.  Another one is gone. Bridges are a problem.  

VA Trail Reports

Jeff Niner

  1. New Liaison – Rob Molinas volunteered aas co-liaison for Fountainhead Regional Park.  
  2. Another person – Benji Jones.  Jeff has not yet met him is volunteering to help as trail liaison.
  3. Fairfax County Sports Tourism Committee – Ernie put together a white paper.  4 phase improvement – county seeking approval for $690K for beginner trail, pump track, retail and pavilion at Fountainhead.   
    1. Paul Gilbert – on Fairfax county sport tourism commission.
    2. Ernie explained comparables, Riverfest, MoCo, etc.  Was asked what can you do to get 2,000 people in a single event?  In the past a NOVA epic wasn’t possible – seems like conditions are changing for the better.
  4. June 23 Specialized, Trek demo day at Meadowood.  Spokes etc. sponsor. Trek trucks will be there.
  5. Discussion about chainsaws – land managers to decide policy and approval process for use if at all.
  6. Steve DonTigny –  Loudoun Co. Met with Parks/Recs/Open Spaces board.  Will present to them this month. Purcelville wants to develop some space.  
  7. Announcement – DC Government will spend 4 million developing Kingman Island at Anacostia waterfront – RFK stadium.  Sports field. Natural surface trails on Kingman Island. DCMTB crew leading the charge along with Gearing-Up, REI, MORE, Student Conservation Corp.  
    1. Potomac conservancy – land trust, own property.  Have volunteers who want to help with trails. Have land in Hancock MD.  Have millions of dollars worth of land.
    2. Youth bike coop – Sterling Stone director.  Underserved community. Teaching them to build trails.  Would like to send a couple of people to liaison training.
  8. Tom – Working with Julie Childers to open CCT trail from Brookfield pump track to CCT.   
  9. Rob – Bike doctor shed race 11/12 August to benefit Frederick Watershed trails.

Bob Caverly

  • Track it forward.  Costs a lot of money.  Pay for each e-mail user.  All registered users are costs.  Most people aren’t entering their own hours.  Phil VanWerkoven will clean up the database. They will figure out who is doing the logging. Pare down to the ones who do manage users.  Would like to have a system for e-mailing about workdays that doesn’t cost so much.

Tom Howe

  1. Spring Fling (attempt to reinvent the NOVA epic)  will be Saturday – April 28. Trails for Youth, Julie Childers – will do a ribbon cutting at Brookfield park.  Kathy Ridel is coordinating with the pool. Want to do a number of rides, including with members of the MORE board and others.  Pool is a mile and a half from the Brookfield pump track. Plan is to bring your own sides and shareable eats. MORE lead rides will go to Accotink and Wakefield.  Riders may choose self-guided rides to Laurel Hill or Lake Fairfax Park on their own.
  2. MoCo Epic – Registration live.  Same fee structure, same general routes.  Trail work discounts. Use bike reg. And constant comment to advertise the discount.
  3. Steve DonTigny. Making payments for permits and various vendors, park fees, etc.  
    1. Needs to meet with the team – more one on ones.  
    2. Working on list of aid station sponsors.  

Bob Caverly

  • Communication infrastructure.  Trying to get connected to Jason Ashmore and Martin Fernandez.  Need connection to the systems. Wants an IT inventory. Then wants to put together a comprehensive plan back-up plan for operational support.  

Steve Harper

  • Need to agree on a message.  Ernie/Dave – let’s start by updating “Who is More?”
  • Responses from his first foray into asking a small Facebook group in the Annapolis area – “what would you like from MORE?”
  • Teen Rides
  • Advanced Trails
  • MTB only uni-directional trail
  • Semi organized Epic rides – Saturday Rides
  • Kid/Family rides – east of MoCo
  • Bike Helmet Donations
  • Beginner Skills Clinics
  • All Weather Trails – Gravel
  • Friendly local rides (other than epics)
  • Organized overnight rides – Beginner bike packing.

Dave Magill

  • Who is MORE – one page.  Distribution. Tom should send it to members.  Bike shops should have copies.

Steve DonTigny

  • Where is MORE.  Map. Working on it.  

January 2018 Board meeting minutes

MORE January 2018 BoD’s Transition Meeting Minutes

January 7, 2018, 10:00AM-3:00PM

Offices of Competitive Power Ventures (Dave Magill) in Silver Spring, MD

In attendance

Tom Howe – Current Membership Director

Jeff Niner – Current VA Advocacy Director

Bob Caverly – Incoming Vice President

Dave Magill – Current MD Advocacy Director

Ernest Rodriguez – Outgoing/Incoming President

Steve DonTigny – Executive Director

Greg Dwyer – Outgoing Operations Director

Rob Lowe – Outgoing Vice President

Steve Harper – Incoming Communications Director

Guests

Jonathan Kidwell – Current Trail Boss – Non-Voting

Brad Hawk – Ride Program Coordinator – Non-Voting

BoD’s not present:

Carlos Alfaro – Current Activities Director

Aaron Richter – Outgoing Treasurer

Mike Hillstrom – Incoming Treasurer

 

Introductions: introductions and brief biography by each person in attendance

Positions and org chart  shared with the board.  Certain updates and corrections to the chart were discussed and a revised chart will be circulated by Ernie.  The Board will also work to define and finalize activities for the VP and Communications director.

Feedback from outgoing board members:

Rob – Get feedback at events, trail work days, the discovery series was a very positive addition

Greg – Board members are ambassadors for MORE – Hear, listen and represent MORE at all times.  The November 2107 strategic planning process was beneficial – continue that on an annual basis along with member input—Board should be working w/member input to move the organization forward.  While MORE is 100% a mountain bike club, we need to stay connected with other trail user groups—runners, equestrians, etc.  Organization will only thrive and grow if we work with others in the trail user community.  More legitimate if we speak with a bigger voice.

Ernie – need to make sure board members schedule meetings second Monday of the month from 7 to 9 PM and are present in person.  Continue to build inclusive community by reach out to members, riders and other trail users.  Listening to our community is vital, however does not mean we’re going to take action on every comment, we need to make sure we consider member needs and overall effect on mountain biking community.

Current Business

Dave Magill – Website – who will be responsible for operations of our website and functionality of the website including outages, performance, content and email distribution list?  How will this work going forward?

The discussion identified that there are two factors – systems and their functionality and content.  Steve Harper will work with a group to address content and how to communicate.  Bob Caverly will look into our technical challenges and report back to the board on what we need to do to ensure reliability.  Membership management is a huge workload and consideration should we separate from IMBA.  Action item: Bob to review MORE website functionality.

Treasurer Term – table the discussion about timeframe until we are able to further discuss with Michael Hillstrom.  Discussed possibly including other treasurer candidates as assistant treasurer as this arrangement has worked well in the past.  Board agreed.  Action item: Ernie to reach out to Mike prior to March BoD’s meeting.

Bike Shop Liaison Program:

General discussion Steve D, Brad, Tom and Steve H will work on defining and organizing this.

Some ideas:  Get bike shops in a room to discuss what they need from MORE.  Have board members talk to bike shop owners in their area.  Engage both Steve DonTigny and a volunteer to energize this effort.  Mike Klasmeier offered to host a ride and meeting with MORE board members to get conversations started regionally.  Action item: Steve DonTigny to work with Matt Lavine on Bike Shop Liaison Program.

Financial – Dave Magill

Dave worked on the budget with Aaron and Ernie.  Dave presented the 2018 budget in absence of Aaron.  Presentation included revenue, expenses, individual (Most Accountable Person) line items, restricted funds and overall bottom line for 2018.  Roughly half of our funds in the bank are in restricted funds for individual trail projects.  We also discussed recurring revenue and one-time expenses such as the 25th anniversary gala.  Restricted fund balances are roughly off by about $18,000 which came in at the end of the year which will be included in subsequent statements.  We remain financially stable with about $250k bank balance split between operations and restricted funds.  A major discussion point is salary for MORE’s executive director.  We recognize the positive impact having an executive director is having on our success over the past four plus years.  We currently have a SFF grant in place to cover any shortfall in salary due to membership revenue share and monthly expense.  The IMBA partial funding ended January 1, 2018 and there are some remaining funds left on the SFF grant, but not enough to cover all of 2018.  Since our executive director is also the MoCo Epic event director, the 2018 budget contemplates that executive director compensation in 2018 will be split roughly equally between the SFF grant, MoCo Epic proceeds, and general MORE revenues.  MORE modified our Chapter Charter agreement with IMBA two years ago in which MORE is completely responsible for funding the executive director starting in 2018.  A major concern is that MORE may become an employer and all the administrative requirements this brings about.  Who will do the work?  We have currently have sufficient funding for the position, however we do want to make sure we retain remaining grant funds.  Action item: Ernie will work on an accounting of grant determine what remains to cover executive director funding, as well as confirming IMBA will continue to be the employer of record for our executive director.

Budget line item discussion included:

Tools and other trail costs should go through the appropriate funding mechanisms – this will be covered during upcoming regional trail liaison training sessions.  Action item: Dave, Jeff and Johnathan will incorporate tool purchase process in liaison training sessions. Trail boss can authorize some things, but others should be funded in the appropriate channel.  Trail liaisons may apply for grants from the General Trail Fund though their MAP by completing a “General Trail Fund Application” located on the MORE website under About and Documents.

The Frederick watershed team is currently working a fundraising campaign and doing well.

We should make sure that people understand how much member money goes into trails or to compensate MORE’s executive director to push things forward.  No beer money – that’s donated.

Liaisons should know money is available and one of MORE’s major functions is to make it easier to get money into the hands of those building and maintaining bike trails.

There is a “most accountable person” program that ensures there are two person authorizations for all expenses.  Internal controls are important.

MORE’s 2018 Budget was approved in December to ease transition for incoming board members.

Budget can be amended if a need arises during the year.

Trail Boss – Jonathan Kidwell

Continues to coordinate and post trail work days on the MORE calendar.  Liaisons are encouraged to cross post trail work days to individual Facebook and other social media.

The 2018 trail tread waiver has been updated and sent to trail liaisons for ad hoc work with permission of the land manager.  Trail tread is designed for those who are likely to work on their own – Liaisons and senior trail workers.

Workday waiver – every volunteer is required to sign a waiver for each workday per our liability insurance requirements.  The Land Manager waivers in MD and VA are not the same as a MORE waiver and may not be substituted for a MORE waiver.  Waiver must be sent to trailboss@more-mtb.org for centralized filing by either scanning or taking a picture.  Also, remember the trail work is not complete until hours are reported in Track-it-Forward.  Track-it-Forward is our tracking mechanism for reporting hours worked and rides lead internally and to our stakeholders including land managers, grantors and general communications.

Board members, please log the time you spend with the board and volunteering by Jan. 15th as we have asked our liaisons to do.

We will be conducting a tools survey with our liaisons again this year.  Depending on how long it takes to complete, we’d like to integrate the survey results with our Winter Membership Meeting awards.

We had some discussion about the value of our calendar on our website.  Liaisons are encouraged to use as many mediums as possible to advertise trail work days, rides, events and social gathering.  The MORE website and calendar are great repositories for documents, marketing and informational information for members, visitors, stakeholders, land managers, grantors and partners.

Discussion – All

Ernie commented to all board members, please ask for help if you need it in supporting each other and our great volunteer base.  No one should feel like they have to do everything by themselves, ask for help finding volunteers or with completion of assignments.

Communications—Steve Harper & Greg Dwyer

Website and External/Internal Communications Discussion- how do we manage the website and our social media platforms?  What’s it’s value?  What do members want?  How do they use it?  Archive, Legal, Donations?  Yes, website is important as a repository of information, ride calendar, member and stakeholder views.  Most if not all information required for grant applications is available on MORE’s website.

Steve Harper, Steve DonTigny, Bob, Brad, Ernie and Martin will be the committee to address technology and content management/messaging.  Martin has already created a communication plan we all need to review and engage with.  Keep in mind we need to be customer centric.

We need to coordinate communications assignments for and from the board.

The MORE calendar, Meetup and Facebook are used to advertise rides.  Discussion about tools to automate or integrate various media.  Action item: Steve Harper and Bob Caverly will look into available tools.

Martin Fernandez’s contributions with Throwback Thursdays acknowledged as popular communication technique—it has assisted in educating newer, younger members about the early days of MORE.

Trails Committee – Dave Magill

MORE has a trails committee designed to provide guidance and support to trail liaisons.  The committee is composed of both Advocacy directors, Dave, Jeff along with Steve DonTigny, Ernie, Todd Bauer, Eric Crawford, Jonathan and Larry Cautilli.  Trail liaisons may apply for General Trail Fund grants of any size. There is currently $18k in this fund that is unallocated.  The form is on the MORE website under “about” and “documents”.  The Trail Building Funds Policy is also available on the MORE website.  Please note MORE BoD approval is required for contracts in excess of $10,000 or more.  Liaisons can use their restricted funds however they chose in support of their trail system; however  MORE does use a checks and balances approach by requiring approval by the Most Accountable Person before making payment from a restricted fund.  Liaisons know to route payment request through their MAP.

Membership – Tom Howe

Workload consist of monthly emails to lapsed/expired and expiring members.  The listing is obtained from IMBA’s CiVi CRM.

New and renewing members receive welcome emails from both IMBA and MORE based on joining or renewal.  IMBA’s email connects new or renewing members with MORE, advertises value of mountain biking community and discount programs.  The MORE email welcomes joining or renewing members to our community, points them to rides/activities on our webpage, thanks them for enabling “Riding Bikes and Building Trails” in a social environment.

Discussion about how to renew or join included links to https://win.imba.com/join?chapter=200383 and optionally https://win.imba.com/join?chapter=Mid-Atlantic+Off-Road+Enthusiasts+(MORE).

We are currently trying to send anyone who donates $250 or more a pair of MORE socks and while they last anyone who donates more than $1,500 a MORE branded t-shirt in addition to the pair of socks.

MD Advocacy – Dave Magill

Frederick Watershed – downhill trail near Hamburg road being surveyed/flagged by the liaison team.  The Frederick team is hoping to raise between $30-40,000 for cross country and downhill trails in addition to the $30,000 RTP grant.  The final trail plan has yet to be approved by all parties.  City of Frederick owns the land and MD DNR manages the property.

Patapsco  – 3 or 4 miles of trails this year.  The Patapsco crew continues to set an example for the rest of MORE to follow in building community and garnering support for trail building and events.

Bacon Ridge – Phase 3 will complete 11 miles of trail.  Mike Klasmeier is doing a great job with volunteer recruitment, community building and trail building.

Severn Run – 5-6 miles existing, but not yet marked or ridden.  2,000 acres with lots of promise.  These are exciting opportunities for newly appointed liaison Steve Harper, who expects to open the existing trails this spring.

River’s edge – planned to become a race venue for NICA.  RTP MOU should be signed next week.  We will have to meet Federal Acquisition Regulations to be reimbursed for expenses.

Fairland – a large new skills park in process.  Planking machine to make wooden features.  Bermed trails, skinnys, Trails Conservancy (Austin Steo), PG and MoCo County, MORE working together.

Schaeffer Farms, Seneca Creek – Bob and Dave met with the land manager  – $10+k in planned improvements and fixes.  Positive news – Seneca greenway trail is currently hiker only.  MORE and land manager are discussing possibly changing certain sections to include maintenance and access by MORE.

Pepco trail (to connect Shaffer/MoCo Epic start location and Muddy Branch.  Five miles of new trails along the Pepco power lines)- as soon as it’s warm.  County building it – MORE will maintain.  Wetlands permits next year probably.

VA advocacy – Jeff Niner

Mt. Vernon park – permission to ride there.  Safety maintenance permitted, but local neighbors have done work already.  Everybody is positive about the trails in Mount Vernon Park.  We are currently waiting for a modification to the master plan to allow mountain bikes on Mount Vernon trails.

Paul Springs  – possible trails, but lots of local (Not In My Backyard) opposition

Bull-Run-to-Occoquan Trail (BROT) – positive response, however lots of work to be done.  Comprehensive trail appraisal due January 15, 2018 to identify additional trail needs.  MORE is in need a liaison for BROT.

All other parks report normal activity.

DC Advocacy – Steve DonTigny

Fort Dupont – No new trail work on the horizon- just clean it up and build community.  They do have scheduled rides and are working with NPS on additional MTB facilities/opportunities.

Rock Creek Park – We need to reach out to Joe Frisch and Joel Gwadz to an update of current advocacy.

Loudon County – Steve D.  engaged leaders of the ride community.  Will meet with Parks and Recs this coming week.  Restoration of the evergreen mills area under discussion.

Purceville – Jay Peletier is the new trail liaison and working to engage community, MORE and IMBA in establishing trails in the Purceville Watershed.  This could be the new Frederick.

Ride leader – Brad Hawk

Discovery rides back on for 2018.

Q:  Schedule a year ahead?  Or do it ad-hoc?

A: plan a year internally but put it out on a quarterly basis.  Monthly schedule tabled for next BoD’s meeting.  Action item: each board member will sign-up to lead a weekend ride.

Committee:  Steve DonTigny, Bob Caverly, Brad Hawk, Steve Harper  to plan rides and expand the MORE ride program especially on weekends.  It is a very important part of our mission so we should do it better.

Events – Ernie reporting for Carlos

Winter membership meeting – Coming up February 3rd at Gwendolyn Coffield Recreation Center, same location as last year.  Voting complete on awards and Carlos will work on awards.

“NOVA Mini Epic” – Place holder April 28 or 29 at public swimming pool between Wakefield and Accotink.  Plans are to lead rides through Wakefield and/or Accotink or optionally let riders  make their own epic.  Need to finalize the name for this event.  Discussion centered on removing “epic” from the name.

Summer picnic – will be at Seneca Creek State Park like last year, June 2, more to follow.

Fall camping trip – looking forward to another fantastic event this year

MOCO Epic 2018– looking for another fantastic year

Strategic Planning – All

Question, did we decide to invite other trail users to join MORE?  No, we want to stay mountain bike focused.  We would love to have other groups donate time, energy and funds to our trails and we’ll definitely work closely with other user groups to advocate for and expand trails.

IMBA Local – All

Ernie sent out the new IMBA Local presentation with meeting read-a-heads.

High level bullets are:

Organizations select level of support and affiliation; Region, Chapter, Affiliate, Supported Organization

All revenue comes to local organization

All services become al-a-cart, paying only what you need

Discount for Regional affiliation, cost goes to $12 per member processing instead of $15

MORE would need to associate with 5 additional organizations like Richmond MORE to become a region.  A key incentive to regionalize is member fulfillment price drop from $15 per person to $12.  We are already doing most of the other requirements to become a region like networking and trail building.  New requirements would be to officially unite as a region, meet quarterly, report activity to IMBA including feedback.  Discussion included questions about current contract and clauses.  Specifically, what are the abandonment clauses from either MORE or IMBA.  Due to time constraints, we decided to table discussion to allow time to examine contract and the new MOU.

MORE working to execute the new IMBA Local MOU covering member services and employment of executive director.  The MOU can be terminated by MORE on short notice.  The Board will consider longer term options and relationship with IMBA during the course of 2018 and with member survey data and consultation.

December 2017 Board Meeting Minutes + November Activity Reports

Mid-Atlantic Off-Road Enthusiasts (MORE) Board Meeting

Wunder Garden, Washington DC

December 11, 2017

7:00PM-9:18PM

Board Members Present

  1. Ernie Rodriguez, President
  2. Rob Lowe, Vice-President
  3. Greg Dwyer, Operations Director
  4. Carlos Alfaro, Activities Director
  5. Dave Magill, MD Advocacy Director

MORE Staff, MORE Members, and Guests

  1. Steve DonTigny, MORE Executive Director
  2. Jonah Meyers, Assistant Treasurer
  3. Ryan Delaney, member
  4. Steve Harper, Trail Liaison
  5. Austin Steo, Trail Liaison

 

Item #1: VA Trails Update (all)

Loudon County Trails (Steve):  Evergreen Mills Park.  Surrounds the county landfill.  Adjacent to additional parkland the county wants to see developed.  An opportunity for MORE to build trails and show the type of work we can do.

Mount Vernon (Carlos):  The County is sponsoring a “walk the park” project this upcoming Friday, December 8th (Carlos will attend).  There is an opportunity for MORE to advocate and promote our work there since the trails were built and maintained by MORE.

Fountainhead (Ernie):  Some internal confusion within MORE regarding changes to Fountainhead trails.  This reroute was conducted as an official trail work day with input from the trail liaison.  MORE supports trail liaisons, work days and sustainable trails.  Additional training is needed for liaisons and staff so we can provide quality, sustainable products.  MORE can do a better job educating and communicating trail reroutes and this should help to avoid the confusion we recently faced with Fountainhead.

ActionJeff and Dave to produce input for trails liaison meeting.  Eric, Mike and Joe Whitehair ready to conduct work-days training session. 

Item #2: MD Trails Update (Dave)

Bacon Ridge:  Mike K. working on Phase III, which could be an additional eight miles beyond the current six miles of trail.

Severn Run–a MD Department of Natural Resources (DNR) Park: Worked w/Steve Harper, new liaison.  Approximately 5-7 miles of existing trails that could be connected w/no road.  Steve is working on developing a signage program, organized rides, workdays, and requests to DNR for re-routes and trail additions.  Focus on a beginner-friendly trails system.

RTP Grants Status:  MD State Highway Administration (SHA) is being audited by the Federal Government/US Dept. of Transportation. MORE is having difficulty and slowdowns in getting our RTP grants approved and finalized by MD SHA.

Ryan Delaney.: Same issues w/grants on the VA side.  VA is retroactively applying constraints to the grants process.  There may not be a CY18 grants process in VA.

Austin Steo: The Recreational Trail Program (RTP) is a federally funded program administered by individual states. Maryland’s current slowdown in administering the program results from an internal review of how to more accurately follow the federal guidelines, which seem more tailored to much larger projects than the rather small awards typically awarded to Maryland recipients.

Brunswick:  selected by NICA as a future race venue. MD SHA has yet to sign the 2016 $30K grant MOU to allow procurement to begin for the Brunswick trail expansion.

MoCo: Dave met w/Dan Hudson to discuss improvements to Seneca Greenway trail to potentially allow mountain bikes on the section next to Game Preserve Road.  Also looking at improvements to Schaeffer Farms trails.

Item #3 Elections Update (Rob, reading message from Brad Hawk)

Voting will open Wednesday, Dec 13th and close on December 24th.  Finalizing the candidates this evening.

New Board members will be the announced Friday 29 December.

Item #4:  Board Transition Meeting (Ernie)

Meeting will take place in Silver Spring, MD on Sunday, January 7th from 10AM-4PM.  Dave Magill will host at his office.  New and current board members will attend and staff is encouraged to attend.  All MORE Board meetings, including transition meetings, are always open to members.

Item # 5: Winter Membership Meeting (Carlos)

Meeting is February 3rd, 6PM-9PM in Silver Spring at the Gwendolyn Coffield Recreation Facility (same location as last year).  Awards—will we give a Scott Scudamore award this year? For the Scudamore award, we need to have serious justification.  The Board votes on the awards for the Winter Membership meeting. Action: Carlos will work on actual awards, categories, and will work w/the Board to finalize by December 25th. Also, Carlos will inform the Board at the Transition Meeting the categories and whom the awards will go to.  The challenge and ultimate vision is to move award voting from the Board to the membership.  Board votes b/c so few members actually vote for award categories and individuals. Potluck format.  Volunteers for set-up and clean-up.  Two hours for set-up (4PM), need to be out by 11PM.  Action:  Board to vote before December 25th.

Item #6: Action Items From November 2017 Strategic Retreat (All)

Board reviewed the action items from the November retreat.

 

Membership

  1. Jeff Niner and Dave Magill will work w/their respective trail liaisons to discuss improved signage for our trails.Ryan Delaney will work w/MTB Project to get more synced-up on improving signage.  IN PROCESS
  2. Tom will continue reaching out to new members w/specific events and will work w/in current MORE membership to identify individuals willing to assist him to organize happy hours, rides, meet-ups, work days, clinics, etc. for new members.  IN PROCESS
  3. Ernie, Rob, and Jonah will work on a survey for membership. Membership survey: could we do a focus group or have trail liaisons interview/connect w/individual members?  COMPLETE:  Survey will be sent out to membership in 2nd/3rd week of January.
  4. Ryan and Carlos will reach out to the gravity community to organize an event sponsored by MORE in 2018.IN PROCESS
  5. Can we get someone to assist Martin w/the Archivist/Historian function?  IN PROCESS

MORE’S Organization Structure

  1. Greg will work w/the Board to develop specific duties for the new Board “Director of Communications” position to replace the current “Operations Director.”  GREG WILL UPDATE THE OPERATIONS DIRECTOR POSITION DESCRIPTION ON MORE’S WEB PAGE.

Web, Email, and Other IT services used by MORE (Constant Contact, Track it Forward, Website, etc.)

  1. Should we put out a position description for an intern?  Specifically, to get more of our trails into MTB project and also develop a business model.  Jonah will lead with support from Ernie and Dave. IN PROCESS

MoCo 2017 Debrief and Plans for 2018 MoCo

  1. Steve will meet w/the MoCo Committee week of 18 December to discuss 2017 epic and plan for 2018 epic. IN PROCESS.

MORE Communication

  1. Rob, Greg, and Tom have action to push out next Trail Head news by Thanksgiving.  Rob will assign tasks to Board and staff via email for next Trail News.  BEHIND SCHEDULE.  BOARD AGREED TO PUSH NEXT TRAIL NEWS TO Q1 OF 2018. 

Community Building

  1. Trails Liaison Guide. Motion passed to re-circulate it to liaisons, Board members, staff, and members. Dave, Jeff, and Jonathan to email Trails Liaison Guide before 7 January 2018 Board meeting.

MORE’S Ride Program(s)

  1. Carlos and other Board members should be directing emails to Family Ride Program Coordinator and specific trail liaisons to lead rides. Focus is now on 2018 rides.  Looking to have one MORE Discovery Ride per month starting in spring until late fall 2018.  IN PROCESS

Fundraising and Sponsorship (Jonah)

  1. Jonathan to explore ways to reach-back to corporations for donations and sponsorships when they reach out to MORE for volunteer work days and projects. IN PROCESS

Miscellaneous Actions

  1. MORE’S Spring Ride event—last week of April 28/29, 2018.   Wakefield, Accotink, and possibly Lake Fairfax ride: Adults, kids, groups, etc.  It will be a four to five-hour event modeled on MORE’s Summer Meeting ride.  Carlos to work on organizing this event. IN PROCESS
  2. New Communications Director will also be responsible for following up/tracking action items and will report to the Board during the monthly Board meeting. IN PROCESS
  3. Social Media: Greg, with input from the Board and MORE staff, will draft a social media policy for review by the board for the December Board meeting.  IN PROCESS
  4. Government Relations:Continue the OA model that Jonah and Ryan have established.  Continue working w/the VA mountain bike alliance. Dave Magill will reach-out to MD clubs to gauge interest in forming regional group to reduce membership processing fees and enable regional support model proposed with IMBA’s new chapter program.  Dave Magill, Jeff, Jonah, and Ryan D. will work together on leading MORE’s government relations work.  IN PROCESS   
  5. Strategic Partnerships: Action:  Dave Magill, Jeff Niner, and Steve Harper to organize a survey to liaisons before the spring 2018 trail liaisons meeting.

Item #7: (Budget)

Board will finalize MoCo reinvestment figures by end of December.  Action:  Dave will circulate final numbers by December 15 and request vote from Board by Monday 18 December.

Item #8: IMBA Wilderness Position–Sustainable Trails Coalition (Ernie)

A lot of discussion on this topic among members and Board.  MORE’s geographic footprint does not cover “Wilderness” areas in our jurisdiction; they are in PA and Shenandoah, VA.  It was the sense of the Board that IMBA’s message was not at all effectively communicated to members and member organizations.  Ernie has been contacted by several IMBA chapters and is listening to MORE member comments.  The Board agreed to further discuss if a formal response is warranted to IMBA and what form that response will take in addition to some type of outreach to MORE members who have shown concern w/IMBA’s position.

Item #9:  Miscellaneous Business/Issues

Austin Steo asked how to make the MORE website the hub for mountain bike information in the MD/VA/DC area? Role of the MORE site and social media to be addressed in our communication strategy and actions.

*The next MORE Board meeting will be held January 7, 2018 from 10AM-4PM in Silver Spring, MD.    

November 2017 Activities for the December Report

President – Ernest Rodriguez

  1. Attended Land Manager recognition event for Frederick Watershed Trail Liaisons and Team
  2. Purchased MORE flags and EZ-up frame and cover
  3. Completed REI grant status report – Due December 2017
  4. Worked with Dave Magill on IMBA Ride Center application and visit
  5. Provided funding reports to Bacon Ridge and Patuxent Dig-In teams
  6. Social media communications; elections, Running on trails, Fountainhead, Wilderness
  7. Worked on membership survey – ready to send out upon approval by BoD’s
  8. Submitted application and fees for 2018 Combined Federal Campaign (CFC) funding for MORE
  9. Completed and distributed Silver Spoke award category survey to BoD, ED, Ride Coordinator, Trail Boss and Assistant Treasurer
  10. Created Emmitsburg donation page
  11. Worked with Martin on new trails mapping interface for trail information/descriptions/downloadable maps
  12. Collaborative work with Fairfax County Park Foundation –
  13. Collaborative work with Cub Run Stream Valley volunteer group – advertise for FCPA volunteer position
  14. Set-up trail walk through with FCPA at Mount Vernon Park from 10 – 12 December 15

Executive Director – Steve DonTigny

  1. Transform I 66 Public Meeting
  2. Loudoun County PROS meeting with Mark Novak
  3. CTC Trails Symposium
  4. IMBA All Staff calls
  5. Evergreen Mills Park Trails assessment walk thru
  6. MTB LoCo meeting, Erik S and Phil Rohrer
  7. PWC Meeting with Supervisor Lawson-Rollins Ford Park public meeting
  8. Webinars
  9. -MTB eBike Land Manager’s Handbook
  10. -Build a Sustainable trail that lasts 100yrs
  11. Bikenetic CX event
  12. PHTA calls
  13. Web/FB communications, updates, Events/Calendar postings
  14. Gtown shed re-stocking

Vice President – Rob Lowe

No input provided

Treasurer – Aaron Richter

  1. November bookkeeping

Operations – Greg Dwyer

  1. Various Social media postings throughout the month
  2. Attended November MORE Board Retreat
  3. Drafted and posted November Board meeting minutes and Strategic Planning minutes to webpage and FB page.
  4. Drafted Communications Director duties and cleared w/Board
  5. New Board recruitment emails

MD Trail Advocacy – Dave Magill

  1. Met with Steve Harper to review the trails at Severn Run, help develop action plan to upgrade and promote them
  2. Working to roll out trail building training sessions in 2018 led by liaisons
  3. Fundraising emails for IMBA Dig In campaign for Patuxent
  4. Helped organize Cabin John Discovery ride (cancelled due to snow and wet trails)
  5. Negotiating/marking up trail maintenance agreement for the Pepco trail with MoCo Parks
  6. Field review with Dan Hudson of Schaeffer and Seneca Greenway Clopper to 355 for possible professional upgrades
  7. Frederick watershed trail work, and attended City of Frederick lunch to recognize and award the MORE watershed liaison team

VA Advocacy – Jeff Niner

No input provided

Activities Director – Carlos Alfaro

No input provided

Member Representative – Tom Howe

  1. Membership emails and outreach
    1. December email reminder to renew for lapsed and expired members
    2. Thank you emails to each renewing and new member
    3. Working with Ernie to clean-up the membership rolls
    4. NOTE: I’ve discovered that I can email from our Office 365 Outlook Online account up to 500 recipients per email
      1. This makes it much easier to send out the reminder to renew for lapsed and expired memberships
      2. More details on the limits may be found here: https://technet.microsoft.com/en-us/library/exchange-online-limits.aspx#RecipientLimits
  • This should not replace our other methods of communication (e.g. Constant Contact or Sending from CiviCRM)
  1. New Member Outreach
    1. Working on a plan to solicit help from our different regions
    2. Ideas include
      1. Happy Hour and New Member Rides rotated across our different regions
      2. Piggy back on existing rides and events
    3. November BoD Retreat

Jonah Meyers:  Assistant Treasurer

  1. OA DMV emails to legislators
  2. OA DMV ride/meeting
  3. Woodstock Takeover ride leading
  4. Fairland trail work
  5. Donations tracking
  6. BoD recruiting emails

Brad Hawk:  MORE Ride Coordinator

  1. -Trail work at Accotink
  2. -Set up MORE Board Nominations via Facebook / MORE Website (nominations close today)
  3. Voting will be open on the MORE Website on Wednesday and run till December 24.
  4. -Emailed each of the 7 candidates who submitted a nomination and short personal bio for the open board positions…. candidates as of noon today –
  5. President- Ernie
  6. VP – Rob Lowe 
  7. Treasurer – Mike Hillstrom, Adam Wegner, Mike Stoll
  8. DOC – Steve Harper, Jonah Myers

Trail Boss – Jonathan Kidwell

No input provided

November 2017 Board Meeting Minutes

MORE Monthly Board of Directors Meeting

11-12 November 2017

Location:  Hedgesville, WV

Board Members Present

  1. Ernie Rodriguez, President
  2. Rob Lowe, Vice-President
  3. Greg Dwyer, Operations Director
  4. Tom Howe, Membership Director
  5. Carlos Alfaro, Activities Director
  6. Dave Magill, MD Advocacy Director
  7. Jeff Niner, VA Advocacy Director

MORE Staff, MORE Members, and Guests

  1. Steve DonTigny, MORE Executive Director
  2. Jonathan Kidwell, MORE Trail Boss
  3. Jonah Meyers, MORE Assistant Treasurer
  4. Ryan Delaney, MORE member
  5. Michael Hillstrom, MORE Member
  6. Steve Harper, MORE member and Severn Run trail liaison

Day One

Item #1:  Review of 2018 Budget (Dave Magill)

Dave reviewed the proposed 2018 MORE budget with the intent that it will be voted upon by the current Board during the December 2017 BoD meeting.

  • Net Revenue from Major Events section covered 2017 MoCo Epic and 2017 Gala Event
  • Discussion of IMBA’s new fee structure. IMBA has listened to the chapters.
  • Review of restricted trails fund balance and next steps.
  • Discussion of MORE’s income from interest earned and potential investment possibilities for 2018. MORE made decent interest income for the first time ever in 2017:  ~$1,700

Motion to approve the 2018 budget as presented and seconded.  Vote:  all in favor with understanding that MoCo reinvestment numbers will be updated.

Item #2:  Board Elections (Rob Lowe)

  • Announcement must go out this week on website and social media.
  • BoD is seeking nominations for: President, Vice-President, Treasurer, and Operations Director.
  • Elections will take place in first full-week in December: elections will run for seven calendar days.  Open December 3 @12:01 AM, close December 10th @ 11:59PM.
  • Brad Hawk is running the MORE elections: nominations@more-mtb.org
  • Actions: Rob will send out email to members.   Greg will post on MORE’s FB page and work w/Martin to have a posting made on the web-site.

Item #3: Liability Insurance (Ernie Rodriguez)

Eric Crawford (Friends of Patapsco) has asked if MORE could use its liability insurance to cover Patapsco running events.  MORE’s current coverage does not include coverage for official races.  It could cover events like trail running. It is additional exposure to MORE. How much exposure does providing additional insurance give to MORE?  If MORE were to extend its insurance to other groups, then they should be obliged to become MORE members.  At a minimum, the lead and sweep for running events must be MORE members and participants (i.e. runners) should be heavily encouraged to become MORE members.  Tom:  many trail runners use the Bull-Run Occoquan Trail (BROT) for organized runs.  Ryan D:  From the land manager’s perspective, trail running is a low-risk activity.

Motion to extend MORE liability insurance to cover running, subject to MORE’s standard policies and requirements regarding events and memberships:  Motion passed unanimously. 

Action: Ernie will reach out to Eric (Patapsco) to inform him that the MORE liability waiver can be used for running.

Dave Magill:  MORE is very close to finalizing the MoCo maintenance agreement for maintaining MoCo parks.  Pepco has specific, higher, insurance requirements for MORE volunteers working on Pepco managed land.  This will cost MORE an additional $3K/year that will be paid for by Pepco.  Insurance cost to MORE will go from $16K/year to $19K/year, but the additional “subsidy’ will be covered by Pepco in the form of a $3K check from Pepco to MORE.

Item #4:  Membership (all)

Q:  How do we grow our membership?  Can we improve signage at places like Rosaryville and other parks?

Do events drive membership—MoCo, Patapsco, MORE Discovery Rides?  Yes.  What about new member events?  Tom is sending emails to each new member regarding events specific for them.

Action Items:  Jeff Niner and Dave Magill will work w/their respective trail liaisons to discuss improved signage for our trails. Ryan Delaney will work w/MTB Project to get more synced-up on improving signage.

Dave Ferraro was volunteered by Ernie to host a new membership social hour in Ellicott City.  What about some type of “mentoring” new members focused on rides, meet-ups, events.  For example, could call it “MORE Local” covering DC, Montgomery, Anne Arundel, and PG counties or “New Member Mentor” for Prince George’s Co., MoCo, Frederick Co., Baltimore Co. area, etc.

Action Item:  Tom will continue reaching out to new members w/specific events and will work w/in current MORE membership to identify individuals willing to assist him to organize happy hours, rides, meet-ups, work days, clinics, etc. for new members. 

Q:  What about putting a survey out to current members:  “What do you get out of your MORE membership?” or “Why are you a MORE member?”  Agreed.

Action:  Ernie, Rob, and Jonah will work on a survey for membership.

Q:  Do events bring in memberships?  Yes, they do.  So, what event(s) could we do to bring in more members?  What about a gravity park activity in Frederick?  Could Gravity Soul run it for MORE?

Action:  Ryan and Carlos will reach out to the gravity community to organize an event sponsored by MORE in 2018.

Tom H.:  What about women’s engagement in MORE?  We need to do much more to reach out to women mountain bikers.  Strategy and overall action plan development by Ryan and Tom.  Q:  Could we get a list of past Board members, their functions and their areas of expertise? A:  Yes, Martin Fernandez is putting the comprehensive list together and could use some assistance.

Action: Can we get someone to assist Martin w/the Archivist/Historian function.  Yes.  (Specifics were discussed during the Archivist/Historian discussion, Item #7)

Trailhead News: Which Board member should be responsible for putting out a quarterly Trailhead News blast?  A:  Let’s discuss this during the Organization Structure discussion,  Item #6.

LUNCH BREAK

Item #5:  National Interscholastic Cycling Association (NICA) Presentation & Discussion of Social Trails (Steve Harper)

NICA is focused on grades six through twelve. Costs are minimal for both kids and coaches.

Social Trails—turning them into legal, legitimate trails that can be supported and utilized by the community.  Who has experience with working on social trails?  Many members of MORE do and a list of these individuals can be provided upon request by any member or interested party.

Item #6:  Organization Structure (Rob/All)

Review of each of the Board positions, their duties and responsibilities.

Q: What value do we bring to bike shops in the Bike Shop Liaison Team? MORE needs to prove value to the bike shops and not so much vice-versa.  MORE should not expect to be getting large cash donations from bike shops; those days are pretty much over.  We can expect event support, swag, and food for events, but it’s not realistic to expect bike shops to be large cash contributors to MORE’s general fund.  We should find out when bike shops’ demo days are and collaborate w/them.  Plus include the local bike reps: specialized, trek, Cannondale, and REI for example would participate.

The group agreed that webmaster activities should be moved from the current Operations Director and that the Operations Director should be renamed “Communications Director” and should focus on communications in social media, Trailhead News, and other types of communications and marketing outreach for the club.

Action:  Greg will work w/the Board to develop specific duties for the new Board “Director of Communications” position to replace the current “Operations Director.” 

Item #7:  Archivist/Historian of MORE (Rob)

Martin has volunteered to put together a time-line on the MORE website to document how the club has grown, what volunteers were involved, and a listing of board members throughout the years.  Rob Lowe has agreed to assist Martin.

 

Item #8:  Web, email and other IT services used (Constant Contact, Track it Forward, Website, etc.) (Rob)

Q:  Is track-it-forward working? A: (Jonathan):  It works, but if there is a free option, we should consider that.  Q:  Could we switch to a platform like “Un-self” sponsored by IMBA?  A:  Perhaps.  We will stick w/track-it-forward for 2018 and take next year to evaluate other options.  MORE can split out trail-work hours and “other” volunteer hours, like Board meetings, events, and other MORE-related non-trail-work activities.  Proposal to discuss Constant Contact during the MoCo discussion. Q:  What mechanism do we use to release the Trail Head news—constant contact, IMBA, or MORE postings?  A:  all.  Q:  Are we considering a new way to handle waivers? A:  The Patapsco team is working on electronic waivers.

Q:  Should we put out a position description for an intern?  Specifically, to get more of our trails into MTB project and also develop a business model.  Action:  Jonah will lead with support from Ernie and Dave.

Item #9:  MoCo 2017 Debrief (Steve)

  • Event was a big success overall. An outstanding fundraiser event for MORE.
  • On the negative side, one big issue was the trail marking mishap for the 75-mile ride. In researching the problem, it looks like getting appropriate communications out to the specific volunteer group for review will help, also Steve as Event Director is focused on not repeating this next year.  Specifically, better communications from opening of registration to event day.
  • “Mothership” operations were again excellent, led by Todd Bauer.
  • Event Day was pretty seamless due to outstanding volunteer support and James Corbett’s leadership. Q:  What about day-of sign-ups?  How many did we do?  A:  Roughly 60-70 day-of sign-ups.  In 2016, we had 150 day-of sign-ups.
  • Julie and Michael did a fabulous job on volunteer coordination and marking. We need to retain them.  Suggest establishing a sweeper coordinator position.  Steve will coordinate with the MoCo committee.

Dave:  Suggest Steve write-down a time-frame and calendar now for MoCo 2018 for planning and volunteer management purposes.  All volunteers should be held to calendar dates and duties.

  • Bike Kinetic offered their bus as a swag wagon and they used it at their aid station.
  • We need a POC for vendors when they show up to support set-up and answer questions. Steve did this, but this could be delegated to a volunteer.
  • First aid: need both a mobile unit and the “mothership” first aid tent. Suggestion (Ryan):  reach out to local EMTs early in the process—they need volunteer hours so we typically had more volunteers more than we could use.  Suggestion–Each of the aid stations could have a first-aid/EMT present.  Board agrees this is a good idea. Action:  Steve to pursue this for MoCo 2018 and will work it w/the MoCo Committee.
  • No food lines and no beer lines—this was very successful. Board agreed that MoCo should replicate this in 2018 and beyond.
  • There were discussions w/Montgomery County official to do some “co-marketing” for the event. Where are we on that for 2018?  Action:  Steve check into this for 2018.
  • Looking at keeping the direction of the various rides the same for 2018; we were successful this year and riders were satisfied.
  • Kid turn-out on Saturday was phenomenal—many more than 2016.  Could we do a running event on Saturday afternoon? No chip timing.  Just a run.  Action: Steve to follow-up on this for 2018.
  • Need to invest in additional infrastructure—fencing, posts, markers, etc.
  • What materials and equipment could we borrow from the county? —light towers, generators, etc. What materials & equipment do volunteers have?
  • Board involvement: all board members should be putting the 2018 MoCo on their calendars as MORE’s major fundraising event.  It is expected that MORE Board members will contribute volunteer hours to the MoCo epic.  We do not need to be prescriptive, but there is an expectation that the Board will support this event in ways they are able.  Ernie reminded the group that this is MORE’s event, not the MoCo Epic Committee’s event, and as such, the Board has a volunteer obligation.
  • Q: Can we get three iPad tablets w/pay pal readers for day-of sign-ups?  We could also use them for event sign-ups and other MORE activities.  Action:  Steve to follow-up w/the Board and the MoCo Committee.
  • More room for fundraising and sponsor development for the 2018 event. Contractors/builders to sponsor?  Bike attorneys, real-estate agents, doctors. Underwriting this event directly leads to health and happiness for the wider community in MoCo and the DC/VA/MD region.  The “MoCo Reinvestment Fund sponsors.”
  • The Board formally recognized Steve for an outstanding job leading the outstanding MoCo volunteer team in 2017.

Day Two

Item #10:  MORE Communication (Rob)

Topics for next Trail Head news:  Halloween ride, Discovery Ride series and next Discovery Ride (Cabin John Dec. 10th weather permitting) (should be the top item in the news), Dominion Power line trail access in VA, End-of-year donations & Combined Federal Campaign (CFC) (Ernie).  Action:  Rob, Greg, and Tom have action to push out next Trail Head news by Thanksgiving.  Rob will solicit contributions tomorrow.

Item # 11: Community Building (Rob and Dave)

There is a strong community in existence around several of our trails and regions already in VA and MD.  How can MORE collaborate more effectively with these groups?  Another survey:  a survey for liaisons to understand how they are building community and use this information for the Winter 2018 Liaisons meeting—See Action Item above.

Item #12:  Land Manager Relationships (Ernie/All)

MORE recognizes one land manger each year.  Are there other forms of recognition, communication, etc.  This is up to the liaison, but how can MORE help?

Item #13:  Liaison Program (Dave and Jeff)

Are we prepared for the spring liaisons meeting in 2018?  How could we fund another field training session in 2018 or is it a matter of working w/our volunteers and organizing a training day?  We should focus on having our volunteers put on the training.  Several training sessions in 2018, not just one.  Not for liaisons only—we want to grow our community by opening this up to everyone.  This builds support and mentorship.  Intent is to lower the barrier for entry into the liaison and trail work volunteer experience.

Item #14:  Ride Program

The MORE Discovery Series has been a huge success.  We should repeat rides.  Let’s aim at having one Discovery Series ride each month.  Action:  Carlos to work with Dan Hudson, Discovery Series organizer.

Clinics, intro/beginner rides are in the spring.

What about a MORE “Black Friday” #optoutside ride?   YES—need to promote this on FB and social media.  Tag your outdoor activity with #optoutside.  Action:  Carlos, along with Brad Hawk, to organize and promote a Black Friday/ #optoutside ride.   

Women and sMORE’s–Let’s keep alert for new opportunities and interactions w/kids.  How could we collaborate with NICA?  NICA participants transition into MORE members.

Item #15:  Events (Rob)

Who can we award at the winter membership meeting? Same categories as last year?  Action:  Ernie and Carlos will work together to investigate additional award categories.  Need to recognize volunteers in the form of a communications award.  Action:  Carlos–Details on the winter party will go out after the December board meeting.  Date is February 3rd 2018.

Item #16:  Fundraising and Sponsorship (Jonah)

Unfortunately, the Board had limited success in its outreach to specific donors (every Board member was given approximately five specific donors to reach out to earlier in the year).  Because of this, Jonah proposes a “give or get” approach for the Board.  Ernie suggests breaking it out three ways:  1) personal; 2) influence; and 3) new opportunities.

Motion put forward for a vote: All MORE board members will work towards an annual $1,000 “give or get” fundraising goal.  This is an expectation for each Board Member, however, first year Board Members will not be measured in the first year.  Board unanimously approved.

Relationship with local bike shops (LBC) and sponsorships. Perhaps we focus on the MoCo as the main sponsorship event.

Jonathan:  Could we leverage corporations reaching out to us for volunteer work days and ask them for a sponsorship or donation? Action (Dave and Jeff):  This should be covered during the 2018 liaison training—the specific ask.  Dave:  liaisons need to put trail-work days on the calendar well in advance.

What about workplace giving?

There is an option during MoCo events to make a “donation” during sign-up?  More options? What about team-based fundraising “competitions” for MoCo or for the fiscal year? Action:  Steve and the MoCo committee to investigate this.

Miscellaneous Items discussed

  • Possible Awards for the 2018 Winter Membership Meeting
  • Top five Ride leaders—multiple awards?
  • Top five trail work leaders
  • MoCo Epic Teams (2016), MoCo Epic Individual
  • Land manager
  • Trail Builder
  • Ride leader
  • Communication Award
  • Community Builder Award (for the year)
  • Scud Award (lifetime award)
  • Educator/Mentor Award
  • Innovator Award
  • Silver spoke award for:
    • Innovation
    • Communication
    • Community building
    • Partner Organization of the Year
  • Spring Ride event—last week of April 28/29, 2018. Wakefield and Accotink ride for all riders.  Action:  Carlos to work on organizing this event.
  • Board agrees to hold the strategic retreat every November and that it goes on the calendar each year in advance. It should become a pro-forma event every November.
  • Action: New Communications Director will also be responsible for following up/tracking action items and will report to the Board on a minimum of a monthly basis. 

October BoD Meeting Minutes + September Activity Reports

Mid-Atlantic-Off Road Enthusiasts (MORE) Board Meeting

REI Tyson’s Corner

October 9, 2017

7:00PM-9:00PM

 

Board Members Present

  1. Ernie Rodriguez, President
  2. Rob Lowe, Vice-President
  3. Greg Dwyer, Operations Director
  4. Tom Howe, Membership Director
  5. Carlos Alfaro, Activities Director
  6. Aaron Richter, Treasurer
  7. Dave Magill, MD Advocacy Director

MORE Staff, MORE Members, and Guests

  1. Jonathan Kidwell, MORE Trail Boss
  2. Jim Bole: Loch Raven Trail Liaison

Item #1: Current Financials (Aaron)

We are doing well overall. Overall expenses are approximately $10K less than at the same time last year (due in large part to not paying outside support for MoCo Epic this year). BoD held a general discussion of MoCo expenditures. We have booked costs of approximately $25K for MoCo 2017 so far but that will go up, as it does not include purchases made the week of the event. One note was that MORE has made $1500 in interest this year compared to earning zero interest last year and in previous years, due to opening a savings account for a portion of MORE’s cash reserves.

Item #2: VA Trails update (Ernie sitting in for Jeff Niner)

Ernie received a $1,000 check for Bull Run to Occoquan Trail (BROT) that the donor agreed could go to MORE’s general trail fund or remain with BROT. Board will decide where the funds should go.

Lake Fairfax had a work-day today. Take-a-kid mountain biking was Saturday.

Fountainhead had a work-day last week.

Wakefield had a recent work-day.

Mt. Vernon activity is still on hold. MORE is still working w/the liaisons and Bureau of Land Management (BLM).

Conway Robinson will approach MORE for grant funding for building a boardwalk.

Elizabeth Furnace: MORE has a new liaison and there will be a work-day on the 21st of October.

Item #3 MD Trails Update (Dave)

Brunswick/Rivers Edge: MD SHA has a new grant administration team. MORE submitted a revised grant application, with responses to SHA’s comments. Carlo is meeting w/NICA regarding a future race on these trails.

Greenbrier: Nothing to report

Frederick Watershed: Unauthorized trail building has taking place and this is a problem w/the State/City. There is a now four-person liaison team working in Frederick Watershed and they are working w/SHA, the City, DNR. We have an RTP grant w/SHA, but SHA has additional questions regarding the exact locations of the trails on which grant funds will be used.

Gambril: No report.

Emmitsburg: Nothing to report.

Patuxent: Final field measurements were submitted to DNR and DNR is preparing a detailed map of the trail corridors for the MDE grant application. MORE has provided final comments on the trail corridor map.

Hashawha: Approximately forty people rode the recent discovery ride.

Patapsco: Trail Fest was successful. Rides were difficult. Just over 1100 people participated over two days. MORE is looking at ways to continue to support Patapsco and Patapsco Trails Fest.

*Kudos to Dan Hudson for conceiving and organizing the Discovery Ride series. This has been extremely successful in getting MORE members to ride trails they may not be familiar with

Loch Raven (Jim Boles, liaison in attendance): No progress. No response after amended MOU has been transmitted to the city. No formal work-days, no formal rides, etc. “Old Watershed Style” approach.

Seneca Creek State Park (SCSP):

Rosaryville: Nothing to report.

Bacon Ridge (Anne Arundel Co.): Phase III meeting was recently held.

Damascus: four miles of trail and a skills park being built in a new park just west of Damascus

Fairland: Montgomery County has approved a skills park. Austin Steo’s organization will build it; planned completion is by the end of 2017.

NW Branch Trail: continued progress on extending this trail to a full 7 miles.

Schaeffer and Muddy Branch: County has enhanced the rock features at the S. Germantown Skills park.

Cosca: no report

Cedarville: no report

Chesapeake: no report

Gunpowder Falls: Another discovery Ride in late September. Was well attended, approximately 50 riders. GUMBO (Gunpowder United Mountain Bikers Organization) a MORE partner led the rides. Just beyond MORE territory and approximately 20 miles east of Gunpowder Falls a new state park is being built.

Cabin John: another half of machine built re-route has been completed south of River Road.

IMBA Ride Center Application: MORE and MoCo have re-submitted the Ride Center application.

Item #4: Track it Forward Discussion (Ernie)

Unself continues to make progress in providing FREE volunteer tracking tool for IMBA, however the system is not ready for prime time yet. We’re not dropping Track-it-Forward until the new system is in place and provides a better user experience. We’ve worked too hard to introduce a new system to our liaisons; we need to make sure we keep reporting hours, rides and other volunteer activities.

Item # 5: Dig In Campaign (Ernie)

“Dig-in” is part of the new chapter-funding strategy by IMBA. Any chapter can participate. Patuxent’s liaison, Tom Newton was the only project area to express interest in the program in response from messages from Dave Magill, Jeff Niner and Ernie. MORE submitted for Patuxent. Chapters get 80% of the overall project funding and IMBA gets 20%. IMBA has $50K to share w/all chapters. Ernie voiced his opinion to IMBA that smaller chapters should receive 100% of funding for IMBA-sponsored projects. We should hear on the results of the Patuxent application in the next four weeks.

Item #6: IMBA Update (Ernie)

IMBA approached Ernie regarding feedback to key IMBA leaders; IMBA’s intent is to reach out and meet with every chapter by phone or in person. IMBA is listening to chapters and working on supporting all mountain bike organizations, not just chapters. Ernie noted that IMBA is reaching out and interacting chapters; they are the stakeholders. New chapter program should go live in January 2018. Approximately 70% of revenue will stay w/chapters in the new model. Ernie noted that IMBA is becoming more transparent with their staff so chapters understand who is part of the organization and who is coming and going. A full local “chapter” (see below three different levels that IMBA will now recognize) will give approximately $15/member IMBA—this goes to back-office support, phone support, etc. What this means is that chapters must “help their neighbors.” MORE has been doing this all along and we have been effective at this. No regional directors in the new model. Three HQ back office staff remain – Ernie suggested augmenting back office staff with volunteers to make sure we capitalize on free labor volunteers offer.

Building Community: IMBA will begin focusing on supporting and partnering with ANY mountain biking organization, not just IMBA chapters. This will help in all Mountain biking grassroots efforts.

New levels to be recognized by IMBA: “Supporter” (dig-in funds and very limited support), “Affiliate” (dig-in funding, some professional help, no phone support), “Chapter” (full back-office phone support, dig in campaign and limited professional help).

The weekly membership report from IMBA has been very valuable and will be improving in future iterations.

Strategy is to reduce overhead by not spending as much funds on fulfillments, i.e. mailings, etc.

IMBA will retain the online store and IMBA-branded merchandise. Also looking at co-branding (i.e. a MORE-IMBA t-shirt, MORE-IMBA jersey, etc.). IMBA is narrowing its focus regarding what will be funded and supported in the future.

IMBA outreach: Ernie will recuse himself from MORE topics when issues regarding IMBA arise. Specifically, when the decision arrives regarding MORE’s status as a “Chapter” under the new IMBA model. General discussion ensued about MORE’s Chapter status.

No more Chapter-Charter agreements in the future. MOUs will take place of the C-C agreement. The IMBA-MORE agreement has no expiration; it ends when it is cancelled.

Item #7: November Strategy Retreat: 11-12 (Saturday to Sunday) (Rob)

Tee-up items for November and what we want to discuss. Topics will include: 1) MoCo, 2) fundraising, 3) FY2018 Events, 4) Sponsorship (reaching out to teams and less to bike shops); 5) job descriptions & organization review, 6) liaison program, 7) website future (web & email), 8) elections, 9) membership growth, 10) future board members, 11) Cranky Monkey race series, and other items.

Item #8: Elections (Ernie & Rob)

Open Board seats starting January 2018: President, Vice-President, Operations, and Treasurer.

We need to know who, what, when and get prepared for the upcoming elections. Table this item for the November Strategy Retreat. All prospective Board members are welcome to attend this two-day retreat in WV (90 minute drive from Silver Spring, MD).

Item #9: January 2018 Board Transition Meeting (Rob)

Dave Magill will host the January 2018 MORE Board Transition meeting in Silver Spring, MD. A back-up location is Alexandria, followed by Reston. The meeting is tentatively planned for January 7th 2018, from 10AM-4PM.

Item #10: Branding (Ernie)

MORE must promote and protect its brand. Everything MORE does should have its brand promoted and it must be protected. Please use tag-line “Riding Bikes and Building Trails since 1992” in correspondence.

Item #11: Winter Party (Carlos)

Gwendolyn Coffield Recreation Facility in Silver Spring MD is rented for the February 3rd, 2018 Winter Party. Should we consider holding a spring 2018 (April/May) time event? Could we do a small NoVa Epic, like a combined BROT and Fountainhead ride? Board will discuss in November. For Winter Party, need to consider and plan for key volunteer recognition for 2017, specifically volunteer teams, individuals, liaisons, ride leaders, etc. What types of items will MORE give as recognition? Need to finalize this during the November Strategy Retreat.

Item #12: 25th Anniversary Store Club Ride Store (Rob)

Discussion took place regarding having one more run on 25th Year Clothing. Q: Can we combine awards, general store purchases for members, and the “25 for 25 Campaign”? A: we should discuss and finalize at the November Strategy Retreat. Action Item: Ernie will contact “Club Ride” to re-open the store for MORE apparel.

Item #13: REI Dirt Prom (all)

Dirt Prom will be held at the REI DC store on October 21st from 4PM-7PM. MORE will be a major participant and will be supporting REI. Do we have sufficient advertising and announcements? MORE being asked to provide volunteers for pouring beverages. Board agreed we need major participation for this event. Also, we should be using the #optoutside hashtag to support REI and their “#optoutside” campaign. We should be reminding members to tag: #ridewithmore, #optoutside, #MORE, #MoCoEpic, etc. on all social media platforms.

 

VOTE: A motion was voted on and passed to provide $1,000 to the 2018 Patapsco Restricted Fund as a gift of support from MORE, esp. recognizing the community building that TrailFest creates.

Item #14: MoCo Epic 2107 Update

Steve DonTigny will provide details on behalf of the MoCo Committee. Board requests that the MoCo committee give a de-brief to the board in either November or December.

*The next MORE Board meeting will be held November 11-12th during the November Strategy Retreat in West Virginia.  

September 2017 Activities for the October Report

President – Ernest Rodriguez

  • Ride and Volunteer for Patapsco Trail Festival
  • Meeting with NOVA Parks for BROT redesign construction – build has begun
  • Continue membership communication turnover with Tom
  • Process Patapsco Trails Festival, Fall Camping Trip and MoCo Epic Memberships from BikeReg with IMBA
  • Renew Virginia Tax Exemption filing
  • Teleconference with “Unself” volunteer tracking application for free replacement for Track-it-Forward, maybe next year
  • Apply for IMBA’s “Dig In” campaign for Patuxent River State Park with help from Tom Newton
  • Successfully appealed CFC rejection decision, we are now back in CFC for the National Capital Area!
  • Help with MoCo Epic

Executive Director – Steve DonTigny

  • Loudoun County Trails Summit-PROS
  • Capital Trails Coalition Monthly meeting
  • PHTA BOD meeting
  • MoCo Epic

Vice President – Rob Lowe

  • Ride at Patapsco Trail Festival
  • Trail work at Wakefield – 2 Days
  • Agenda development for October BoD meeting
  • Discussions about sponsorship with various shops/teams, more to follow
  • Unself Meeting to Review Progress
  • 4 Days of Volunteering at MoCo Epic 2017

 

Treasurer – Aaron Richter

  • Filed md sales tax exemption
  • Mailed checks and prepared financials

Operations – Greg Dwyer

  • Posted BoD meeting minutes
  • Social media postings throughout the period
  • Recruiting for upcoming BOD position(s)

MD Trail Advocacy – Dave Magill

  • Lots of MoCo planning; volunteering Sat-Mon
  • Worked with Carlo Alfano to revise Rivers Edge grant application in response to SHA comments
  • Interviewed by MoCo Cable TV along with Todd Bauer regarding MORE and our work on trails
  • Solicited and obtained $250 bronze sponsorship from PBHTA
  • Finalized Patuxent 50 foot trail corridor with Tom Newton for DNR/MDE permit
  • Discussed Loch Raven access situation with liaison Jim Boles and possible next steps
  • Resubmitted MoCo IMBA ride center application with support of MoCo Parks

VA Advocacy – Jeff Niner

  • Corporate fundraising letters written/mailed
  • GWNF trail work logistics preps with new Trail Liaison
  • Email/Call to Barbara Nugent re Mt Vernon Park
  • Email to VA Trail Liaisons re Trail building Best Practices/Safety/Commonsense
  • Trail work social media management

Member Representative – Tom Howe

  • Membership Emails and Outreach
  • Wakefield Trail Maintenance
  • Patapsco Trail Fest 42 Miler (cut short) and volunteered in the beer tent 

Activities Director – Carlos Alfaro

*Did not receive report

Trail Boss – Jonathan Kidwell

*Did not receive report

September Meeting Minutes and August Activity Reports

MORE Board of Directors Meeting

September 11, 2017 at REI NoMA Washington DC

7:00-9:00PM

Board Members Present:

Ernest (Ernie) Rodriguez – President

Rob Lowe – Vice President

Aaron Richter – Treasurer

Carlos Alfaro – Activities Director

Jeff Niner – VA Advocacy Director

 

MORE Staff and Members Present:

Steve DonTigny – Executive Director

Jonah Meyers – Assistant Treasurer

Item #1: Briefing on Mid-Atlantic Outdoor Alliance (Jonah)

Meeting with Don Beyer went very well.  Ernie, Steve Jeff and Jonah (all MORE MTBer’s attended the meeting).   He surprised us by asking where we would be biking as he walked in the door.  He did ask us what specifically we need help with, e.g. National Park Service, local trails, power line access, West County Trail (Fairfax).  We will continue to follow-up with specific asks and invitation to interact with membership.

Meeting with US Senator Chris Van Hollen (MD) went well.  Chris (no last name) from Whitewater Paddlers and Jonah attended the meeting.  Will follow-up discussions on Riley’s Lock closures on the Potomac and invitation to interact with members at the Patapsco Trail Festival and MoCo Epic.

Item #2:  Briefing on Financials (Aaron)

All bills are current and funds are accounted for.  We had a check come in from BikeReg as partial payment for MoCo Registrations.  We also had a refund check for our deposit from The Loft for our Gala.  We discussed adding Rob, Steve or both as signers for our bank account.

Item #3:  Briefing on membership (Ernie)

Membership communications have been transferred to Tom Howe who successfully sent out messages to lapsed members and members whose membership will expire in September.  Tom is also taking over daily “Thank you for joining/renewing” emails to members.  We have members who live outside MORE territory and this makes a complete membership count difficult.  Currently MORE has 1,602 members with some members actually belonging to multiple organizations or having duplicate email addresses.  If MORE-only members and duplicate email addresses are filtered out, the membership number is about 1400.

Item #4:  Briefing on VA Trails (Jeff)

Kyle Bondo had a successful trail workday at Laurel Hill in support of Wolf Bouncer (race).  Tom and Carlos were able to get tools to Kyle in support of the work day.

Applied Trails Research completed a trail assessment for the first 6.5 miles of trails at Bull Run Occoquan Trail (BROT).  Larry Cautilli, Steve DonTigny, and Ernest Rodriguez attended a meeting with NOVA Parks and PATC to gain approval to proceed with two segments of trail reroutes.  Reroutes will comply with NOVA Parks environmental and sustainability parameters.

Mike Mullins continues to work on rerouting muddy areas of Conway Robinson to improve trail sustainability.

Ryan Delaney hosted a Prince William County Trails Workshop.  Steve DonTigny reported about 30 people attended including two representing Fort Dupont (Washington, DC) and one Arlington County MORE member.  It was a great class taught by Applied Trails Research for two days of both classroom and field application.

Steve DonTigny is planning to attend the Loudoun County Parks and Recreation Outdoor Spaces meeting to answer questions regarding MORE and building sustainable trails communities.

Continuing work on Mount Vernon, Meadowood, Wakefield, and Laurel Hill by key volunteers and liaisons.

Item #5: MoCo Epic Update (Steve)

We currently have 380 registered riders with three weeks to go.

Steve will continue sending out communications for registration, volunteers, and critical needs.

Continuing work on beer sponsor, final permits, food vendor, logistics, aid stations, fencing, first-aid, demo’s, course marking, seeping and set-up.

Will need help with obtaining artwork from sponsors to create printable graphics for t-shirts, marketing.  A volunteer is needed to coordinate producing artwork and printing.

Will need help with support vehicles to supply aid stations and shuttle riders who are not able to complete course.  A logistics coordination volunteer is needed.

Item #6:  Fundraising (all)

Jeff Niner sent out personal letters to prospective donors with ask for support.

Ernie applied for Keen Effect grant from Keen apparel.

Item #7: Trailhead News (Rob)

We are overdue for an issue of Trailhead News.  Rob is planning to ask for content from board members and publish Trailhead News over the next couple of weeks.  Topics will include our calendar, events, night riding, and trail project updates.

Item #8:  Communications Update (Rob)

Rob will continue to coordinate generation of monthly communications briefs by board members to keep liaisons, staff and members in the know of activities with MORE.  The intent is to standardize monthly communications previously completed by Ernie.

Item #9:  IMBA update (Ernie)

Ernie has accepted a position on IMBA’s Board of Directors effective October 2017.  IMBA will issue a news release.

IMBA has begun the fall membership campaign in support of growing chapter membership.  MORE members who signed up in August through Patapsco Trails Fest, the MORE Camping Trip, or MoCo Epic will be included in the drawings for SWAG and bike as memberships were processed in September, not August.

IMBA is beginning a “Dig the Dirt” fundraising campaign to support local trail projects for chapters.  IMBA has secured a national sponsor who will match funds raised by local chapters, collected through the IMBA website up to $30,000.  These funds will be matched until the fund is exhausted nationwide.  Matching is dependent on local chapters raising funds and only matching the first $30,000 nationwide.

Item #10: MORE’s Fall Retreat (All)

Discussion among Board about upcoming November Board of Directors strategic retreat in West Virginia.  Idea proposed to solicit member input for topics.  Already on the agenda are job descriptions, division of effort/labor, task assignments, events, membership, branding and communications.

Item #11: Winter Membership Meeting and Summer Festival 2018 (Carlos)

Carlos has already reserved Seneca Creek State Park for our 2018 summer festival with a deposit.  Carlos has reserved Gwendolyn Coffield Community Recreation Center (in Maryland, site of our previous Winter Meetings) for our Winter Membership meeting and will finalize the time and deposit soon.

 

August Activity Reports:

 

Steve DonTigny

  • IMBA All Staff calls
  • Capital Trails Coalition meeting
  • Bikenitc Dirty Crit
  • BikeArlington Our Shared Streets Pop Up event
  • NoVa Parks BROT meeting
  • Prince William County Trail Building Seminar

MoCo Epic

  • MoCo Parks meeting/logistics
  • Final Permitting
  • Menu Planning, Whole Foods meeting
  • Team Meeting, volunteer committees, task assignments
  • Aid Station letters, Sponsor Packages sent
  • BikeReg editing/updates, e-blasts, funds request
  • Inventory of supplies
  • Rental payments/deposits
  • Sponsor calls
  • Family Ride Day planning, sponsors

Dave Magill

  • Revised IMBA ride center application for MoCo; which is being given final review by MoCo parks before submission to IMBA
  • Finalized routing for Pepco trail in MoCo from Muddy Branch to Soccerplex, allowing the license agreement to be finalized and permitting to begin
  • Working with Tom Newton, collected all data for Patuxent permit applications, working with DNR to finalize map/gps track needed for permit applications
  • Working with Carlo Alfano, amended the Rivers Edge RTP grant MOU based on discussions with SHA personnel, awaiting their feedback regarding whether the MOU is now in a form SHA will execute, which allow work to begin on the project area
  • Procured additional pavers for SCSP, fixed stepping stones on Seneca Bluffs trail and drainage on the Schaeffer whoops.
  • Supported MoCoEpic route planning.

Ernie Rodriguez

  • Membership processing for Fall Camping Trip, Patapsco Trail Fest and MoCo Epic
  • Transfer of membership renewal communications to Tom Howe
  • Meeting with Don Byer in support of multisport advocacy
  • Meeting with NOVA Parks for Bull Run Occoquan Trail

Tom Howe

  • Assumed ownership of membership renewal communications from Ernie
  • Provided tools to Kyle Bondo (of Reckoneer) from the Wakefield tool cache for his Sunday, 9/10 Work Day at Laurel Hill in support of his upcoming races the weekend of 9/23, 9/24

Jeff Niner

  • Compiled/mailed out fundraising letters & materials to companies on Steve D’s list
  • Arranged donation from CenturyLink SVP (one for IMBA, another for MORE)
  • BROT re-route meeting preps/review
  • Conway-Robinson re-route preps/review
  • Helped arrange tool loan to Kyle Bondo for 9/10 trail work day at Laurel Hill in preps for Wolf Bouncer Race

 

Aaron Richter

  • Paid bills,
  • worked on books,
  • filed for Maryland sales tax exemption.

 

Carlos Alfaro

  • Delivered new tools to Mt. Vernon (Thanks to Tom Howe). Trail work there is great, going to wind down for winter to only 2x a month trail work days.
  • Reservation for Summer Festival Completed, Seneca Creek State Park, Saturday June 02, Paid In Full
  • Reservation for Winter Membership Party almost done, Gwendolyn Caulfield Center, Saturday February 3, 6-9pm, Not Paid Yet, Staff marked it on hold, just waiting on nonprofit price and will pay for it with my CC.
  • Offered help to Phil Von Hoen for MORE Fall Camping trip.

 

Greg Dwyer

  • Various social media postings, emails, etc.
  • Posting of monthly BoD minutes to the MORE web-page

August BoD Minutes + July BoD, Staff, and Member Activity Reports

Mid-Atlantic-Off Road Enthusiasts (MORE) Board Meeting

REI Tyson’s Corner

June 12, 2017

7:00PM-9:00PM

MOREBoardMeetingAug2017Agenda-Draft

Board Members Present

  1. Ernie Rodriguez, President
  2. Rob Lowe, Vice-President
  3. Greg Dwyer, Operations Director
  4. Jeff Niner, VA Advocacy Director
  5. Tom Howe, Membership Director
  6. Carlos Alfaro, Activities Director
  7. Aaron Richter, Treasurer
  8. Dave Magill, MD Advocacy Director

 

MORE Staff, MORE Members, and Guests

  1. Steve Dontigny, MORE Executive Director
  2. Jonah Meyers, MORE Vice-Treasurer
  3. Jonathan Kidwell, MORE Trail Boss
  4. Brad Hawk, MORE Ride Coordinator

Item #1:  2017 Budget/Financial Review + Gala Financials (Aaron)

Budget is looking good.  Thus far in the calendar year we’ve earned ~$20K in membership donations and $1K in interest made on our investments.

Gala raised $14,484 ($7,200 in tickets). We’re still waiting to see if/when we get our deposit back.  Many lessons learned.  Happy to report that we’ve made money from this event.  Next event may be five years from now, for a 30th anniversary.

 

Item #2:  Membership Update (Ernie)

As of this month, we’re at 1,452 members.

 

Item #3  MD Trails Update (Dave)

Rivers Edge:  Call tomorrow w/MD State Highway Administration.  They have not signed any of the MOUs that were awarded over 12 months ago.  We want to use the grant from the city of Brunswick to match the existing grant.  A slow process.  It’s a $15K grant and there must be a $7,500 matching grant to see this to completion.  We’re trying to use volunteer hours for the match.  No volunteer work completed before the grant was signed will be applicable to list as “costs” towards the $7,500 matching grant. SHA requiring a much more specific plan for how we provide the match (hours vs. $’s) and what it is used for (work plan) than in past years.

Gambril and Frederick Watershed:  good turnout during recent volunteer workdays.  Still awaiting land survey for the FY2017 grant. SHA wont execute the grant until the specific trail(s) we plan to work on are identified.

Emmitsburg:  Nothing to report.

Patuxent:  Dan Hudson is responsible for the MD Department of Natural Resources permits.  New co-trail liaison for Patuxent, Steven Cover.  *Dave reached out to a local equestrian organization to collaborate at Patuxent for volunteer trial work and funding.  The organization is PBHTA (Potomac Bridle and Hiking Trails Association, http://pbhta.org).

Hashawha (Carrol Co.):  Ride this coming weekend (August 19/20) on Sunday the 20th. It will be MORE’s Trial Series Ride #3.

Patapsco:  Patapsco Trail fest organizers have extended an invitation to MORE BoD, liaisons and staff to ride and participate for free. 

Seneca Creek State Park (SCSP):  The park-funded design for hiker/biker bridges (lighter and easier to build vs. equestrian bridges) is done; this was paid out of SCSP’s budget.

Rosaryville:  The large bridge is out (land around it washed out).  This is the third “temporary” bridge fix before a longer-term bridge can be installed.

Bacon Ridge (Anne Arundel Co.):  Nothing to report

Damascus:   Four miles of trails built and nearly ready to open.

NW Branch Trail: Three miles of trails being built to extend current four miles of trails will soon be open.

Schaeffer and Muddy Branch:  Pepco is looking good to approve and permit the connector between these parks and hopes to get work started (to be done by MoCo Parks and MORE) later this year.

Cedarville:  the recent ride event was cancelled due to rain.

Chesapeake: *MD trails committee approved the allocation of $1K from the general trails fund to the Chesapeake Trails Fund for Chris Garrett to buy tools.

MoCo Ride Center Application Update (Dave):  Application will soon go to IMBA for consideration. MoCo has the lead for the application, w/assistance by MORE BoD and staff.  Feedback was received on the application that focused on details and information regarding trial types in the area.    MoCo will fund the “professional services” to evaluate the application (i.e. someone from IMBA will ride the trails over a week-long period). This is supported by Casey Anderson of MoCo Park and Planning.

There is also a discussion about a new “urban/metro ride center” concept that IMBA may create that IMBA thinks would be well suited for the DC metro area.

 

Item #4 VA Trail and Advocacy Update (Jeff)

Bull Run to Occoquan Trail (BROT):  Applied Trails Research (ATR) (https://appliedtrailsresearch.com ) has been selected to complete the trail assessment for BROT.  We expect to have the assessment completed and work started by end of 2017 or early spring 2018.

NoVA Parks HQ:  Met w/Barbara Nugent.  Discussed Lake Fairfax pump track and an award for building community and maintaining the pump track.   Discussed Mt. Vernon Park status; working w/the Park manager on education and other opportunities.  Working to set up a future meeting with Fairfax County Park Board member Lynwood Gorham after the August recess period for access to Mount Vernon. Goal is to eventually be granted approval for MORE to take over the trail maintenance for the park.

Conway Robinson: looking to work a re-route at bottom of a hill. 

Meadowood:  MORE’s liaison is looking to work w/Bureau of Land Management (BLM) on a re-route at bottom of creek. Possibly a boardwalk.

Laurel Hill:  Looking to restore current trails but plan must be approved by local users, i.e. equestrians.  Mike Applegate and Chris Morin have been very, very active at Laurel Hill doing great work.  Kyle Bondo is working with FCPA and trail liaisons to host a race at Laurel Hill.

Accotink:  Volunteer workday is needed–Trails could use some brushwork, downed tree removal and cutting.  Looking to hold a trail workday in the near future.

Wakefield:  A trail-work day should be organized in the future—need is there.

Loudoun County:  MORE is looking to get more involved in Loudoun Co.

Loudoun Co. has reached out to MORE for trail master planning support.   IMBA will be involved in a future telecom w/County staff—the idea is that IMBA would design the trail and MORE would build it.

Trails Summit in Stokesville:  IMBA coordinated a mountain biking summit at the Stokesville Loge through a grant from a MORE member to create the VA MTB Alliance.  The VA MTB Alliance is an advocacy and networking organization designed to share ideas and best practices among all VA mountain biking organizations while creating a stronger advocacy voice with land managers and elected officials.

Purceville Watershed:  Jay Pelletier is looking to participate as the trail liaison and get MORE members riding on the trails.

Prince William County:  Trail Building Workshop in Prince William Co. and partnership w/Ryan Delaney: (Sept. 9/10):  looking to support at next month’s workshop. A two-day class put on by Applied Trails Research.  Ryan D. has extended an invitation to MORE members who are considering becoming trail liaisons.

Motion put forward by Jeff Niner:  to re-allocate $16K from the General Trails Fund and $15K from the Fort DuPont fund to support BROT upgrades.  The original source of these funds were REI grants, and REI supports the reallocation of the grants to the BROT.  Applied Trail Research (ATR) is making the assessment to re-do the trail from fountainhead to the marina.  Motion passed unanimously by BoD.

Motion put forward by Dave Magill:  to move $13K from the 25th Gala Event proceeds into the Grants Working Capital Fund.  Motion passed unanimously by BoD.

Item #5:  VA Mountain Bike Alliance (Ernie/Steve)

IMBA organized chapters and unaffiliated mountain biking organizations including MORE is working as a forum to coordinate, share best practices, and creating a unified voice regarding MTB trials in VA.  VA MTB Alliance its own entity which Steve and Ernie will participate with along with other volunteers interested in advocacy.  It looks to be the beginning of a great information-sharing group with joint advocacy benefits.  No cost to MORE. Richmond, Roanoke, MORE, CAMBO, Lynchburg, Shenandoah and a couple of other clubs initially attended and the group is looking to involve other groups like Quantico and Prince William Co. trails.

 

Item # 6: MoCo Epic Update (Steve)

MORE is close to similar registered numbers at this time last year; we are 12 fewer than last year.  Email marketing is helping and MORE is currently delivering hard-mail marketing into the field.  Two potential beer sponsors:  Denizen and Smoketown brewery.  Denizen offered to donate two kegs and sell MORE additional kegs at wholesale price.  Denizen will provide a tap system for the day.  Steve will continue to reach-out to other breweries.  Action: BoD recommends reaching out to DC Brau, and in any case ensure there is enough can beer at the event given how high the demand is when all the riders return in the afternoon. (Greg and Steve to coordinate).  Working w/Whole Foods to supply some of the aid stations w/drinks and fresh fruits.  Action: Steve to ensure vendors know they have to supply their own refrigeration.

Bike route issue:  a routing issue in Kentlands—re-routing around an October Fest celebration already in place at Kentlands.

Committee update:  Steve needs to meet w/the groups and get the volunteers up and running:  Trails, marking/clearings, parking, course marshals, beer servers, etc.

Permitting is underway; scheduled to meet w/the parks at the end of this month.

 

Item #7: National Public Lands Day (Ernie)

National Public Lands Day is October 1st.  MORE does not yet have a coordination/outreach plan.  REI wants to be included and involved.  Jeff and Dave will coordinate and develop a plan.

 

Item #8: 25 for 25 Funding (Ernie)

The BoD needs to start advertising it.  Ernie will work with Martin to develop webpage and social media blitz in support of the $25 for 25 years fundraising campaign.

 

Item #9: Fundraising Effort Update (Ernie)

Action:  Board Members are asked to provide updates to the Fundraising Plan Steve drafted six months ago.  Action Item: all board members will report fundraising contacts at our next board meeting.

 

Item #10:  Winter Membership Meeting (Carlos)

Q:  Shall we reserve the Caulfield Center or look for another venue?  A:  YES—lock it in, but let’s also be on the lookout for another venue for next year, where riding is close-by, such as the facility at Fairland Regional Park near the Icehouse Pavilion.  Action: Carlos will look at options at Fairland regional Park. The Winter Membership Meeting will be held the day before Super Bowl in early February 2018 as in years past to maximize attendance.  Need to focus on the details for swag: Cannondale, Shimano, Trek, etc.  MORE is looking to recognize trail volunteers, members.  We will begin the silver spokes award process for nominations, voting and coordination of awards.

Q:  What about the summer member’s meeting location?  Action:  Carlos should also reserve the summer venue at the same location and do this within the next two weeks.

 

Item #11:  Communication Schedule & Fall Trailhead News (Rob)

Rob is reviewing all of MORE’s communication activities—Trailhead news will go out in the future (i.e. by the end of September, Quarter Three).  Need to Solicit articles & topics from BoD, staff, and MORE members.  Q:  When are MORE’s major events happening?  A:  They seem to be bunched up in late spring, summer, and fall.  What about getting a trail work calendar out at regular intervals?  Ernie:  three months ago we talked about assignments for all the BoD.  Action:  Ernie will follow-up on trial descriptions and reminders for BoD’s responsibilities for communications.

 

Item #12:  General Topics
Q:  When will elections be held for the vacant Board positions (President, Vice-President, Treasurer, and Operations)?  Late November/early December.  Strategy session will be held in early November (11/12).  Next month will most likely be Aaron’s last BoD meeting but will work remotely to support the BoD.  Fall Camping Trip in September is also on the calendar.

 

*The next MORE Board meeting with be September 11th at REI in MD, 7PM-9PM. 

 

July 2017 MORE BoD, Staff, and Member Activities for the August Report

 

 

President – Ernest Rodriguez

  • Membership
    • Work with Tom to send out reminder emails to lapsed and expiring members for renewal
    • Send out daily “Thank you” emails to renewing members
    • Attended DirtFest at Big Bear in WV as MORE
    • Attended MORE’s 25th anniversary gala
  • Advocacy
    • Attend and join newly formed “VA MTB Alliance” with Steve
    • Focus is on networking for sharing ideas, best practices and creating a strong state voice for advocacy
    • Attended meeting with Steve DonTigny and Ryan DeLaney with Congressman Don Beyer for MTB advocacy
    • Attended meeting with National Park Service with Steve DonTigny and volunteers for trails, reroutes and possible pump track
    • Working with NOVA Parks on selection and path forward with BROT sustainability work
  • Support
    • Participated on Gala committee planning
    • Sent out personal emails to members encouraging them to attend our fundraising gala
    • Processed and tracked gala ticket sales and donations
    • Processed Women’s Intermediate MTB Class registrations for Simona and Anne
    • Participated in IMBA’s Ride Center discussions and application for MoCo
    • Applied for grant from Keen shoes, “Keen Effect”
    • Created website and Facebook post
    • Trails committee, tool grant for Chris Garret to support building new trails in Carrol County

Executive Director – Steve DonTigny

  • Public Open House – Benjamin Banneker Park Project
  • Ft Dupont NPS meeting
  • Gala Committee calls
  • 25th Gala Event
  • Staff Calls
  • Capital Trails Coalition meeting
  • VA MTB Alliance weekend
  • Google drive and contacts database
  • OA planning calls
  • OA Meeting with Rep. Beyer
  • MoCo Epic:
  • marketing materials to VA shops, MD volunteers
  • Whole Foods meeting, contract
  • Beer sponsors
  • Final permitting
  • Aid Station letters and confirmations
  • BikeReg account and emails

 

  • MoCo 2017 Signups – 141 Riders / 191 with Volunteers – 2016 – 203 at same point.
    • The 25 Miler: 21
    • The Whole Foods 40M 66
    • The Shimano 55M 15
    • The Sandy Spring 75M 23
    • Sweeper/Course Demark 16

Vice President – Rob Lowe

  • Lead Wakefield Rides
  • Ad-hoc Wakefield and Accotink Trailwork/Trimming
  • Aug BOD Meeting Agenda and July Activities Report
  • Attended 25th Anniversary Gala
  • Communication Schedule Research

 

Treasurer – Aaron Richter

  • Prepared books and paid checks
  • Meet with CPA and finalized 2016 tax return and financial review
  • Attended 25 Gala
  • Attended MORE EF ride

 

Operations – Greg Dwyer

  • Gala Event participation and beer delivery
  • Secured small business donation for the Gala–Shine Massage of Riverdale, MD
  • Recruiting for upcoming BOD position(s)
  • Social media postings throughout the period

 

MD Trail Advocacy – Dave Magill

  • Developed and submitted IMBA Ride Center application for MoCo, obtained IMBA feedback, working on revised application
  • Drafted and submitted MORE maintenance agreement for the Pepco trail to MoCo Parks
  • Worked with Carlo Alfano on Rivers Edge RTP grant, trying to get SHA to accept our plan and execute the grant MOU, redrafted the application
  • Collected GPS data at Patuxent River for submission to DNR for permitting
  • Processed grant request from Chris Garrett for Chesapeake Church Trail with Trails Committee
  • Arranged delivery of more pervious pavers to SCSP
  • Led Schaeffer Farm trail workday
  • Helped organize Hashawha ride and communication between our liaison and parks dept

VA Advocacy – Jeff Niner

  • Met with NoVA Parks rep at their HQ to discuss status/way ahead for Mt Vernon Park
  • Pushed ticket sales/Attended 25th Anniversary Gala
  • Scheduled meeting w/ Mt Vernon Park Supervisor
  • Drafted Email to VA Trail Liaisons re Trail building workshop (9/9-10)
  • Distributed MORE promotional materials (stickers and hang tags) at FH parking lot on 8/5

 

Member Representative – Tom Howe

  • Working with Ernie to take over reminder emails to lapsed and expiring members for renewal
  • Working with Ernie to take over sending of the daily “Thank you” emails to renewing members
  • Working with Ernie to streamline / understand process of automatic email notifications for membership sign-ups
  • Attended MORE’s 25th anniversary gala

 

Activities Director – Carlos Alfaro

  • Assist with 25th Anniversary Gala
  • Attend 25th Anniversary Gala

 

 

Trail Boss – Jonathan Kidwell

  • Updated website and Track it Forward
  • Began distribution of tools to liaisons
  • Attended 25th anniversary gala

 

Ride Coordinator – Brad Hawk

  • Attended 25th Gala
  • Various social media (FB, Instagram, Twitter) postings

 

Fundraising Development – Jonah Myers

  • OA DMV planning call
  • OA DMV meeting with Rep. Beyer
  • Donations tracking
  • BOD recruiting

 

Historian and Website – Martin Fernandez

  • Web maintenance
  • Member communication; mostly forwarding answering queries from site/Facebook
  • Participated in Gala committee; gathered solicited imagery and put together anniversary video; reached out to old members for messages

 

June BoD Meeting Minutes + May Activity Reports

MOREBoardMeetingJune2017Agenda-Final

Mid-Atlantic-Off Road Enthusiasts (MORE) Board Meeting

REI Tyson’s Corner

June 12, 2017

7:00PM-9:00PM

 

Board Members Present

  1. Ernie Rodriguez, President
  2. Rob Lowe, Vice-President
  3. Greg Dwyer, Operations Director
  4. Jeff Niner, VA Advocacy Director
  5. Tom Howe, Membership Director
  6. Carlos Alfaro, Activities Director
  7. Aaron Richter, Treasurer
  8. Dave Magill, MD Advocacy Director

 

MORE Staff, MORE Members, and Guests

  1. Steve Dontigny, MORE Executive Director
  2. Jonah Meyers, MORE Vice-Treasurer

 

Item #1:  2017 Budget/Financial Review (Aaron)

Aaron reviewed budget for 2017 Gala Event, MORE’s Statement of Activity (January 1st to June 1st), and status of CFC application for 2018– (MORE was recently notified by the CFC it does not have the proper paperwork for the 2018 application.  An outside audit costing approximately $10K would have been required for MORE to participate in the 2018 CFC campaign.  The Board took the decision to not pursue CFC in 2018 as the cost and effort of the audit would be approximately 50% of the revenue MORE would generate from participating in the CFC; the Board determined that it could re-coup the lost $10K in 2018 through other fundraising means. Given lower revenues an audit would not be required to participate in 2019 so MORE will now focus on a 2019 application

 

Item #2:  2016 Tax Returns and Financial Review (Aaron/Ernie)

2016 returns are complete. Ernie and Aaron will post page one of the IRS Form 990 to the MORE website.

 

Item #3:  Membership Updates (Ernie)

IMBA is using a new format for monthly updates regarding new memberships, renewals and re-engaged members.  Initial feedback from chapter member groups is very positive.  Current MORE membership level is at 1,450 members.  The tax exemption certificate is on the MORE web page:   http://www.more-mtb.org/more-documents   Board made it clear that Board Members, Trail Liaisons, and other staff are using this letter to save MORE money on state sales tax in VA, DC, and MD.  Action:  All Board Members and senior MORE volunteer staff.

 

Item #4:  MD Trails Update (Dave Magill)

Brunswick:  The City of Brunswick approved a budget which included $15,000 for trail projects.  Carlo A. is MORE’s liaison.

Greenbrier & Frederick Watershed:  Dave Kalt resigned as co-liaison; he will continue to assist, but will not be the main liaison.  Joe Whitehair has agreed to step up as co-liaison, joining Phil Van Werkhoven.

Emmitsburg:  Community Heritage Day Festival on June 24th.  Various mountain bike and road rides (Road rides: 10 mile and 25 mile), family events, kids rides, etc. See contact:  Tim O’Donnell @: todonnell@emmitsburgmd.gov

 

MoCo Trails:     

County wants to implement a signage update.  Looking to get MoCo certified as an official IMBA Ride Center.  Action:  Need a volunteer to assist MORE and MoCo w/this.

Damascus:   Four miles of trails built around at a small park there.

NW Branch Trail: Three miles of trails being built to extend current four miles of trails.  Concluded a successful ride w/MoCo County Council member Hans Reimer.

Schaeffer and Muddy Branch:  Pepco is looking good to approve and permit the connector b/t these parks.

Rockburn:  Melanie Nystrom is working to enhance the bike park, applying soil-tac and a new 30’ TTF including a roller and drop.

Patapsco:  Cocktails for Trails was a successful event.  (Dave attended on behalf of the BoD and other MORE members attended).   MD DNR has received funding for a bridge in Patapsco:  connecting Daniels to Woodstock.

Lock Raven:  nothing to report

Bacon Ridge:  Mike Klasmeier is flagging phase III and getting ready to build!

Cosca:  Build is moving forward.  July 1st is Discovery Ride (an “Invitation to Cosca” on the new trails) followed by a trail workday.

Rosaryville: nothing major to report.  McNeely did some trail work days to mitigate the ongoing puddle issue.

 

Calvert County:  Seed money in the form of a $1K hand built trail grant will be set aside to begin building a short 1.3-mile trail on the Church property; this trail will be open to the public and the first MTB trail in the county.  Chris Garrett is leading this effort

 

Item #5:  MD 2017 RTP Grant Update (Dave)

New changes in place for 2017-18 RTP grant applications.  $10K-$15K is now the expected ongoing permitting cost for new trails, regardless of trail length.  That said, permitting costs will not be covered under new RTP grants.  Size of maximum grant is now up to $80,000 per project.    Volunteer labor rate has been cut from $25/hr to $16/hr (was changed to “unskilled” from “skilled”).  Grants are due July 1st, 2017.  Friends of Patapsco Park is likely not interested in pursuing a 2017 grant. Dave is talking to MORE liaisons who have existing RTP grants.  Austin Steo (liaison for Fairland) is out of the RTP grant business.  Because of these RTP Grant application changes, MORE liaisons are unlikely to apply for new RTP grants.  The permitting process is extremely slow (two to three years for permit granting) coupled with all upfront costs for permits make the new RTP process very onerous to MORE trail liaisons.

 

Item #6: VA Trail Update (Jeff)

I-495 Jumps Park:  Big Steel Tool Box has been purchased from Lowes and was delivered on June 2nd.

GW National Forest:  Laurie will take over as trail liaison.  Approximately three organized trail workdays each year.

BROT:  Jeff, Larry, Ernie, and Steve meeting w/NOVA Parks HQ this week to discuss new BROT trail plan.

Lake Fairfax:  Frank Raiti (Lake Fairfax Park liaison) meeting–Frank provided advice and counsel regarding how to support trails in NoVA with Fairfax Co. Park Authority Board.

Meadowood and Mount Vernon:  many trees down due to dry winter/west spring.

Wakefield:  trying to get an audience w/the land manager for a skills area in Wakefield.

Trails Summit in Loudoun:  Loudoun Co. has reached out to MORE for trail master planning support.   IMBA will be involved in a future telecom w/County folks—the idea is that IMBA would design the trail and MORE would build it.

 

Item #7:  MoCo Epic Update (Steve)

Email blast to all of last year’s participants has gone out.

Numbers thus far:  53 signed up thus far this year compared with 97 last year.  Met w/Whole Foods (WF) as vendor—putting together a plan w/menu options.  WF is very interested in providing the food:  marketing, promoting, etc.  Q:  Would WF support some MORE Happy Hour events?  A:  Possibly.  Q:  Could WF store purchase some bikes as a giveaway that would include a MoCo free entry?  A: Possibly.  Germantown Cycles dropped out as an aid station sponsor and REI stepped in right away.  FYI, Trek has purchased all the local Revolution bicycle stores.  Trek is on board to support Saturday activities w/women’s clinics and possibly a bike donation.  For Saturday, we’ve got Salsa, Cannondale, and Jamis on board for demo bikes; working to get Niner and Trek.  Q:  What about Shimano?  A:  We’re working it.  Q:  What about FOX and/or SRAM?  A:  Can look into it.  Marketing details will be finalized this week.  Q:  Can we get MOCO Epic hang tags to market the event? A:  Yes.  New Belgium (NB) is NOT sponsoring beer this year for the Epic.  NB has a new online process this year: one for beer, one for funding.  Q:  What about Sierra Nevada?  A:  get in touch w/Brad Philips.

 

Item # 8:  Summer Festival De-Brief (Carlos & Steve)

A great event was had by all!  Good planning to reserve both pavilions, even though only one was used.  A perfect setting and an excellent volunteer event.  Propose having the 2018 summer festival at the same exact location.  If we do this again at the location, we’ll have a much better idea of what we need (Food & beverages), how we are organized for the event (group rides in AM and PM, demo bikes, etc.), how we market MORE and interact w/land managers and elected city/county officials, the need to improve action on getting all riders to sign waivers, and dedicate key volunteers for specific tasks.  New Faces attended. Board agreed to hold the Summer Festival event at the same location next year. Action: Carlos will reserve the same space for next year and reserve an alcohol permit.

 

Item #9: Gala Event Update & Committee Update (Ernie & Carlos)

Need to lock-down the catering:  we do not have food yet. Board agreed that this is an issue that needs prompt attention.

Beer:  DC Brau is sponsoring the beer at the event. Eight cases.  A:  Will the caterer serve liquor or not? A:  need to determine.  Q:  Are we giving out swag? A: No as it is too expensive and this is a fund raiser, not a fund deplete.  All Board Members are responsible for providing two bottles of wine for the event for a “Wine Pull”.  Donations at the event will go to MORE’s general trail fund.  http://www.more-mtb.org/25-more-years/

 

Item #10: Gravity Soul Sponsorship Request (Ernie)

Ernie: For the past two years we have supported Gravity Soul.  Vote:  Support Gravity Soul for an additional year.  Passed—all Board in favor.

 

*The next MORE Board meeting with be July 12th at REI in DC, 7PM-9PM. 

 

June 2017 Activity Reports

 

Ernest (Ernie) Rodriguez

  1. Several Gala planning activities, ticket sales are ongoing for July 29
  2. Several Summer Festival planning activities, event was great
  3. Speaking at Mappy Hour at Wundergarten in DC about MORE trails and rides
  4. Membership, renewal emails and reminders, 102 renewals, 15 new with Free Bike raffle from IMBA
  5. Worked with SCORE and NICA to facilitate transfer of non-profit
  6. Website and social media support activities
  7. Follow-up with CFC application questions – more at BoD’s meeting
  8. Financials with Aaron and accountant
  9. Loudoun County trails advocacy meetings
  10. Club Ride agreement and sponsorship, MORE gets 50% of tees for trails
  11. Interview with On-Tap magazine Michael Coleman, Trails, Rides, Access, Volunteers and FUN
  12. Ordered MORE 25th anniversary socks and t-shirts
  13. Working with Steve on MoCo planning
  14. Gravity Soul sponsorship request

 

Steve DonTigny:

  1. PHTA Board Meeting
  2. Sound Wall Trail work day
  3. Bike To Work Day Pit Stop Hosting at New District Brewing, co-locate with Bike Arlington
  4. AM Pit Stop with Bikenetic
  5. Lake Fairfax Park Corporate Work Day-marketing materials to Tony
  6. Northwest Branch Trail opening, shirts to Lynn G.
  7. Capital Trails Coalition meeting
  8. America Walks Webinar
  9. IMBA All Staff Calls
  10. MABRA NICA call
  11. 25thGala Planning
  12. Summer Festival
  13. Wakefield sMOREs ride
  14. MoCo Epic:
    1. Whole Foods Market meeting, Food and Marketing concepts
    2. Marketing Meeting, Flyer/Poster development and Follow up meeting
    3. Aid Station sponsor letters and confirmations
    4. Beer Sponsor applications, emails, follow up
    5. Saturday events planning, Bike Demos, Clinics, Rides
  15. BikeReg emails

Carlos Alfaro:

  1. Attended gala planning and discussion meetings
  2. Helped test ticket purchase for gala
  3. Planned summer festival items, asked for help
  4. Gathered a lot of stuff from the Germantown shed for the summer festival and delivered items back
  5. Trail work days at Mt Vernon, continued to keep trails open
  6. Met with membership director and VA director to get best practices from Frank Riati.

 

Dave Magill:

  1. Conference call with SHA re RTP projects and new rules for 2017
  2. Recruiting new co-liaison and project leader for Shed
  3. Schaeffer trail work day
  4. Attended cocktails for trails at Patapsco
  5. MoCo meeting on upgrading signage throughout the county
  6. helped organize ride with county council member Hans Riemer on NW Branch trail
  7. Began field survey and flagging for new trail in Calvert County with Chris Garrett
  8. Negotiating alignment of new trail on Pepco ROW including DNR section, as well as construction support by MoCo Parks, maintenance agreement with MORE

 

Jonah Meyers:

  1. Attended Mappy Hour to hype MORE to the D.C. outdoor enthusiast community
  2. MD RTP grants calls
  3. MD RTP grants presentation development for liaisons
  4. Distributed MORE hang tags to all seven Race Pace Bicycles locations

 

Aaron Richter:

  1. Attended Mappy Hour event
  2. Attended more summer picnic
  3. Worked I tax returns and financial review
  4. Updated current year books

 

Greg Dwyer:

  1. Took, cleared w/Board, and posted May BOD meeting minutes.
  2. Attended & represented MORE at “Mappy Hour”, May 30th.
  3. Secured donation for 25th Anniversary Gala Event
  4. Various event postings to FB page during the month, i.e. Emmitsburg Trail Work Day, Mappy Hour, etc.

 

Jonathon Kidwell:

Nothing reported for May

 

Tom Howe:

  1. Worked with Ernie to send out email blasts to our contacts
  2. Worked with Ernie to send out June membership renewal and lapsed membership reminder emails
  3. Reviewed with Ernie the most recent membership drive/support/results
  4. MORE Summer Festival event day setup and participated in the Ride with Board Ride
  5. Planning next Wakefield Trail Work day for Saturday, 6/24 to build the upper berm for the Power Station Descent
  6. Providing trail maintenance supported as needed to PVC to prep for W@W

Rob Lowe (out for majority of May):

  1. Lead 1 Ride at Wakefield
  2. Summer Festival Planning, Support, Teardown

Jeff Niner:

  1. Order, pick up and Deliver 495 Jumps tool box – 4 hours
  2. Mt Vernon Park Meeting on Way Ahead – 2 hours
  3. VA Trail Liaisons Email – .5 hours
  4. Handed out MORE stickers/hang tags at DirtFest, PA

 

Brad Hawk (out for most of May):

Updated several events to the Facebook pages and provided web/FB support via email

 

Martin Fernandez:

  1. Website maintenance – almost daily
    2. Tracked down and acquired LOTS of documentation from MORE’s early years for the 25th Gala Event. Organizing the materials and have an archive of documents related to the Frederick Watershed, Fountainhead Regional Park, and the effort to open trails in Montgomery County
    3. Have been publishing #TBT articles on the MORE website
    4. Secured moreMTB as a twitter handle – used to be Scott Scudamore’s handle
    5. Working behind the scenes on a comprehensive “where to ride spreadsheet” – will incorporate it with the work Kathy Mihn has done. Need to recruit other MORE members/volunteers to help building the actual “venue” pages; Although a lot of work has been done there is much left to do
    6. Purchased an annual club membership with Ride With GPS – have begun inviting and sending messages to liaisons, however, very little feedback or response. Only Ken Lohr and Eric Crawford from Patapsco have responded.
    7.  Misc. Other items, including Social media updates, communications with members, Track it forward, messaging with land manager at Meadowood and misc. communications with Prince William Forest Park, including re-submitting the proposal we sent them last year.

May 2017 Board Meeting Minutes + April Activities Reports

Mid-Atlantic-Off Road Enthusiasts (MORE) Board Meeting

REI North Bethesda

April 8, 2017

7:00PM-9:00PM

Board Members Present

  1. Ernie Rodriguez, President
  2. Rob Lowe, Vice-President
  3. Greg Dwyer, Operations Director
  4. Jeff Niner, VA Advocacy Director
  5. Tom Howe, Membership Director
  6. Carlos Alfaro, Activities Director (via telephone)

MORE Staff, MORE Members, and Guests

  1. Steve Dontigny, MORE Executive Director
  2. Jonah Meyers, MORE Vice-Treasurer
  3. Jonathan Kidwell, Trail Boss
  4. Nate Fischer, prospective member
  5. Jon Posner, Maryland Interscholastic Mountain Biking (MTB)/National Interscholastic Cycling Association (NICA) & M.O.R.E. member
  6. Fred Powell, Maryland Interscholastic MTB/NICA
  7. Eric Crawford (via telephone)

Item #1: Informational Presentation by Maryland Interscholastic Mountain Biking (MTB) (Jon Posner and Fred Powell)

Maryland Interscholastic MTB is affiliated with the National Interscholastic Cycling Association (NICA) and has just initiated an effort to become a 501(c)(3) organization in Maryland. Goal is to set up youth/high school clubs, mountain bike races, and develop youth mountain biking in Maryland. There are established NICA “Project Leagues” in Pennsylvania and Virginia. Spring and fall racing seasons are being established. NICA is focused on mountain biking only. What is the MD affiliate organization looking at accomplishing? 1) developing core staff (leadership team); 2) submitting a winning bid with NICA; and 3) building a local/regional network. MTB teams can be regional or composite; don’t need to necessarily affiliate w/a school. How could Maryland MTB/NICA collaborate w/MORE going forward? MORE BoD invited Jon and Fred to come back with an “ask” of MORE. The ask may include request for social media and website advertisements for MD NICA, financial contribution, volunteer recruitment.

For more information see: https://www.facebook.com/HighSchoolMTBMaryland/

or http://www.nationalmtb.org

Item #2: Patapsco TrailFest (Eric Crawford via telephone)

Eric presented two proposals regarding discounting MORE memberships at Patapsco Trails Festival. (one proposal that discounted memberships asking MORE pay for the discount, the other concerned discounted MORE memberships with an outside organization or donor(s) funding the discount. The Board agreed to make a decision regarding Eric’s request NLT May 15th. The Board continued discussion and decided not to discount membership as it would set a precedent for discounting memberships at events and further assumes members paying full price are actually subsidizing discounted memberships for a select group. Also considered is IMBA requires full membership payment regardless.

Item #3: Membership Updates (Ernie)

Current membership level is at 1,416.

Item #4: VA Trails Update (Jeff Niner)

Annual Women’s Day at Accotinck was yesterday (May 7th). Approximately 95 women participated—a great turnout taking into account the cold, wet weather. A beginners and advanced skills clinic was held as well as a basic repair clinic. Spokes purchased food. Tom Howe promoted M.O.R.E. w/a short presentation. A technical/computer issue (MORE’s credit card reader) was the reason we had difficulty signing up new members (we’ll get that fixed before a future event happens). Perhaps hold a spring and fall Women’s Day event?

Trails/Workdays Update: Successful trail workdays at Fountainhead, Wakefield, and James Long Park (Martin F. led this work day)

495 Jumps and job-site toolboxes were discussed.

A further discussion regarding next steps for Mount Vernon Park is warranted among Ernie, Steve, Carlos, other interested individuals.

MD Trails Update (not inclusive as Dave Magill was absent)

Bacon Ridge: Greg Dwyer attended the recent “Introduction to Bacon Ridge Day” held on April 30th. In summary—it was awesome. The Bacon Ridge folks have done an outstanding job building trails, interfacing with the community, and keeping MORE members and the MORE Board informed and a part of the process.

Frederick Watershed: has held several workdays rerouting and doing trail maintenance.

Fairland: Austin Steo and his volunteers have held several trail workdays over the past six weeks. A new bridge was built and installed by M-NCPPC (Maryland National Capital parks and planning Commission) in February and volunteers have been busy re-routing and improving existing trail to incorporate the new bridge.

Patapsco: continues with the trail work series with amazing volunteer partners and bike shop sponsors for breakfast and lunch.

Item #5: MoCo Epic 2017 Update (Steve D)

Steve recently met w/the Epic planning team. Bids for rental services are going out soon, confirmed aid station sponsors, met w/Whole Foods (WF) reps to discuss WF as Vendor/Title sponsor, permitting is in process as is working on marketing pieces/image production for the event. Date is October 7/8 (Saturday/Sunday). Set-up will begin Friday (Oct 6th), teardown Monday (Oct. 9th). Registration is now live for riders, volunteer positions, etc. Marketing piece is important to get the word out. Meeting w/a potential volunteer coordinator. Also working with a potential trails coordinator to coordinate marking the various courses.

Item #6: Summer Festival Update (Carlos A. via phone)

Festival is coming up soon! A plan and specific milestones have been created to post on social media to build momentum for the event. Q: Could we use BikeReg to support the event so we have a better head-count and a possibility to obtain donations from members? Ernie: The summer festival has always been a free member benefit, a payback to members, so I recommend we not use BikeReg to raise funds or charge for the event. We need to keep it free and can easily build interest through our FB, MORE web page and Trailhead News. When using social media, make sure we’re noting that the Summer Festival is for MORE members and their guests and that it is not a public event. Our liability insurance covers member and guest, however public events would require additional insurance riders. Ernie: let’s make sure we engage w/Stephen Miller to cover safety issues.

Item #7: Summer Gala Update (Ernie/Carlos)

The organizing committee is meeting currently and will provide an update to the Board in the next week. We need to get started building excitement, opening ticket sales and encouraging sharing of picture and video files at: http://www.more-mtb.org/25-more-years

Item #8: Communication Plan with Read Ahead (Ernie)

Ernie: Shared the communication plan written by Martin Fernandez in 2014 ahead of the meeting for all to review. It is very detailed with suggested assignments for Board to share information with membership via Blog, social media and Trailhead news. Ernie Q: Could we create a time-line w/names regarding who posts what and when? A: (Greg): Yes. We will follow-up; there will be more to come on this item.

Item #9: Chapter Charter Changes from IMBA (Ernie)

Dave Magill and Kevin Adams have reviewed the new chapter charter. Propose Aaron Richter review as well. Need to understand how IMBA scores on their chapter “report card.” This is important as the new chapter charter requires MORE to complete a health of the organization survey, so it’s only fair to see the results for IMBA. Ernie will work with one of two board volunteers to develop and communicate a membership outreach and feedback plan to decide MORE’s position with or without IMBA.

Item #10: New IMBA Website and Update (Ernie)

What has IMBA ben up to lately? 1. Developing a new membership program that will replace CiviCRM; it’s easier to use, communications built into it. IMBA has listened to Chapters and reduced the proposed membership dues increase to $39 effective June 1, 2017. IMBA is working with chapters on the Spring Membership Drive sharing all membership revenue and will continue to do so. Effective June 1, membership revenue will be shared 50/50 between IMBA and MORE. Ernie, Steve, Ryan and Dave Kalt met with David Wiens to share MORE’s input and gain additional insight into IMBA’s chapter program. Luther Prost from IMBA’s Board of Directors was also present at the meeting and interacted with Ernie, Steve, Ryan and Dave.

On a related “member outreach” note, we have two, brand-new “easy ups” to promote MORE at future events (races, community events, REI-hosted events, etc.).

Item #11: General Updates

Tool surveys: (Jon Kidwell)

Ernie: Constant Contact subscription paid for one additional year

FB and Instagram Feeds have been renewed—thank you Martin F.!

*The next MORE Board meeting with be June 12th at REI in DC.

 

May 2107 Activity Reports

Ernest (Ernie) Rodriguez

  1. Worked with Steve DonTigny on final edits for Hang-Tags, ordered and delivered to Bikenetic, Spokes, QMTB, Martin Fernandez, Larry Cautilli, Phil VW, Mike Klasmeier, Eric Crawford, Todd Bauer, Jonah Meyers, Mark Zaragosa, Alex Bernard for Germantown Cycles, Carlos Alfaro for all Spokes stores, Performance at Tysons & Baileys, Bakers Dozen (Bikenetic), Big Wheel Bikes, Bike Lane
  2. Attended informational happy hour with Outdoor Alliance, David Wiens and Luther Prost
  3. Working with Martin on MORE’s “Where to Ride” design for our webpage
  4. Outdoor Alliance planning meetings with Jonah and Steve
  5. MoCo Epic planning meeting
  6. 25th Anniversary Gala planning meetings
  7. Trail work at Wakefield
  8. Applied for grants with Microsoft, REI and
  9. Secured 4 admission tickets for Henry Ford Museum for Gala
  10. Follow-up with United Way DoMORE24 and registration
  11. Send out communication plan to current Board Members
  12. Created multiple social media and MORE events on calendar
  13. Created Membership files for Lapsed and expiring membership and daily thank you emails for new or renewing members.
  14. meeting with Loudoun County volunteer and planning commissioner stakeholder for trail access in LoCo

Steve DonTigny:

  1. IMBA All Staff calls
  2. GoToWebinar – Exploring the Outdoors: Partners in Outdoor Spaces
  3. Lake Fairfax Pumptrack event discussion
  4. PHTA Board Meeting
  5. Quantico Epic materials
  6. OA DMV planning call
  7. Phoenix Bikes Makers’ Ball & 10th Birthday Bash
  8. Outdoor Alliance Happy Hour
  9. Capital Trails Coalition meeting
  10. Hang Tag distribution
  11. REI Grand Opening-Rockville -Friday and Saturday
  12. Board Ride w/Kevin A.
  13. Loudoun County Planning Commissioner meeting
  14. MORE Women’s Ride and Clinic support activities
  15. MoCo Epic Team meeting
  16. MoCo Epic event:
    1. -budgeting
    2. permitting
    3. Aid Station and Sponsors contact
    4. Rental confirmations
    5. flyer production

Carlos Alfaro:

MORE Women’s MTB Ride for May 7, 2107:

  1. Changed the Park Permit maximum capacity (also gained a new Mt Vernon Volunteer, Britta S, who is the FCPA Park Permit Manager)
  2. Got Simona a new Sponsor to the basic skills clinic (contacted and got approval from wicked wash racing, 3 ladies to perform clinic)
  3. Got Simona a new sponsor for the Lunch (contacted and got approval from Spokes etc. to pay for the Lunch)
  4. Got Simona 6 secret backup bikes for lady riders (from Spokes Etc. , 6 Specialized Demo Bikes)
  5. Got Spokes Etc. to send Women’s Day Email invite to 40k customers in local area)
  6. Planned to pick up and deliver skills park set and any additional gear from Germantown storage locker
  7. Planned to set up MORE Tent and HQ for event to support Simona.

 

MORE Summer Festival:

  1. Got Specialized to bring a Tent, 6 S-works bikes, 6 Spokes Etc. Spec Demo bikes
  2. Need to get new beer sponsor
  3. Created action plan to distribute social media for invitations
  4. Created Map for placement of activities
  5. Created schedule of events for the day
  6. Will request from board, “should we do a BikeReg like MORE’s Women’s MTB ride?” maybe 10$ donation
  7. Will request from board, how do we ask for potluck.

MORE 25th Anniversary Gala:

  1. Volunteered with Ernie and Greg to get booze sponsors and provide back before next meeting.
  2. Greg Dwyer scored a great with win with DC Brau.
  3. Supported Steve DonTigny with REI new store opening and community day
  4. Attended with Steve and talked to people on Friday 4/30 8am-12pm about who is MORE.
  5. REI was happy we were there! New store looks great for future meetings.

Mt Vernon Park Trails:

  1. Met with Dan Stork April 18th to ask about status, and his recommendation.
  2. Met with Liz Cranuaer April 24th at the Lake Accotink public meeting about Mt Vernon Status
  3. Helped edit FCPA Map April 26th
  4. Continued to Perform Trail Maintenance
  5. Worked with Jeff Niner to get info about history of park permits for construction

Dave Magill:

  1. Worked with Tom Newton to finalize bridge designs and to accelerate the wetlands and erosion control permit applications for Patuxent
  2. Surveyed/flagged several miles of trail along the Pepco right of way in Montgomery county with Pepco and DNR personnel
  3. Several conference calls with large stakeholder groups to advance the Pepco trail
  4. Participated in Facebook discussions regarding IMBA, the chapter program, and MORE
  5. Discussed various local issues on Carroll county trails with county stakeholders
  6. Encouraged liaisons to develop signage programs that could be funded through the General Trails Fund or RTP grants
  7. Attended MoCo Epic planning meeting

Jonah Meyers:

  1. OA DMV planning call and initial planning of a town hall event with Maryland legislators
  2. Patapsco trail work
  3. Donations tracking
  4. SHA RTP grants planning process conversations with stakeholders and development of RTP grants introduction materials
  5. Calls for RTP grants already awarded to MORE

Aaron Richter:

  1. Worked on books,
  2. Worked on taxes and financial reports
  3. Paid bills & VA state registration
  4. Rode with Todd from Sandy spring Bank

Greg Dwyer:

  1. Initiated web and communications plan review w/select BoD, staff, and members
  2. Participated as BoD rep at “Intro to Bacon Ridge Day”, April 30th.
  3. Updated FB page w/Bacon Ridge, Cosca, and Fairland trail work days
  4.  contacted DC Brau & finalized beer donation for July 25th Anniversary Gala

Jonathon Kidwell:

  1. Updated MORE website with upcoming trail work days
  2. Followed up with liaisons to collect waivers from trail workdays

Tom Howe:

  1. Compiled the copy for the Trailhead Newsletter
  2. Wakefield Trail Workday with 20+ volunteers yielded 100+ man hours of trail love
  3. BoD Ride with Kevin Adams
  4. Dropped off MORE Hang Tags at Spokes Etc Quaker Lane location (my LBS)
  5. Helping to support the MORE Women’s MTB Day at Lake Accotink Park

Rob Lowe:

  1. Working on April BOD Minutes. Eta mid-May.
  2. Trailwork at Wakefield April 29th, Assistant Crew Leader and May 7th, Storm Remediation Work
  3. Lead Wakefield Casual Rides 3 of 4 weeks in April and 1st week of May 

Jeff Niner:

  1. MORE Womens’ Day preps
  2. MORE Womens’ Day on-the-day work (set up/tear down, MORE desk, etc.)
  3. VA Trail Liaison general correspondence
  4. 495 Jumps requirements engagement/planning
  5. Mt Vernon Park local civic association engagement preps
  6. Drafted short fundraising article for Trailhead News

Brad Hawk (MORE Ride Coordinator):

  1. No Update for April 2017 – On Travel in Europe for Work.

 

 

March 2017 Board Meeting Minutes + February Activity Reports

Mid-Atlantic-Off Road Enthusiasts (MORE) Board Meeting

Held Via teleconference

March 13, 2017

7:00PM-9:00PM

Board Members Present

  1. Ernie Rodriguez, President
  2. Aaron Richter, Treasurer
  3. Greg Dwyer, Operations Director
  4. Dave Magill, MD Advocacy Director
  5. Jeff Niner, VA Advocacy Director
  6. Carlos Alfaro, Activities Director
  7. Tom Howe, Membership Director

MORE Staff, MORE Members, and Guests

  1. Steve Dontigny, MORE Executive Director
  2. Jonah Meyers, Vice-Treasurer
  3. Jonathan Kidwell, Trail Boss
  4. Martin Fernandez, MORE member and former Board member
  5. Mike Pellerin
  6. Karen Garnet

Item #1: MORE Insurance Overview

Meeting began with Mike Pellerin providing an update of MORE’s liability insurance coverage renewed on March 1, 2017.  MORE renewed at the same rate and same coverage for $14,200 plus and additional rider for the MoCo Epic, costing an additional $2,500.  MORE events are covered under MORE’s liability insurance as long as they are not open to the general public like the MoCo Epic which requires an additional insurance rider.  MORE is not covered for moving features and we need to be diligent in removing or alerting land managers to moving features.  Additional insured may be named on our liability insurance policy at no cost to MORE.  Additional insured are landowners who require indemnification from Memorandum of Understanding agreements.  Mike will research use of electronic waivers in DC, MD and VA.

Item #2: MD Advocacy Update (Dave Magill)

General Discussion: MORE will continue working with MD-Department of Natural Resources (DNR).  MD-DNR protects natural surface trails and establishes policies and procedures allowing access when no damage will result to trails.

  1. Brunswick Rivers Edge and Frederick Watershed: MOU’s have been signed for both RTP recipients; Brunswick Rivers Edge and Frederick Watershed.  Both Rivers Edge and Watershed are working through the NEPA process.  There is another project to sign the Frederick Watershed in the planning phase.
  2. Emmitsburg: Tim O’Donnell in his role of land manager is applying for a trail award to recognize Emmitsburg trails.
  3. Northwest Branch: future increase of trails based on recent land purchase by M-NCPPC/ Additional 500 acres purchased on northwest corner of 10-mile creek. Black Hills would be connected (partially) to Little Bennet. Connectivity will take time as negotiations with developers will take time.
  4. Patapsco: Nothing to report at this time.
  5. Rosaryville: Dave provided an update on Rosaryville meeting with MD- DNR. Previously, trail work and permission issues have been worked through the Rosaryville Conservation Trust.  Issues discussed included rebuilding the inter loop, future stream restoration projects, and possibility of winter closings.
  6. Bacon Ridge: Nothing to report at this time.
  7. Northwest Branch: Open with Shaun Punga and Tom Newton as co-liaisons.

Vote: Motion to transfer $10K of unrestricted general funds into MORE’s Working Capita Grant Fund (Patuxent, Frederick Watershed, and Brunswick). Motion was seconded (Dwyer), vote taken, and motion passed unanimously.

Vote: Motion to move half of the net proceeds ($10K) from 2016 MoCo event in MORE’s unrestricted funds section to MORE’s MoCo Reinvestment Fund. Motion was seconded (Dwyer), vote taken, and motion passed unanimously.

2017 MoCo Epic Event funds transfer (Dave):

Board and Steve Dontigny should be considering how funds would be reinvested in 2017. Steve: Going forward, it’s good to understand the split between spent funds and remaining funds. One idea is to spread the funds around to trail networks in the region.

Winter Liaison meeting (Dave):

All Board members invited. There will be a pre-ride before the meeting. Meeting will take place from 1-4 in Silver Spring. Martin suggested folks from Quantico and Richmond bike clubs attend (they are confirmed).

Item #3: VA Advocacy Update (Jeff Niner)

General Update: Taking time to understand the current issues of all VA trail liaisons. Have met with many of the VA liaisons, but still many more to interact with. A survey email and welcome email has been sent to all VA trail liaisons. All liaisons want MORE’s support with trail workdays and assistance with tools.

  1. Lake Fairfax: A meeting for the VA Trail Liaisons (TL) is in the works sometime after the March TL meeting on March 26th. The VA TL Meeting date and time is TBD.
  2. BROT: On 16 August, there will be a trail survey of the BROT.
  3. GW Forest: Current liaisons are looking to pass the torch. Tom is looking for a replacement, as current team is ready to pass the work on.   Approximately 350 miles of trails. Current liaisons are looking for someone to take over 11 miles of trails that are managed by the Forest Service.

Item #4: Financials (Aaron) *Covered at end of meeting

Looking to push for spring fundraising activities—push liaisons to get additional restricted donations to their specific parks.

Item #5: DC Advocacy Update (Steve Dontigny)

Ft. DuPont Park (FDP): MORE has been asked to lead a ride in the spring (April) for the Riverfest event. Current trail is largely a cinder-based trail. Rode different parts of the trail this past weekend to understand its current situation, to look at alternate routes, and to prepare FDP for the April Riverfest event.   Request to meet w/new park superintendent has been made this week; Steve will deliver MORE’s proposal to care for the trail system in FDP. There is no true single track in FDP. There is an individual who has offered to serve as FDP trail liaison. A big job ahead for MORE to clean, build, manage, and promote the trails in FDP. We have funds in the form of the REI grant ($15K) that need to be put to this project.

Item #5: Donor Development (Steve Dontigny)

Sent out donor contact sheet to each board member this morning; intent is to have each Board member contact individuals on their list. Dave Magill: Do we have a stock presentation about MORE to distribute via email to each potential donor? Steve: Yes, we can update what we created in 2016. Specifically, the “Who is MORE” presentation and the case for support document, though this needs updating. Dave: Need to also update the 10,000 hours of volunteers in our social media so that potential donors can see this. Also, interacting w/our local Chambers of Commerce is an excellent way to reach local businesses and others who support us.   Steve: a powerful argument to donors for funding MORE is that trails assist in keeping users healthy and active; this is a major issue in our current political conversation regarding the Affordable Care Act.

Action for Martin F.: MORE should have a “25 for 25” page on the website to show our metrics, our plan for 2017, and our supporters.  

Item #6: 25th Anniversary Gala (Karen)

Ernie: Updated the Board on current status and past actions. Board authorized an initial $5K to fund the event.

Karen: Committee has explored many options and approaches to the July event. The committee is still reviewing all of its options for venues, prices, numbers of attendees, etc. Venues are expensive. Looking to accommodate approximately 100 people. Committee is looking at an event in downtown Washington, DC. Date is an issue. Target date is July 29th (Saturday evening). $5K would not cover the event at venues we’re looking at. The Loft is where we’re currently looking (downtown, near metro center); we would not have to look at outside caterer at The Loft. Committee is looking at heavy appetizers instead of a sit-down dinner. Looking at a six-hour rental. Karen and the committee will keep the Board informed and updated.

Item #7: Grant Discussion and DMV Outdoor Alliance (Jonah Meyers)

Grant Discussion: Jonah proposed to take the discussion off-line and catch up w/Dave Magill directly.

DMV Outdoor Alliance: Ernie, Steve, Dave, and Jonah rode w/Outdoor Alliance staff in December. Goal was to discuss possibility of uniting outdoor enthusiasts (hikers, climbers, kayakers, horse-back riders, trail runners, etc.) in the DC metro area to see if collaborating on common goals made sense, specifically, focusing on parklands, interfacing w/elected officials, multi-type sport epic events in the region, etc. Ernie: I did not envision MORE contributing funds, but instead, I thought MORE could be a member of the alliance. We don’t want MORE involved in PAC activities. Jonah: The Alliance gets involved in advocacy and lobbying. We could be affiliated, but not financially support. Greg: the concept is appealing and I would ask that additional details be provided to the Board so we can reach a conclusion regarding partnering with the Outdoor Alliance.

Item #8: Summer Festival (Carlos)

Date is June 10th. It will be a family friendly event. We have the venue reserved thanks to Russ Adams. It’s located on the west side of Clopper Lake, in Nuthatch Pavilion. Elaine Hess will be assisting. Action: Need to get this advertised on the website and FB page. Confirmed that we have an alcohol permit. Could we get a demo bike vendor for the summer festival?: Carlos is working this. Looking at Trek and Specialized to demo bikes. Propose we gather swag from vendors now. Dave Magill: there are two activities at Clopper Lake for the family: boat/kayak rides and a frisbee golf course. There is an entry fee to get into the park—we need to let MORE members know this. Do we still pay if we ride in? No. A potluck is a good way to go as the pavilions have electricity and grills. We could have a BBQ competition. Carlos: does our insurance need an additional rider? Ernie: We do not need an additional insurance rider for members and guests of members. Countdown is 89 days away!

Item #9: Women’s Clinic (Steve Dontigny)

Sunday May 7th is next women’s clinic at Lake Accotink. Looking at 100+ women to participate. Steve needs assistance w/rider check-in, registration, and other planning/implementation activities.

Item #10: Website update (Greg)

Greg is behind on his action from the January 2107 Board meeting. Intent is to work w/Martin Fernandez and Jason Ashmore to consider alternatives to the current website. Martin and Jason built the MORE website, Jason is the system administrator and Martin is the content manager. Some initial questions for consideration are: 1) Can we host it somewhere less expensive? 2) Can we edit what is on the website? Editing the website CONTENT is the key goal now. We have 10-15 people with admin rights and each person has their own vision on how/why/when the MORE website should be updated. Jason is excellent at controlling website cost and will continue serve as system administrator. Martin will work to help train administrative users to add content to our site. Action: Rob, Tom, and Carlos, et. al will work together to review the website and provide suggestions for improvements to Greg D. who will present the suggestions, options, and proposed priorities for improving the MORE website during a future Board meeting.

How could we use GIS tracks to map MORE territory via a MORE member? Martin has agreed to update the MORE “Where to Ride” section with heat and actual trail maps.

Item #11: Trailhead News (Tom)

Request has been sent out for Trailhead News content: 25th Gala, MORE Summer Festival, etc. Seeking help to pull content together for the spring Trailhead News.

Item #12: Track it Forward (Jonathon)

Plan is to continue using this system for liaisons and tracking volunteer hours. Until we have something better, we’ll continue w/Track-it-Forward.

Item #13: Membership (Ernie)

MORE is currently at 1,489 members. “Chapter 2.0” from IMBA is still a work in process. Ernie has had several discussions w/IMBA management and believes IMBA is listening.

Item #14: “Club Ride” (Ernie)

MORE 25th Anniversary T-shirts will be available on the “Club Ride’s” website w/some of the proceeds of the $30 T-shirt price going to MORE. “Tees for Trails” promotion on the website.

*The next MORE Board meeting with be April 10th at REI in Tysons Corner.

February Activity Reports

Ernest (Ernie) Rodriguez

  1. Participate in Trails Committee meeting
  2. Survey of trail liaison needs for 2017 planning
  3. Monthly membership reminders to members and individual emails to renewing or joining members.
  4. Various teleconferences with IMBA; David Wiens, Bruce Alt, Antony Duncan
  5. Teleconference with trails committee and local leaders – update on IMBA chapter 2.0
  6. Grant invitation meeting with REI
  7. Grant applications with North Face and Patagonia
  8. Teleconference with UNSELF tracking program – IMBA’s FREE replacement for Track-it-Forward
  9. Teleconference with Outdoor Alliance, Access Fund, Outdoor Climbers to join advocacy forces
  10. Meeting with Boaters Association for participation in kids fishing contest with Steve Dontigny
  11. Work on locations for 2017 monthly board meetings

Steve Dontigny:

  1. Anacostia River Festival Kick-Off Meeting
  2. Dupont Call with M. Drajem
  3. PHTA Board Meeting-LoCo Trails discussion
  4. IMBA All Staff calls
  5. REI Co-op Grant Invitee Reception
  6. Capital Trails Coalition Monthly Meeting
  7. Trails Committee Call
  8. WABA Greg Mullings Call-DC Parks and Rec Bike Park proposals
  9. 4 Mile Run Working Group meeting
  10. MoCo Epic Budgeting and Permitting
  11. Development Master list building
  12. Grant writing and submission
  13. Beth Porter, NPS Outdoor Recreation Planner, discussions and strategy
  14. Dupont/ARF trail recon and repairs
  15. Women’s Clinic planning and permitting

Jeff Niner:

  1. Participated in Trails Committee meeting
  2. Sent Survey email out to Virginia MORE Trail Liaisons to determine trail liaison needs/priorities for 2017 planning
  3. Meeting with Wicked Wash Racing Team to encourage MORE membership/ volunteerism
  4. Teleconference with Trails Committee and local leaders – update on IMBA chapter 2.0 process.
  5. Ride/Meeting with GWNF Trail Liaisons to determine Lee District trail requirements
  6. Planning telecon with GWNF Trail Liaison
  7. Telecon with potential candidate for GNWF Trail Liaison replacement
  8. Discussion with Wakefield Trail Liaison (Tom Howe) re future skills park at Wakefield

Dave Magill:

  1. Reviewed 2017 RTP grant MOU’s, discussed with C. Alfano and D. Kalt, executed same on behalf of MORE
  2. Supported C. Alfano re NEPA review for the Brunswick Grant
  3. Organized meeting site and agenda for the Liaison’s meeting March 26
  4. Reviewed early draft 2017 MoCoEpic budget and plan with Steve D.
  5. Organized a Northwest Branch advocacy effort with five MORE members to support the newly opened trail
  6. Reviewed and supported MoCo Parks plans for an alternate trail connection from Black Hills to within two miles of Little Bennett
  7. Held informational call with expanded trails committee on changes at IMBA
  8. Held formal trails committee meeting – TC approved transferring $10k of the Grants Working Capital Fund to Patuxent for three permitting contracts
  9. Signed $10k of permitting contracts for the Patuxent project
  10. Helped resolve/document transfer of all remaining funds in the Patapsco Special Purpose Funds to Friends of PVSP.

Jonah Meyers:

  1. Attended/volunteered at Winter Party
  2. Fairland corridor clearing trail work day
  3. Teleconference with Outdoor Alliance, Access Fund, Outdoor Climbers to join advocacy forces
  4. Donations deposits and PayPal tracking
  5. Maryland RTP procedures call for Brunswick and Frederick 2017 grants
  6. Maryland RTP procurement for Patuxent 2015-6 grants

Aaron Richter:

  1. Winter party
  2. MOCO epic books
  3. Closed old credit cards
  4. Opened money market account
  5. Worked on closing 2016 books
  6. 2017 bookkeeping
  7. Filed MD and VA documents

Rob Lowe:

  1. Transition Meeting Attended Jan 2017
  2. Lead Rides (6) Regular, 1 weekend Ride
  3. Ad-hoc Puddle trail work at Wakefield
  4. Winter Party – Setup, Tear down, Clean-up
  5. Anniversary Party – Attended Calls, Reviews Materials, Searched for Locations
  6. 2x Executive Sessions with Ernie and Steve
  7. Outreach at Shops
  8. Team BikenetiCX Donation – $1500 Check (2017), + 2 Events in 2016 Raised near $800 Profits.

Greg Dwyer:

  1. Supported and attended the MORE Winter Meeting, posted meeting reminder on the MORE FB page.
  2.  Circulated to the Board for review, updated, and posted to the website (thanks Martin!) MORE’s Club Rules document, incorporating the new MD and VA/DC Trails Advocacy positions.
  3.  Met with owner of Shine Massage and Wellness of Riverdale, MD and received in-kind donation for future MORE event (Summer meeting recognition?).
  4.  Attended/participated in Fairland trail work day and posted two updates (before and after) to the MORE FB page regarding the workday.

Brad Hawk:

  1. Working on new system to track rides, ride leaders and sweeps in conjunction with posted rides on MORE calendar.
  2. Communication and support with Jo, Simona, Kathy and Anne for the MORE ladies Spring/Summer Event.
  3. Two trail workdays at Accotink clearing deadfall and closing rogue trails.
  4. Accotink stream clean up day. Removed garbage and debris.
  5. Posted Trail workdays, rides and events on Facebook page and MORE calendar.
  6. Winter Party / set-up

Jonathon Kidwell:

  1. Winter party
  2. Track it Forward data entry and close out for 2016
  3. Data entry and follow-ups for 2017 workdays
  4. Trails Committee call
  5. GWNF Ride with Ernie and Jeff

Tom Howe:

  1. Request for Trailhead Newsletter content
  2. Work with Ernie and Steve to understand CiviCRM
  3. Work with Ernie to help with monthly email reminders for renewals and thank you emails that are currently sent
  4. Complete any remaining transitioning from Jason Miller